Bentley Systems (UK) Limited

ComplyPro

ComplyPro is a SaaS-based solution that ensures progressive programme assurance, encapsulating processes such as Requirements Management, Assumptions Management and Hazards. The solution is delivered on major projects as an intrinsic part of the design and delivery phases, significantly improving engineering and cost efficiency.

Features

• Configurable workflow
• Zero infrastructure SaaS model
• Highly scalable and can be used anywhere via the Internet
• Ease of use, typically 3-hour end-user training required
• Role-based multi-user secure access
• Dashboards providing real-time view of progressive assurance
• Many users can update the system simultaneously
• Interface with third party systems
• Simple, intuitive interface for non-expert users
• Project collaboration

Benefits

• Help deliver progressive programme assurance
• Effectively manage project complexity
• Reduce corporate risk
• Enable management by exception
• Single source of truth
• Traceability through linking of multiple records
• Promote collaborative working across projects
• Reduce project contingency
• Reduce project delay and overspend, typically 2-4% project savings
• Provide evidence of progress against project objectives

£163.00 a user a month

• Free trial available

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at gcloud@bentley.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

309138801402582

Contact

Andy Bowles
+44 7919 892183
gcloud@bentley.com

Service scope

• Software add-on or extension: Yes, but can also be used as a standalone service
• What software services is the service an extension to: - SYNCHRO Control; - ProjectWise; - ComplyPro - Lot 3; - Bentley Recurring Advancement Services Programme (RASP)
• Cloud deployment model: Private cloud
• Service constraints: Patching and maintenance windows are scheduled every month to ensure the security and reliability of the service. A notice will be provided and some service disruption may occur during these out-of-hours windows.
• System requirements:
  • Windows 10 (64-bit)
  • Windows 8.1 (32 and 64-bit)
  • Windows 8 (32 and 64-bit)
  • Windows 7 (32 and 64-bit)
  • Citrix receiver latest version

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Response times are covered by an SLA and are based on priority. P1 - Availability Support 24x7 - Response 1 hour - Resolution Worked continuously until resolved - Update Interval - 1 hour P2 - Availability Support 24x5 - Response 2 Business Hours - Resolution 1 Business Day – Update Interval 4 hours P3 - Availability Support 24x5 - Response 4 Business Hours - Resolution 10 Business Days - Update Interval 1 Business Day P4 - Availability Support 24x5 - Response 8 Business Hours - Resolution Mutually Agreed - Update Interval Mutually Agreed
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: None or don’t know
• Phone support: Yes
• Phone support availability: 24 hours, 7 days a week
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: Included with the subscription is a standard SLA providing 24x7 uptime, support, RPO and RTO and product upgrades. Bentley offers a Recurring Advancement Services Programme (RASP) which is a tailored offering to achieve your ever-evolving desired business outcomes by advancing your digital workflows using Bentley applications. With this offering you also get a designated Success Manager to act as your single point of contact for the execution of the service and to assist you to overview the Prioritised Incident Support and Response to any issues that may arise.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: After the cloud service is enabled Bentley will engage with the users (stakeholders, representatives from various departments) to define configuration details. Once the system is finally configured, Bentley will perform on-site or remote training sessions for each group/role. There are options to share videos, training material, prepare custom training material.
• Service documentation: Yes
• Documentation formats: PDF
• End-of-contract data extraction: Upon termination of your ComplyPro Subscription, Bentley will deactivate any remaining user accounts and provide an export of the Subscriber’s data in a standard, generally accepted electronic form within ten (10) business days, and places no restrictions on its use by the Subscriber. Unless otherwise requested, Bentley will delete all copies of the Subscriber’s data from its servers within two (2) weeks of being notified that the Subscriber has successfully read the files, or within four (4) weeks of the data being provided if no confirmation or associated Service Request is received.
• End-of-contract process: Upon termination of your ComplyPro Subscription, Bentley will deactivate any remaining user accounts and provide an export of Subscriber’s data as stated above. Unless otherwise requested, Bentley will delete all copies of Subscriber’s data from its servers within two (2) weeks of being notified that the Subscriber has successfully read the files, or within four (4) weeks of the data being provided if no confirmation or associated Service Request is received. If required, Bentley can provide Professional Services to assist in the migration of the data to a new service provider for an additional fee which will be determined based on the scope of requirements.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Firefox
  • Chrome
  • Safari
  • Opera
• Application to install: Yes
• Compatible operating systems:
  • Android
  • IOS
  • MacOS
  • Windows
  • Windows Phone
• Designed for use on mobile devices: No
• Service interface: No
• User support accessibility: None or don’t know
• API: No
• Customisation available: Yes
• Description of customisation: ComplyPro system administrator users have access to standard customisation tools within the database for defining workflows, attributes and their definitions, screen layouts, and dashboards.

