Company Net Limited

Copilot Implementation Services (Microsoft 365 Adoption Accelerator)

Copilot for Microsoft 365 is a powerful tool that helps you manage and secure your Microsoft 365 environment, enhance your productivity and collaboration with AI-powered apps. Copilot for M365 Adoption Accelerator is a service that helps plan and execute a successful Copilot implementation, with the support of a qualified partner.

Features

• Assigning Copilot for Microsoft365 licenses to your users and devices
• Deploying Microsoft365 apps to users and devices, ensuring compatibility/performance
• Remediating risky users, using Copilot identity and access management features
• Mitigating device risk, using Copilot device management and protection features
• Preventing data overexposure, using Copilot data loss prevention/encryption features
• Controlling the use of AI applications
• Designing, building, and publishing custom plug-ins
• Copilot Center of Excellence creation
• Delivering extended training and adoption support

Benefits

• Accelerate the adoption of Copilot for Microsoft 365
• Maximizing return on investment and minimizing time to value
• Align the adoption of Copilot with your business goals/priorities
• Optimise the performance and security of your Microsoft 365 environment
• Leverage the power and potential of AI applications
• Unlock new opportunities for innovation and growth

£395 to £1,295 a user a day

• Education pricing available

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Sales@company-net.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

749826197184985

Contact

Sales Team CompanyNet
+44 (0) 1315597500
Sales@company-net.com

Service scope

• Software add-on or extension: Yes, but can also be used as a standalone service
• What software services is the service an extension to: Microsoft Secure Productive Enterprise E3, Microsoft Secure Productive Enterprise E3, Office 365 Enterprise E5, Office 365 Enterprise E3, Copilot Licenses
• Cloud deployment model:
  • Public cloud
  • Private cloud
  • Hybrid cloud
• Service constraints: The integration of Microsoft Copilot for Microsoft 365 and Microsoft 365 Apps enables Copilot experiences to take place inside individual apps, such as Word, PowerPoint, Teams, Excel, Outlook, and more. As a result of this integration, the requirements for using Microsoft Copilot for Microsoft 365 are nearly identical to the requirements for using Microsoft 365 Apps. Copilot for Microsoft 365 requires the user to have a prerequisite base license assigned. You can find the list of eligible base licenses in the Microsoft Copilot for Microsoft 365 service description guide.
• System requirements: See https://learn.microsoft.com/en-us/copilot/microsoft-365/microsoft-365-copilot-requirements

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Response times are dependent on the request raised. For Managed Services tickets, the response times for different request types are listed in the Service Description document.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: None or don’t know
• Phone support: Yes
• Phone support availability: 24 hours, 7 days a week
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: Depending on chosen products and services.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: CmpanyNet have various plans available for training. Some training is face to face for Administrators but we have extensive user based online training for our SaaS offerings. User documentation is provided where required in electronic format.
• Service documentation: Yes
• Documentation formats:
  • PDF
  • Other
• Other documentation formats: Microsoft Word (.doc)
• End-of-contract data extraction: CompanyNet provide a data extraction service for all of our customer data. 3rd party migration software will be used at an extra cost depending on where the data resides and the amount of data to offboard. Standard day rates apply for this service as per the CompanyNet rate card. All data is securely deleted to all government standards for OFFICIAL level data upon termination of service. We can provide data extracts from the platform as appropriate or we can off board virtual machines were applicable. However licensing is not transferable and the client is responsible for ensuring they are compliant with Microsoft and any 3rd party licensing for software that may be running on any system we provide as an extraction request.
• End-of-contract process: The off-boarding high level process is as follow: • An authorised client representative formally notifies CompanyNet to terminate the service. • The date and time at which access to the service will be formally agreed. o All access to servers will cease at this time. o All networking components / VPN connections will be halted at this time. • All data requested to be extracted from the servers will be taken out after the access have been cut off. Data extraction fees are on a time and materials basis from the CompanyNet rate card. • Once all data extracts are complete all servers were appropriate for the solution will be programmatically wiped from the IaaS backend including all backups, storage and recovery vaults. This process cannot be reversed once completed and data is permanently wiped and totally unrecoverable once removed. • Billing for the service will be calculated up to the point at which all servers and services have been wiped from the system and a final bill with usage breakdown will be issued.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
• Application to install: Yes
• Compatible operating systems:
  • Android
  • IOS
  • Linux or Unix
  • MacOS
  • Windows
  • Windows Phone
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: The service is optimised for mobile, desktop and tablet use and there are differences. Core functionality is available across all platforms.
• Service interface: No
• User support accessibility: WCAG 2.1 A
• API: Yes
• What users can and can't do using the API: The full API details are available online at dev.office.com
• API documentation: Yes
• API documentation formats: PDF
• API sandbox or test environment: Yes
• Customisation available: Yes
• Description of customisation: Please see https://technet.microsoft.com/en-us/office/dn788774.aspx

