Unifii Ltd

ServiceNow Custom Business Workflow Apps

ServiceNow Custom Application service provides pre-built solutions for Customers to introduce new capability within their ServiceNow platform. The platform is a ready‑built foundation that transforms how your business operates and delivers world leading workflow experiences to transform how work gets done across ITSM, CSM, HRSD, ITOM, ITAM, ITBM, WSD, Apps.

Features

• Sales Management
• Citizen Services Request Management - CSRM
• Ability to manage sales leads, campaigns, and opportunities
• Replace underutilised Salesforce license fee
• Streamline local government processes with Citizen Services Request Management
• Real time insights on the progress and type of requests
• Seamless allocations of tasks to the correct groups

Benefits

• Improve efficiencies through intuitive end-to-end sales tracking to resource allocation
• Automated demand and resource generation to feed into business processes
• Remove SalesForce bills where full feature set is not utilised
• Seamlessly move from sales to delivery projects
• Pipeline dashboard for sales tracking
• A system to efficiently manage citizen requests for services
• Front door to request local council services
• Centralised system providing workflow to manage business activity
• Streamline the allocation of requests to relevant service providers
• Seamless workflow to handle citizen requests, remove email

£10 to £150 a user a month

• Education pricing available
• Free trial available

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at info@unifii.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

981084824057662

Contact

Unifii
020 3961 6001
info@unifii.co.uk

Service scope

• Software add-on or extension: No
• Cloud deployment model: Private cloud
• Service constraints: None
• System requirements:
  • Modern Browser
  • ServiceNow License

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Depends upon nature of query, phase of project / ongoing support and type of support contract entered into
• User can manage status and priority of support tickets: No
• Phone support: No
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: ServiceNow provides Customer Support Monday through Friday, excluding local holidays, 7:00AM to 7:00PM Local Time as part of the subscription cost. ServiceNow may offer supplemental Customer Support service options for an additional fee.; ; Additional Platform Management services can be purchased from Unifii via G-Cloud 13.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Please see the Unifii implementation service definitions
• Service documentation: Yes
• Documentation formats:
  • HTML
  • PDF
• End-of-contract data extraction: The process for the return of data follows: 1) ServiceNow exports the entire database in a MySQL format. 2) ServiceNow provides the customer a set of instructions on how to import the data on the customer's side. 3) The customer can FTP the files from ServiceNow to their site. Customers are permitted to store data hosted within ServiceNow for the duration of their service subscription with ServiceNow. Under this model, the customer can purge or retain data according to their own retention policy. ServiceNow retains customer data for up to 45 days from the end of a contract. Within the 45 days, the customer can request their data to be sent to them in a standard database export format. After 45 days, all data from the customer instances is removed from ServiceNow servers
• End-of-contract process: ServiceNow has several options for an exit management plan. At least thirty (30) days prior to either the expiration of the Subscription Term (where the customer elects not to renew) or in connection with the termination by the customer of the Subscription Service in accordance with ServiceNow's General Terms and Conditions, the customer may purchase the following services: (i) one (1) extension of the Subscription Service for up to six (6) months ("Transition Subscription Service"); and (ii) Professional Services. The customer pays in advance for the Transition Subscription Service at the monthly subscription fee rate charged to the customer in the expiring Order Form plus an additional ten percent (10%). The customer pre-pays for any Professional Services ordered during the transition period plus verifiable travel and expenses. The parties sign a mutually agreed upon Order Form setting forth the fees and purchased Subscription Service and Professional Services prior to the commencement of any Transition Subscription Service or Professional Services. ServiceNow can provide customer data in its standard database export format.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: UI actions function the same on the mobile interface as on desktop interface, but are keyed off a different table. The mobile interface is a simplified version of the standard interface so not all operations are supported the same way.
• Service interface: Yes
• User support accessibility: WCAG 2.1 AA or EN 301 549
• Description of service interface: The user interface (UI) is the main way to interact with the applications and information in a ServiceNow instance. There are a number of the user interface versions available. Each new version is intended to provide an updated look and usability improvements.
• Accessibility standards: WCAG 2.1 AA or EN 301 549
• Accessibility testing: ServiceNow carry out this type of testing
• API: Yes
• What users can and can't do using the API: Native SOAP and REST
• API documentation: Yes
• API documentation formats: HTML
• API sandbox or test environment: Yes
• Customisation available: Yes
• Description of customisation: The whole platform can be configured to client needs