Scaling

• Independence of resources: Systems are logically separated in a virtual cloud environment. All systems are monitored in real time for performance and availability.

Analytics

• Service usage metrics: Yes
• Metrics types: Monthly usage report, emailed to nominated users.
• Reporting types:
  • Regular reports
  • Reports on request

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Staff screening not performed
• Government security clearance: Up to Baseline Personnel Security Standard (BPSS)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • United Kingdom
  • European Economic Area (EEA)
  • Other locations
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least every 6 months
• Penetration testing approach: In-house
• Protecting data at rest: Physical access control, complying with another standard
• Data sanitisation process: Yes
• Data sanitisation type: Deleted data can’t be directly accessed
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

• Data export approach: Data export is simple, with standard features configurable to support arbitrarily formatted documents.
• Data export formats:
  • CSV
  • Other
• Other data export formats:
  • MS Excel (xls and xlsx)
  • PDF
  • Image file (stack bar dashboard)
• Data import formats:
  • CSV
  • Other
• Other data import formats:
  • MS Excel (xls and xlsx)
  • MS Word
  • XML

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: 99.9%, assured by contractual commitment. Service credits when service availability drops below SLA level in a month.
• Approach to resilience: All services are deployed in a fully redundant configuration within fully redundant data centres meaning that any failure of equipment, service provider or software service will result in zero, or minimal, impact to the overall service.
• Outage reporting: Planned and unplanned outage notification emails are sent to registered users for affected systems.

Identity and authentication

• User authentication needed: Yes
• User authentication: Username or password
• Access restrictions in management interfaces and support channels: Username and strong password
• Access restriction testing frequency: At least every 6 months
• Management access authentication: Username or password

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: Between 1 month and 6 months

Standards and certifications

• ISO/IEC 27001 certification: No
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: No
• Cyber essentials plus: No
• Other security certifications: Yes
• Any other security certifications: ISO 9001:2008

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: No
• Security governance approach: The services are provided from ISO27001 certified data centres. While this service is not under the Bentley ISO 27001 certification scope, many of the same governance processes and procedures are in place. Please reference: https://www.bentley.com/en/trust-center
• Information security policies and processes: Information Security policies are designed utilising the ISO 27001:2013 framework. All Bentley colleagues are required to review and acknowledge Bentley's Information Security Policy upon hire and thereafter annually. The policies themselves are emailed out at least annually and reside permanently on Bentley's intranet site for quick retrieval.

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: Configuration and Change Management follow the ITIL framework and policies and procedures are documented with various security standards. All SaaS offerings go through a cloud approval process and are scanned for vulnerabilities prior to production.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: Vulnerability management is conducted through various technologies internal and external to the Bentley network. Threats are identified using industry standard listings and patches/updates are applied at least monthly or as needed based on criticality.
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: Active IDS and numerous other third-party security tools operational on the network perimeter and selected systems under the scope for ISO 27001 and SOC2 certifications. Compromises are analysed and put through the incident management process for investigation. Response time depends on the severity of the compromise.
• Incident management type: Supplier-defined controls
• Incident management approach: The Incident Management process covers all aspects of a potential incident from start to finish with defined procedures and colleague involvement. Common events are handled depending on severity, users have multiple methods of reporting and reports are provided as part of the incident management procedure.