Scaling

• Independence of resources: CompanyNet monitor services for trending growth and add dynamic services as required. The nature of the design in Azure guarantees no impact to end users.

Analytics

• Service usage metrics: Yes
• Metrics types: Infrastructure or application metrics -CPU -Disk -HTTP request and response status -Memory -Network -Number of active instances -Other Other metrics -Website availability -Website loadtimes
• Reporting types:
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

• Supplier type: Reseller providing extra features and support
• Organisation whose services are being resold: Microsoft

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: Another external penetration testing organisation
• Protecting data at rest:
  • Physical access control, complying with SSAE-16 / ISAE 3402
  • Physical access control, complying with another standard
• Data sanitisation process: Yes
• Data sanitisation type: Deleted data can’t be directly accessed
• Equipment disposal approach: A third-party destruction service

Data importing and exporting

• Data export approach: Please see https://products.office.com/en-us/business/office-365-online-data-portability
• Data export formats:
  • CSV
  • ODF
  • Other
• Data import formats:
  • CSV
  • ODF
  • Other

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: 99.95% Severity 1 Incident Response Time: 60 Mins Resolution Time: Continuous. 6% of the Daily Charges for the Service Month in which the incident occurred if Company does not respond to and resolve 100% of the Severity 1 Incidents within the Resolution time within a Service Month Severity 2 Incident Response Time: 2 hours Resolution Time: Continuous unless customer ops out 4% of the Daily Charges for the Service Month in which the incident occurred if Company does not respond to and resolve 100% of the Severity 2 Incidents within the Resolution time within a Service Month Severity 3 Incident Response Time: 4 hours Resolution Time: Continuous effort between hours of 9-5 2% of the Daily Charges for the Service Month in which the incident occurred if Company does not respond to and resolve 100% of the Severity 3 Incidents within the Resolution time within a Service Month Severity 4 Problem Response Time: 8 hours Resolution Time: Continuous effort between hours of 9-5 2% of the Daily Charges for the Service Month in which the incident occurred if Company does not respond to and resolve 100% of the Severity 4 Incidents within the Resolution time within a Service Month
• Approach to resilience: Additional information on request but CompanyNet apply best practice Azure IaaS build specifications.
• Outage reporting: Service outages in Azure are publicly available by default. Instance outages and failovers are reported during an outage of any kind. This will be further reported against during the service review meetings.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
• Access restrictions in management interfaces and support channels: All support access channels are controls via privileged account management (PAM) with auditing.
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • 2-factor authentication
  • Username or password

Audit information for users

• Access to user activity audit information: You control when users can access audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: DNV Business Assurance (UKAS accredited)
• ISO/IEC 27001 accreditation date: 05/01/2023
• What the ISO/IEC 27001 doesn’t cover: Not Applicable
• ISO 28000:2007 certification: No
• CSA STAR certification: Yes
• CSA STAR accreditation date: 15/06/2020
• CSA STAR certification level: Level 1: CSA STAR Self-Assessment
• What the CSA STAR doesn’t cover: The CSA Star certification covers Microsoft Azure, Microsoft 365, Microsoft Dynamics 365 and Microsoft Dynamics CRM Online. Services not delivered on these platforms are excluded from CSA Star certification.
• PCI certification: Yes
• Who accredited the PCI DSS certification: Coalfire Systems Inc
• PCI DSS accreditation date: 29/07/2021
• What the PCI DSS doesn’t cover: PCI DSS Certification is specifically for Microsoft 365 and Microsoft Azure hosted services, including OneDrive for Business and SharePoint Online. Services not delivered on these platforms are excluded from PCI DSS certification.
• Cyber essentials: Yes
• Cyber essentials plus: No
• Other security certifications: No