Scaling

• Independence of resources: Each ServiceNow instance is hosted in a single-tenant architecture on infrastructure scaled to meet SLAs

Analytics

• Service usage metrics: No

Resellers

• Supplier type: Reseller providing extra support
• Organisation whose services are being resold: ServiceNow

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Up to Baseline Personnel Security Standard (BPSS)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: No
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: Another external penetration testing organisation
• Protecting data at rest: Other
• Other data at rest protection approach: ServiceNow provides two types of encryption for data at rest upon customer request.; •Column encryption of customer added fields and attachments: Provides data encryption using AES128/256 or 3DES symmetric key encryption. The customer provides keys for encryption. Data stored in these fields cannot be searched or reported on.; More details available on request; •Full disk encryption:Provided via self-encrypting hard drives with AES256 bit encryption. This capability is only available through purchase of dedicated ServiceNow hardware at additional cost. This delivers “at-rest” protection only and focuses solely on preventing data exposure through the loss/theft of hard disks holding customer data
• Data sanitisation process: Yes
• Data sanitisation type: Explicit overwriting of storage before reallocation
• Equipment disposal approach: In-house destruction process

Data importing and exporting

• Data export approach: Excel, CSV or XML
• Data export formats:
  • CSV
  • Other
• Data import formats:
  • CSV
  • Other

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: ServiceNow provides 99.8% availability (calculated monthly) for production instances. This design includes redundancy and fault tolerance of the entire ServiceNow application and platform stack, including electrical, cooling, network, security, and server infrastructure. Over the last 3 years (2014-2016), we have averaged 99.995% availability and have not fallen below 99.8% (contract SLA) in any quarter. In 2016 we averaged 99.996% and did not fall below 99.8% in any quarter.
• Approach to resilience: ServiceNow’s data centers are arranged in pairs. All customer production data is stored in both data centers and kept in sync using asynchronous database replication. Both data centers are active at all times, each with the ability to support the combined production load of the pair. A production instance from one customer may be operating out of one data center in the pair and a production instance of another customer from the other.; More details available on request.; ServiceNow maintains continuous, asynchronous replication from the database in the current primary data center (read-write) to the secondary data center (read-only). To transfer a customer instance from a primary data center to a secondary, ServiceNow designates the secondary to be the primary and the primary to be the secondary if it still exists.; ServiceNow’s data centers and cloud-based infrastructure have been designed to be highly available. All servers and network devices have redundant components and multiple diverse network paths to avoid single points of failure.
• Outage reporting: ServiceNow have a customer portal where all requests, changes and incidents can be logged. Customers also now have complete transparency into the real availability of their production and non-production instances. Users can view the impact severity of issues and even drill into incident records to view details for problems. It is this level of transparency that further sets ServiceNow apart.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • 2-factor authentication
  • Username or password
  • Other
• Other user authentication: SAML 2.0 based SSO, LDAPS
• Access restrictions in management interfaces and support channels: By User Access control lists and Groups and user roles.; All ServiceNow staff are placed into Groups and have a user role, these groups and roles have access rights attached to them. Any person that will try to access an interface will have their group membership and user role checked and if they do not belong to the user role and group that is required to access that particular interface then access will be denied.
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • 2-factor authentication
  • Username or password