Secure development

• Approach to secure software development best practice: Supplier-defined process

Public sector networks

• Connection to public sector networks: No

Social Value

• Fighting climate change:

  Fighting climate change

  Bentley’s mission is to leverage our leading software and services to drive impact through the world’s infrastructure – advancing both the global economy and the environment for improved quality of life. As part of our Environmental, Social, and Governance (“ESG”) strategy, we are committed to managing our business in a way that enhances the environmental impacts of our products and mitigates environmental risks from our operations. Our Environmental Policy details our commitments to Environmental Responsibility and the ways in which we expect our colleagues to act to drive progress on our ESG strategy. Bentley expects all colleagues, visitors, vendors, and suppliers to follow the below practices in order to drive progress on Bentley’s ESG strategy. Bentley's Environmental Policy is here: https://prod-bentleycdn.azureedge.net/-/media/files/documents/miscellaneous/environmental_policy.pdf?la=en&modified=20211021075240
• Covid-19 recovery:

  Covid-19 recovery

  When the world locked down to combat the COVID-19 virus, we took immediate action to ensure our colleagues had the equipment and resources they needed to work from home, which also enabled success for our users. Our global task force provided continuous communication, education, and support services to our colleagues. Their wellbeing fuelled our response plan, and we created learning resources to support them throughout the pandemic. These resources included guides and practices for managers to lead virtually with empathy, tips for maintaining team collaboration, and resources and support for colleagues to maintain a healthy work-life balance.; ; As the pandemic continues, and work flexibility is seen as the key to success for the business and our colleagues’ wellbeing, we’ve introduced the Infrastructure Empowered Workforce Plan (IEWP). The IEWP is built on a solid foundation of trust. Colleagues are empowered to make responsible and effective choices on the right balance between working from the office and remotely. This plan does not require colleagues to come into the office at any specific frequency. Rather, it provides colleagues the flexibility to make these choices with their manager and within their teams to achieve business success and maintain a high level of productivity and engagement.
• Tackling economic inequality:

  Tackling economic inequality

  "As a global company with colleagues of different cultures, backgrounds, and perspectives based in more than 40 countries worldwide, our diversity is what makes us successful. We have developed strategies and programs focused on increasing diversity and equity, as well as fostering a culture of inclusion and wellbeing in the workplace. These initiatives include building a pipeline of diverse candidates by recruiting at and partnering with Historically Black Colleges and Universities. ; We also partner with educational and professional organisations to provide internships, scholarships, grants, and projects that support groups underrepresented in technology. ; Bentley has active and engaged colleague resource groups within the Inclusion, Diversity, and Equity Alliance (IDEA) that have allowed colleagues, during this pandemic, to join their peers from all regions and departments with the goals of building community and fostering diversity and inclusion. IDEA currently has four focus groups open to all global colleagues: OpenPride, OpenAbilities, People of Colour in the U.S., and Women at Bentley. IDEA has been a platform for education and a place to securely have difficult discussions about racism, discrimination, and bias through book clubs, panel discussion, speakers, and global awareness events. Members of executive management are key sponsors of each focus group and have been instrumental as sounding boards and in providing access to resources and the executive team.; We have implemented robust training with topics focused on respect in the workplace, identifying and overcoming bias, and anti-discrimination. We have held interactive sessions with our executives, emerging leaders, and talent acquisition in fostering diversity, equity, and inclusion and eliminating unconscious bias, and have implemented training for hiring managers to ensure fairness in the interview process.; You can find additional information, including our commitment to anti-slavery on our ESG website: https://www.bentley.com/en/esg/data-center"
• Equal opportunity:

  Equal opportunity

  Bentley is an equal opportunity employer and considers all qualified applicants for employment without regard to race, colour, sex, sexual orientation, gender identity, disability, protected veteran status, religion, national origin, age, or any other protected characteristic. This commitment extends to all aspects of employment, including, but not limited to, hiring, placement, promotion, compensation, and training. EEO is the Law and EEO is the Law Supplement documents provide additional information about your rights as an applicant under the law.
• Wellbeing:

  Wellbeing

  As a company, it is our goal to ensure our colleagues know they are supported and valued as the first order of business.; Therefore, our Talent Management strategy puts colleagues at the center of the workplace at Bentley. We focus on enriching colleague experience and creating memorable, meaningful, and purposeful connections. We invest in developing an impactful experience that reflects the company’s mission and values. We build practices and programs that deliver on engagement, recognition, communication, and development while rewarding colleagues through our robust total rewards package.

Pricing

• Price: £163.00 a user a month
• Discount for educational organisations: No
• Free trial available: Yes
• Description of free trial: Bentley can provide a chargeable pilot/proof of concept solution using user data which is run against agreed success criteria for typically 60-90 days.
• Link to free trial: Access to the pilot/proof of concept environment will be setup to meet the requirements of each user.

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at gcloud@bentley.com. Tell them what format you need. It will help if you say what assistive technology you use.