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: CompanyNet follow ISO27001 and ISACA COBIT 5 methodology for policy, process and framework. Other connected frameworks that make up our entire managed service and internal IT support service include ITIL, TOGAF and Prince2. These policies and processes also closely map to the UK Governments Cloud Security Principles. Our framework is managed directly through the CTO's office at CompanyNet where the role of DPO also resides for any GDPR compliancy.

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: CompanyNet has a robust and controlled Change Management process. Requests for change (RFC) are evaluated for the intended (and unintended) outcomes. A risk assessment is performed to understand the risk and impact to both the end user and the client entity. The risk of and the impact of failure is calculated as high, medium or low. The RFC requires three signatories (Platform operations, Platform Security and Service Operations) for the change to be implemented. Services, components, and required changes are tracked through the Service catalogue and Change processes. The service lifetime is aligned to Microsofts product, technology and service lifecycle.
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: CompanyNet have deployed Nessus Cloud and Dell KACE deployed across all servers and desktops. These products back each other up to provide up to date information on known vulnerabilities and patching requirements. We also use a variety of Microsoft licensed products (but this depends on our client purchasing and risk profiles. These include Cloud App Security, Advanced Threat Protection (Email and endpoint) and Azure Security Centre. Patches are applied as soon as we receive an alert (so within 24 hours of information dissemination).
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: Compromises are identified instantly through DLP and Information Protection Policies. Security Incident response is dependent on whether the client wants to purchase this from CompanyNet but typically as soon as an event is triggered or observed. This will then be followed up in accordance with contract SLAs or OLAs.
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: CompanyNet run an ITIL compliant helpdesk and incident management approach. All calls can be made directly to our 24/7 ServiceDesk function. Reports will be generated by the incident team and delivered to the client via the service delivery manager.

Secure development

• Approach to secure software development best practice: Conforms to a recognised standard, but self-assessed

Public sector networks

• Connection to public sector networks: No

Social Value

• Social Value:

  Social Value

  • Fighting climate change
  • Covid-19 recovery
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

  Fighting climate change

  All CompanyNet solutions are hosted in the Microsoft Cloud platform, which is currently 79-93% more energy efficient than a traditional on premise datacentre. Currently over 60% of energy used in Microsoft Cloud datacentres is renewable, Microsoft have pledged to be carbon negative by 2030. CompanyNet runs no on premises IT infrastructure and all internal services are cloud-based, ensuring that all service compute is done using high efficiency hardware and powered by renewable energy. It reduces the demand for mined precious materials, manufacturing and road transportation impacts associated with acquiring and receiving private infrastructure, as well as overall energy consumption inefficiencies of running infrastructure that may not be being optimally utilised. CompanyNet advocates and supports the adoption of Hybrid Working to reduce unnecessary travel and associated emissions, reduce our corporate office footprint and support flexible working practices for our teams. All CompanyNet staff are issued with modern Energy Star rated laptop devices which typically consume 2/3 less electrical power than desktop computers. 95% of CompanyNet staff work remotely on any given day, reducing the overall load on public transport infrastructure, helping to reduce overall emissions. In addition to the above, CompanyNet is also taking steps to reduce the environmental impact of our hybrid working operations. In early 2022, we completed an audit of all end user devices in use across the company and calculated the carbon footprint generated as they are used to deliver our business outcomes, and we are currently developing a program to not only offset this in a properly accredited scheme, but to provide offerings to support our customers and partners to be able to easily do the same. Microsoft, with their commitment to reaching net zero emissions by 2030, will enable CompanyNet to become a net zero emissions organisation in the same timeframe.

