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Company Net Limited

Microsoft 365 User Research and Engagement

CompanyNet’s user-centric design services put your users at the heart of your Microsoft365 change. Setting user needs within your business context, new workplace technologies will enable new ways of working. CompanyNet promotes established user experience (UX) and employee experience (EX) tools/techniques to drive behavioural change and promote effective user adoption.

Features

  • User workshops to elucidate user needs and prioritise requirements.
  • Analysis of existing ‘as-is’ systems; envisioning ‘to-be’ future state.
  • Map user needs to Microsoft 365 capabilities.
  • User surveys, polls, interviews and focus groups with user communities.
  • Card-sorts, tree-jack studies to determine mental models / information architecture.
  • Prototyping, PoC and iteration to engage early-adopter user community.
  • User observation / ‘Thinking aloud’ sessions to gauge/record user feedback.
  • Map user journeys, define user personas, produce digital diaries.
  • Design improved Digital Employee Experience (DEX) within workplace technology environment.
  • User-metrics and benchmarking to measure successful user adoption.

Benefits

  • Promote successful user adoption through user-centric methods.
  • Promote effective behavioural change, using Prosci/ADKAR methods.
  • Support users to embrace new ways of working.
  • Build desire of users to embrace new workplace technologies.
  • Empathetic methods which frame changes in terms of ‘WIIFM’.
  • Build ability amongst users for new technologies; reinforce change.
  • Give users ownership of the change which is being effected.
  • Establish clear delivery scope and roadmap centred on user needs.
  • Improve service design, service delivery and employee engagement.
  • Incorporates constructs of ‘Design Thinking’ and ‘Double Diamond’ methods.

Pricing

£330 to £1,695 a unit a day

  • Education pricing available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Sales@company-net.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

1 7 2 6 2 7 1 4 8 9 2 1 1 4 5

Contact

Company Net Limited Sales Team CompanyNet
Telephone: +44 (0) 1315597500
Email: Sales@company-net.com

Planning

Planning service
Yes
How the planning service works
CompanyNet’s implementation methodology starts with planning. Incorporating a discovery activity, planning allows us to engage with your key stakeholders and shape the implementation. Tailoring it to fit your engagement, planning will incorporate some or all of the following:

-Business: business case formulation/appraisal; definition of drivers and business objectives; business analysis; formulation of a change management strategy and business change plan.

-Technology: cloud readiness assessment / technology readiness assessment to identify any gaps which require attention to enable the implementation; defining the ‘route to Production’ as a controlled process for deploying changes to your cloud environment and the process for assessing/enabling new workloads; security architecture; solution architecture.

-Solution: scoping the solution; establishing a roadmap, where the implementation is to be phased; promoting an iterative, agile implementation where appropriate; Proof of Concept (PoC) or prototype work; developing an implementation plan; defining key dependencies and customer inputs required; RAID log; RACI definition.

-Users: establishing user needs / user research; mapping user journeys; user experience (eg. to understand ‘mental models’ to inform an information architecture); production of an Adoption Plan (incorporating Training and Communication Plans); identification of senior sponsor, early adopters and ‘champion’ communities as in-house advocates and visible promoters of change.
Planning service works with specific services
Yes
Hosting or software services the planning service works with
  • Office 365
  • Microsoft 365
  • Exchange Online
  • SharePoint Online
  • Microsoft Teams and Viva Engage
  • Microsoft Azure
  • OneDrive
  • Sugar CRM
  • PowerBI / Power Platform
  • Azure Active Directory / Entra ID

Training

Training service provided
Yes
How the training service works
CompanyNet provides comprehensive user training for cloud services to promote successful user adoption. It is a cornerstone of our Adoption & Change Management (ACM) service, using Prosci’s ADKAR method. It promotes Knowledge and Ability to lead users through the behavioural change required for a successful implementation.

Services include formal training sessions for users and admins, quickstart guides, videos, documentation, drop-in sessions, floorwalking and lunch and learns. We also offer knowledge transfer services where customers have an objective to become self-sufficient.

Given the dynamic and frequently changing of cloud services, our training services provide a basis for continued revisiting, refresh and refinement, with top-up training available to Reinforce change.