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: Schellman & Company, LLC
• ISO/IEC 27001 accreditation date: 23/11/2016
• What the ISO/IEC 27001 doesn’t cover: The only exclusion to the scope is the physical Data Centre environment as these are covered by the Data Centre providers' own ISO certifications.
• ISO 28000:2007 certification: No
• CSA STAR certification: Yes
• CSA STAR accreditation date: 26/01/2015
• CSA STAR certification level: Level 1: CSA STAR Self-Assessment
• What the CSA STAR doesn’t cover: ServiceNow has completed a version of the CSA CCM document internally as well as the self-assessment, to make the document more informative however it contains information that is only able to be shared under the protection of an NDA.; ; CSA STAR certification: The CSA STAR certification is effectively an ISO 27001 audit and certification process. ServiceNow is already an ISO 27001 certified organisation and will not repeat the exercise to be certified with a second nearly identical certification program due to the significant cost of this type of program. ServiceNow can share its ISO 27001 certificate as evidence of its certification status.; ; CSA STAR attestation: The CSA STAR attestation program is effectively the same as an SSAE 16 Type II SOC2. ServiceNow holds an SSAE 16 Type I SOC , SSAE 16 Type II SOC1 and an SSAE 16 Type II SOC2 and therefore does not plan to undergo the CSA STAR attestation. As with the certification program ServiceNow will not attempt to undergo this program as it already holds this attestation and the cost of undergoing the audit process does not make sense due to the cost in running this audit process.
• PCI certification: No
• Cyber essentials: Yes
• Cyber essentials plus: No
• Other security certifications: Yes
• Any other security certifications:
  • ISO 27001
  • SSAE 16 SOC 1 Type 1
  • SSAE 16 SOC 1 Type 2
  • SSAE 16 SOC 2 Type 1
  • International Life Science
  • FDA QMS (based on ISO 9001)
  • FedRAMP
  • Moderate Agency ATO
  • Multi-Tier Cloud Security Standard (MTCS) Asia

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards:
  • CSA CCM version 3.0
  • ISO/IEC 27001
• Information security policies and processes: ISO 27001; SSAE 16 SOC 1 Type 1; SSAE 16 SOC 1 Type 2; SSAE 16 SOC 2 Type 1; FISMA; FedRAMP; FDA Quality Management System

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: ServiceNow has a formally documented change management process that uses an internal ServiceNow instance to track change requests and approvals. All changes to production environments must go through the change management process. Change requests must include the change procedure, risk, and back out plans. Change requests are reviewed and approved by the Change Advisory Board (CAB). All assets are tagged and tracked though the ServiceNow CMDB.
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: ServiceNow's Infrastructure stack is customised at each layer to specifically support the only application residing in the ServiceNow private cloud. With each published patch, ServiceNow follows a risk-based approach to determine if the patch is to be deployed. Once it is determined that a patch needs to be deployed, the process then follows the Change Management process to identify the assets, the risk and potential impact to the environment, the testing process as well as the timeline for deployment. ServiceNow leverages the Advanced High Availability architecture to transfer customers' production instances to the other data center when performing maintenance.
• Protective monitoring type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Protective monitoring approach: ServiceNow has an implementation of Sourefire for IDS and Splunk for SIEM. The IDS system monitors inbound traffic in the DMZ. Splunk does log collection on network devices, IDS and servers used to support customer information. These systems are monitored with both proactive alerting and regular log files reviews. Events are responded to within 24 hours.
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: ServiceNow has a formal documented Security Incident Response policy, process and workflow which aligns with NIST 800-61. ServiceNow Incident Response process includes event discovery, triage, escalation, notification (including customer notification) remediation, and post-mortem review.

Secure development

• Approach to secure software development best practice: Conforms to a recognised standard, but self-assessed

Public sector networks

• Connection to public sector networks: No

Social Value

• Fighting climate change:

  Fighting climate change

  Unifii’s cloud-based approach throughout our organisation and our affiliates, ensures we contribute to the decrease of energy usage, and also the decrease of emissions as a result of both home and remote working. Unifii does not store data in its own physical servers, but uses the shared infrastructure of our providers, Microsoft and ServiceNow, which enables to lower the energy use and carbon emissions. Unifii stores all data on the cloud and uses electronic signatures via DocuSign, reducing the use of paper and printing material.
• Covid-19 recovery:

  Covid-19 recovery

  Considering the current COVID-19 outbreak, some of the Unifii working practices have been amended over time as the situation progresses and will continue to be amended if and when needed. Unifii delivers all services remotely, in line with Government guidelines, until such time as that guideline is updated. Unifii has adjusted working practices to maximise the efficiency and effectiveness of remote working and works closely with clients to ensure the ways of working are not impacting the quality of the services delivered. From our experience, on-site representation is beneficial for initial workshop sessions, effective knowledge transfer, User Acceptance Testing (UAT), the build up to go-live and at other key phases. Unifii will deliver the bulk of the configuration and data loads remotely or from regional Unifii offices which are setup to allow for rapid configuration and team collaboration. If any on site presence is required, this is agreed at the beginning or duration of a Project with the client.
• Tackling economic inequality:

