BCS GLOBAL NETWORKS LIMITED

Video Interview and Recruitment Management delivered by Pinnaca

Our Recruitment solution is currently utilised by the NHS and enables clients to identify, screen and interview prospective employees from any where in the world, much quicker, more accurately and for less money. Clients using this service experience up to a 50% reduction in their recruitment costs.

Features

• Online Video & Telephone Interview capability
• Recording of both Video/Audio feeds & configuration of recordings
• Marketing Videos can be added to job adverts
• Upload & storage of Recruitment documents
• Review & Rating online interviews
• Booking & Scheduling of Interviews
• Reporting; User Activity, Management Reports, Full Systems Reports
• Auto Transcription - Machine Learning based.
• Built in Workflows and Messaging
• Highly secure UK Home Office ITHC approved access.

Benefits

• Video/Telephone interviews Recorded for Assessment, & Compliance
• Secure Booking & Scheduling negates the need for insecure emails
• Share recorded interviews with numerous colleagues for added due diligence
• Auto Transcription saves the need for physical transcribers
• Video/Telephone interviews save time, removed need for F2F interviews
• Flabba reduces the cost and time of recruitment by 50%.
• Flabba prevents wasted F2F interviews.
• Through Flabba you get to see the candidate before F2Fs

£50.00 to £500.00 a licence

• Education pricing available
• Free trial available

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at jamie.cope@neweratech.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

120015250355045

Contact

Jamie Cope
+44(0)3334 559424
jamie.cope@neweratech.com

Service scope

• Software add-on or extension: No
• Cloud deployment model: Public cloud
• Service constraints: None
• System requirements:
  • Minimum broadband 350kb/s download & 350kb/s upload for stable video
  • We recommend opening UDP ports 1025 - 65535.
  • White lists (wildcard) *.flabba.co.uk, *flabbadevelopement.com
  • Enable Proxy Authentication -NTLM Authentication
  • We recommend users Open TCP port 443

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Response times; Urgent;15 minutes,High; 30 minutes, Normal;2 hours, Low; 1 day.This is for normal hours Monday - Friday 0830-1730. Same support is offered outside those houses and at weekends for an additional cost
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.1 A
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: 4 levels of support;URGENT An incident causing an extremely serious impact to the business as a result of the system/service affected and/or the number of people affected by the incident e.g a complete loss of the customer's service or impacted business function is halted completely. HIGH;An incident causing significant impact to the business as a result the system/service affected and/or the number of people affected by the incident e.g a significant loss of customer's service but the impacted business function is not stopped. NORMAL; An incident which affects the customer's service but has a small impact to the business e.g. single user or component affected but the trouble can be circumvented. LOW; Incidents that have a negligible impact to the business, requests or enquiries for information purposes only. We provide a Technical Account Manager and full support team. The pricing is bought in bundles; 20 concurrent licences; £7,000 per month, 40 Licences; £10,000 per month, support for more than 40 licences negotiated separately. Onsite support is charged at an hourly rate of £100 plus expenses. Enterprise support packages can be bought to ensure economies of scale can be applied.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: We provide both onsite training and also digital, hard copy and video training materials.
• Service documentation: Yes
• Documentation formats: PDF
• End-of-contract data extraction: All customer data remains the property of the customer.All data will be extracted into Excel/CSV format. Extraction of data maybe subject to an additional fee at our usual day rates.
• End-of-contract process: Included in the price is access to the platform for 1 month post contract end, to enable client to copy/extract data to their own end point. Extra costs will be charged if mass data extraction is required. This is charged at our usual day rates