We focus on keeping our training service pragmatic, and scenario-based with appropriate supporting materials used such as quickstart guides and video scenarios. We find that this promotes user engagement and adoption more effectively than theoretical and document-heavy collateral.
Training is tied to specific services
Yes
Services the training service works with
  • Office 365
  • Microsoft 365
  • Exchange Online
  • SharePoint Online
  • Microsoft Teams and Viva Engage
  • Microsoft Azure
  • OneDrive
  • Sugar CRM
  • PowerBI / Power Platform
  • Azure Active Directory / Entra ID

Setup and migration

Setup or migration service available
Yes
How the setup or migration service works
CompanyNet’s comprehensive migration services enable best use of your existing content and applications into your Cloud Solutions ( Microsoft 365).
Working with both the business and IT departments we generate a targeted Migration Strategy, backed by Application and Content Audits that enable informed migration.
The Migration Strategy ensures that the workloads that are a business priority are respected and that Information Governance and Security are considered right at the beginning of migration. CompanyNet will migrate whichever cloud workloads you need, such as email, documents, intranet pages and line-of-business applications. CompanyNet will configure your cloud solution to best match your new ways of workings. Furthermore, our customisation experience enables application integration and migration to ensure your cloud solution is strongly linked to existing features and applications. CompanyNet considers user adoption as a crucial to a successful migration and apply the ADKAR model throughout the process. We offer customisable training for how your organisation will work with your cloud solution ensuring users are clear on the migration roadmap and what to use when.
Setup or migration service is for specific cloud services
Yes
List of supported services
  • Office 365
  • Microsoft 365
  • Exchange Online
  • SharePoint Online
  • Microsoft Teams and Viva Engage
  • Microsoft Azure
  • OneDrive
  • Sugar CRM
  • PowerBI / Power Platform
  • Azure Active Directory / Entra ID

Quality assurance and performance testing

Quality assurance and performance testing service
Yes
How the quality assurance and performance testing works
Our extensive planning, migration and end user engagement practices are designed to ensure a proportionate response to quality assurance and performance. We will use the ITIL Framework , Prince II project management standards, Cyber Essentials and ISO27001 accreditation to also drive quality assurance and performance.

Security testing

Security services
Yes
Security services type
  • Security strategy
  • Security risk management
  • Security design
  • Cyber security consultancy
  • Security incident management
  • Security audit services

Ongoing support

Ongoing support service
Yes
Types of service supported
  • Hosting or software provided by your organisation
  • Hosting or software provided by a third-party organisation
How the support service works
Between the hours of 8am - 6pm and operating Mon - Fri, except public holidays.
Tickets are prioritised - High, Medium, Low and we assign a response time accordingly.
High priority tickets are typically responded to within 1 hour
Medium priority tickets are typically responded to within 2 hours and
Low priority tickets are typically responded to within 4 hours.
Exceptionally,our service desk can operate beyond these days/hours when required by a customer

Service scope

Service constraints
N/a

User support

Email or online ticketing support
Email or online ticketing
Support response times
Between the hours of 8am - 6pm and operating Mon - Fri, except public holidays.
Tickets are prioritised - High, Medium, Low and we assign a response time accordingly.
High priority tickets are typically responded to within 1 hour
Medium priority tickets are typically responded to within 2 hours and
Low priority tickets are typically responded to within 4 hours.
Exceptionally,our service desk can operate beyond these days/hours when required by a customer.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
24 hours, 7 days a week
Web chat support
No
Support levels
We can offer a full array of support for our cloud software and cloud support services - from simple break-fix, annual 'evergreen' support services, through to support/enhancement contracts and full service continuous improvement contracts.
We offer 1st, 2nd and 3rd line escalation services all backed by a responsive SLA.
Support costs as typically priced on an effort x rate basis, as per our published rate card
Customers can purchase as little or as much support as they think necessary

Resellers

Supplier type
Reseller providing extra support
Organisation whose services are being resold
Microsoft, Quest Software, One Identity, Beezy, Nintex, K2, SugarCRM

Staff security

Staff security clearance
Conforms to BS7858:2019
Government security clearance
Up to Developed Vetting (DV)

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
DNV Business Assurance (UKAS accredited)
ISO/IEC 27001 accreditation date
5th Jan 2023
What the ISO/IEC 27001 doesn’t cover
N/A - Scope applies across the entire CompanyNet organisation, processes and technical estate.
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Cyber essentials
Yes
Cyber essentials plus
No
Other security certifications
Yes
Any other security certifications
Microsoft Solutions Partner with Security Designation

Social Value

Social Value

Social Value

  • Fighting climate change
  • Covid-19 recovery
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

Fighting climate change

All CompanyNet solutions are hosted in the Microsoft Cloud platform, which is currently 79-93% more energy efficient than a traditional on premise datacentre. Currently over 60% of energy used in Microsoft Cloud datacentres is renewable, Microsoft have pledged to be carbon negative by 2030. CompanyNet runs no on premises IT infrastructure and all internal services are cloud-based, ensuring that all service compute is done using high efficiency hardware and powered by renewable energy. It reduces the demand for mined precious materials, manufacturing and road transportation impacts associated with acquiring and receiving private infrastructure, as well as overall energy consumption inefficiencies of running infrastructure that may not be being optimally utilised. CompanyNet advocates and supports the adoption of Hybrid Working to reduce unnecessary travel and associated emissions, reduce our corporate office footprint and support flexible working practices for our teams. All CompanyNet staff are issued with modern Energy Star rated laptop devices which typically consume 2/3 less electrical power than desktop computers. 95% of CompanyNet staff work remotely on any given day, reducing the overall load on public transport infrastructure, helping to reduce overall emissions. In addition to the above, CompanyNet is also taking steps to reduce the environmental impact of our hybrid working operations. In early 2022, we completed an audit of all end user devices in use across the company and calculated the carbon footprint generated as they are used to deliver our business outcomes, and we are currently developing a program to not only offset this in a properly accredited scheme, but to provide offerings to support our customers and partners to be able to easily do the same. Microsoft, with their commitment to reaching net zero emissions by 2030, will enable CompanyNet to become a net zero emissions organisation in the same timeframe.