  Tackling economic inequality

  At Unifii, we believe that our staff are the next generation of industry leaders and for several years we have had a mentoring and training programme for our staff, especially our graduates and interns. Unifii is recruiting directly from the market but also supports the growth of the ServiceNow skills market by participating (and recruiting) in programmes such as the ServiceNow NextGen and having in place an annual internship and graduate recruitment programme.; ; We believe that learning the theory without applying it in the real world doesn’t help develop our people or our business. We therefore look to bring these two elements together. We ensure that staff are given access to on-the-job training, such as shadowing, coaching, support network as well as technical instructor led ServiceNow training and other non-ServiceNow related training activities. Staff are encouraged to get accreditations where possible for their new skills and all ServiceNow certifications are renewed every 6 months to be recertified for the latest product releases. Across our business, our staff hold 200+ ServiceNow certifications. ; ; Unifii is a Living Wage employer and we support the career progression of our staff accompanied by annual salary reviews. The Unifii approach to staff development and advancement can only serve to ensure that our clients are given the best possible services from a team of highly skilled and well developed consultants pulling as one for the benefit of our clients.
• Equal opportunity:

  Equal opportunity

  Unifii actively supports Equality and Human Rights legislation. Our ethos is to respect and value people’s differences, to help everyone achieve more at work as well as in their personal lives so that they feel proud of the part they play in our success. Our Grievance Procedures ensure sympathetic handling, and hopefully satisfactory resolution, for all aspects of employees concerns or dissatisfaction. ; ; We believe that all decisions about people at work should be based on the individual’s abilities, skills, performance and behaviour and our business requirements. Our career guide and ways of working ensure that our consultants acquire new skills and progress constantly within their career at Unifii. Questions about an individual’s race, religion or belief, sex, sexual orientation, gender reassignment, marital status, pregnancy/maternity status or age are never relevant to our business. Issues of disability are only considered against the particular requirements of the job. Our policy must be strictly adhered to by all our team.; ; Unifii respects all religious faiths, beliefs and practices equally as they are represented within the workplace. All employees have the right, within the law, to religious freedom and to the peaceful practice and expression of their religious faith. Part of our culture is the expectation and requirement that religious groups and adherents of all faiths within Unifii should accord full respect to the religious faith, beliefs, values and practices of others, and for those who subscribe to no faith. ; ; As a business, one of our core, founding principles is that we recruit based on knowledge, experience, skills and potential – regardless of any other factors including gender, race, age and religion. Our ethos will always be one of inclusivity and pulling together as a team; supporting each other through tough times and bringing our collective strength to bear for our clients.
• Wellbeing:

  Wellbeing

  The main vehicle for delivering quality work is Unifii’s investment in developing and refining our processes and ServiceNow builds – our thought leadership. We always seek to be ahead to our clients in understanding their problems and coming up with compelling insights and solutions, through the excellence of our experience, thought processes and fact-based analyses. We ensure we have an excellent understanding of the problems our clients face and provide solutions to these problems, through outstanding production of insights and solutions in the work we do for them, to excellent interpersonal and communication skills whenever we meet and converse with our clients. ; ; Our vision to supporting our organisation’s growth is a growing, organic one and we require all our employees and affiliates to be engaged, to understand their responsibility and to be empowered to focus on serving our clients well with an innovative and value-adding service. Our ways of working demonstrate high regard for our people’s health and safety and wellbeing as well as career progression. We encourage our team to perform volunteer work and we undertake charity fundraisers as a team with activities organised by our social committee. We have provided our team with access to benefits and programmes that support their health and wellbeing (including physical and mental health) as well as soft skills training resources that strengthens their confidence and overall professional and interpersonal skills.

Pricing

• Price: £10 to £150 a user a month
• Discount for educational organisations: Yes
• Free trial available: Yes
• Description of free trial: Access to the applications can be provided for a short period for validation.

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at info@unifii.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.