  Covid-19 recovery

  CompanyNet changed our operational policies to protect our staff during the Covid 19 pandemic, and to help our customers to continue to build and develop services to support a hybrid workforce. We provide solutions to help customers make the most of remote working, including the ability to support and manage services without having to travel to specific office locations. However, these solutions also seamlessly enable users to work in the office environment too. This includes full collaboration and communication solutions and employee wellbeing platforms to ensure that staff are supported and included, regardless of their location. Our solutions will help customers to continue to work with no impact on user productivity in the event of a future wave of Covid-19 causing health concerns or impacting travel or office attendance capability, such as lockdown or if a member of staff tests positive for Covid-19.

  Tackling economic inequality

  CompanyNet was an early signatory to the Scottish Business Pledge and we are extremely familiar with the principles of ‘Fair Work’. As a modern, progressive SME, working in Scotland’s digital technology sector, where demand for the IT skills and experiences we need far outstrip supply, we have to, and of course do, reward our staff at levels that far exceed the commitments within living wage regulations across Scotland and the UK. We are an inclusive employer, hiring people based on their talents and capabilities, regardless of any other factors (Gender Equality and Reduced Inequalities). CompanyNet hires new entrants to the employee marketplace where possible, such as graduates, then trains and develops them to start their IT career journey with us, building skills and experience (Decent work and Economic Growth) Our hybrid working policy enables people who may have personal responsibilities such as care for children or other dependants who may not be suited to an environment where they have to attend an office on a daily basis (Gender Equality and Reduced Inequalities) We fund training and development of all staff and encourage involvement in programmes that enable us to continuously develop our technical acumen. (Decent work and Economic Growth) Every employee of the Core Group, including CompanyNet has a vested stake in the Groups success, all qualifying post probationary employees participate in an Enterprise Management Incentive where they have an equity stake in the Core Group business. Core Group employee benefits package includes Life Assurance and Private Healthcare coverage for the employee and the option of their immediate families at no cost to the staff member, other than the income tax liability (Good Health and Wellbeing) Every member of permanent staff is enrolled in the company’s Pension Scheme (Decent work and Economic Growth)

  Equal opportunity

  We are an inclusive employer, hiring people based on their talents and capabilities, regardless of any other factors (Gender Equality and Reduced Inequalities). We hire new entrants to the employee marketplace where possible, such as graduates, then train and develop them to start their IT career journey with us, building skills and experience (Decent work and Economic Growth) CompanyNet's hybrid working policy enables people who may have personal responsibilities such as care for children or other dependants who may not be suited to an environment where they have to attend an office on a daily basis (Gender Equality and Reduced Inequalities). We fund training and development of all staff and encourages involvement in programmes that enable us to continuously develop our technical acumen. (Decent work and Economic Growth). Every employee in Core Group, including CompanyNet has a vested stake in our business success - all qualifying post probationary employees participate in an Enterprise Management Incentive where they have an equity stake in the Core Group business (Decent work and Economic Growth). Core Group/s employee benefits package includes Life Assurance and Private Healthcare coverage for the employee and the option of their immediate families at no cost to the staff member, other than the income tax liability (Good Health and Wellbeing). Every member of permanent staff is enrolled in the company’s Pension Scheme (Decent work and Economic Growth)

  Wellbeing

  All CompanyNet permanent staff are entitled to 25 days annual leave per year, plus Public Holidays. Our hybrid working policy enables people who may have personal responsibilities such as care for children or other dependants who may not be suited to an environment where they have to attend an office on a daily basis (Gender Equality and Reduced Inequalities). Core Group’s employee benefits package includes Life Assurance and Private Healthcare coverage for the employee and the option of their immediate families at no cost to the staff member, other than the income tax liability (Good Health and Wellbeing). We conduct frequent Employee surveys, collecting feedback from our team on how the business can adapt or improve, internally or externally. We get good engagement from this process and all employee feedback is reviewed, discussed and implemented where appropriate. (Good health and Wellbeing)

Pricing

• Price: £395 to £1,295 a user a day
• Discount for educational organisations: Yes
• Free trial available: No

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Sales@company-net.com. Tell them what format you need. It will help if you say what assistive technology you use.