Covid-19 recovery

CompanyNet changed our operational policies to protect our staff during the Covid 19 pandemic, and to help our customers to continue to build and develop services to support a hybrid workforce. We provide solutions to help customers make the most of remote working, including the ability to support and manage services without having to travel to specific office locations. However, these solutions also seamlessly enable users to work in the office environment too. This includes full collaboration and communication solutions and employee wellbeing platforms to ensure that staff are supported and included, regardless of their location. Our solutions will help customers to continue to work with no impact on user productivity in the event of a future wave of Covid-19 causing health concerns or impacting travel or office attendance capability, such as lockdown or if a member of staff tests positive for Covid-19.

Tackling economic inequality

CompanyNet was an early signatory to the Scottish Business Pledge and we are extremely familiar with the principles of ‘Fair Work’. As a modern, progressive SME, working in Scotland’s digital technology sector, where demand for the IT skills and experiences we need far outstrip supply, we have to, and of course do, reward our staff at levels that far exceed the commitments within living wage regulations across Scotland and the UK. We are an inclusive employer, hiring people based on their talents and capabilities, regardless of any other factors (Gender Equality and Reduced Inequalities). CompanyNet hires new entrants to the employee marketplace where possible, such as graduates, then trains and develops them to start their IT career journey with us, building skills and experience (Decent work and Economic Growth) Our hybrid working policy enables people who may have personal responsibilities such as care for children or other dependants who may not be suited to an environment where they have to attend an office on a daily basis (Gender Equality and Reduced Inequalities) We fund training and development of all staff and encourage involvement in programmes that enable us to continuously develop our technical acumen. (Decent work and Economic Growth) Every employee of the Core Group, including CompanyNet has a vested stake in the Groups success, all qualifying post probationary employees participate in an Enterprise Management Incentive where they have an equity stake in the Core Group business. Core Group employee benefits package includes Life Assurance and Private Healthcare coverage for the employee and the option of their immediate families at no cost to the staff member, other than the income tax liability (Good Health and Wellbeing) Every member of permanent staff is enrolled in the company’s Pension Scheme (Decent work and Economic Growth)

Equal opportunity

We are an inclusive employer, hiring people based on their talents and capabilities, regardless of any other factors (Gender Equality and Reduced Inequalities). We hire new entrants to the employee marketplace where possible, such as graduates, then train and develop them to start their IT career journey with us, building skills and experience (Decent work and Economic Growth) CompanyNet's hybrid working policy enables people who may have personal responsibilities such as care for children or other dependants who may not be suited to an environment where they have to attend an office on a daily basis (Gender Equality and Reduced Inequalities). We fund training and development of all staff and encourages involvement in programmes that enable us to continuously develop our technical acumen. (Decent work and Economic Growth). Every employee in Core Group, including CompanyNet has a vested stake in our business success - all qualifying post probationary employees participate in an Enterprise Management Incentive where they have an equity stake in the Core Group business (Decent work and Economic Growth). Core Group/s employee benefits package includes Life Assurance and Private Healthcare coverage for the employee and the option of their immediate families at no cost to the staff member, other than the income tax liability (Good Health and Wellbeing). Every member of permanent staff is enrolled in the company’s Pension Scheme (Decent work and Economic Growth)

Wellbeing

All CompanyNet permanent staff are entitled to 25 days annual leave per year, plus Public Holidays. Our hybrid working policy enables people who may have personal responsibilities such as care for children or other dependants who may not be suited to an environment where they have to attend an office on a daily basis (Gender Equality and Reduced Inequalities). Core Group’s employee benefits package includes Life Assurance and Private Healthcare coverage for the employee and the option of their immediate families at no cost to the staff member, other than the income tax liability (Good Health and Wellbeing). We conduct frequent Employee surveys, collecting feedback from our team on how the business can adapt or improve, internally or externally. We get good engagement from this process and all employee feedback is reviewed, discussed and implemented where appropriate. (Good health and Wellbeing)

Pricing

Price
£330 to £1,695 a unit a day
Discount for educational organisations
Yes

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Sales@company-net.com. Tell them what format you need. It will help if you say what assistive technology you use.