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Chrome
  • Safari
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: Flabba's SaaS is written in HTML5 so it is mobile compatible. All features remain but we recommend Flabba is accessed via Chrome from any mobile device
• Service interface: Yes
• User support accessibility: None or don’t know
• Description of service interface: Each user has a Flabba Dashboard which is accessed from a web browser. Each User's Dashboard is configured according to their user permissions. Access to the dashboard is through secure user name and password authentication.
• Accessibility standards: None or don’t know
• Description of accessibility: Our service is accessible through a simple web browser internet connection. There is secure user name and password authentication. All User's dashboards are configured according to their user permissions.
• Accessibility testing: None at the time of writing but we are planning on carrying out some testing and implementation of Accessibility features in 2022.
• API: Yes
• What users can and can't do using the API: PI's are available and can be configured to fit customer required flows. Our service supports CMIS 1.0 & CMIS 1.1 API formats. Each API required would be fully customised and built as per existing or future requirements across a number of content stores. REST interfaces are available to enable access to the underlying data store/ databases - to different degrees of security access. Our service will offer API or upload templates to enable individual or bulk migration of files including metadata, videos & audit information. Optional solutions available include: Our service can manually upload and check associated metadata for each file if required for migration out of our service. API Response Times The following is a guide to expected response times for storage, retrieval and viewing APIs. -API’s 1< 2 seconds -1MB - 5MB Document: < 5 seconds - 5MB - 50MB < 8 sec. - 50MB - 100MB < 30 sec. Optional solutions available include: -API’s 1< 2 seconds - 50MB - 100MB < 20 sec."
• API documentation: Yes
• API documentation formats: Open API (also known as Swagger)
• API sandbox or test environment: Yes
• Customisation available: Yes
• Description of customisation: We are a software development company and can customise all features and business processes and also create new features as required. We have a great track record of doing so and can provide outstanding references from the UK Home Office, for whom we entirely customised a service. Users can also customise;Drop Down Fields on the platform, they can customise auto messaging & email templates, they can also customise marketing videos and also all core operational features

Scaling

• Independence of resources: We have a fully scaleable infrastructure set up. We use AWS Elastic Beanstalk EC2 Server Infrastructure. All UK based

Analytics

• Service usage metrics: Yes
• Metrics types: We have a large reporting feature from which a large array of service usage metrics can be drawn; number of interviews; video telephony; number of auto transcriptions, recruitment metrics.
• Reporting types:
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: ‘IT Health Check’ performed by a CHECK service provider
• Protecting data at rest: Physical access control, complying with another standard
• Data sanitisation process: Yes
• Data sanitisation type: Deleted data can’t be directly accessed
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

• Data export approach: We have an extensive Reports feature from which users can create and run reports and export them into PDF format.
• Data export formats:
  • CSV
  • Other
• Other data export formats: PDF
• Data import formats:
  • CSV
  • Other
• Other data import formats: PDF

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: Flabba is deployed on cloud based high availability Zones with an uptime SLA of 99.99%
• Approach to resilience: Our database if provided by AWS and full details are available on request
• Outage reporting: Via public dashboards and email alerts

Identity and authentication

• User authentication needed: Yes
• User authentication: Public key authentication (including by TLS client certificate)
• Access restrictions in management interfaces and support channels: Username or password
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • Public key authentication (including by TLS client certificate)
  • Username or password

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: Lloyds Register of Quality Assurance (LRQA)
• ISO/IEC 27001 accreditation date: 22/07/2021
• What the ISO/IEC 27001 doesn’t cover: N/A
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Cyber essentials plus: Yes
• Other security certifications: Yes
• Any other security certifications:
  • Cyber Essentials
  • Home Office ITHC - CREST

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: We are ISO27001 accredited. All policies are managed and signed off by our Information Security Manager and all new members of staff are given training on our information security policies and how to follow them.We also have regular review and refresh training for members of staff to ensure that policies are understood and followed.

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: From a systems and code perspective we utilise AWS Code Pipeline to process all changes to our core platform. Regarding our change management processes we abide by our ISO27001 processes specifically section 12.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: Our vulnerability management processes are governed by our ISO27001 processes specifically section 12.
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: Our processes around Protective Monitoring are defined through our ISO27001 accreditation with particular reference to section 16
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: Our processes in relation to incident management are set out within our ISO27001 accreditation specifically section 16

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

• Connection to public sector networks: No

Social Value

• Fighting climate change:

  Fighting climate change

  As a managed service provider we see a greater need for specifically designed solutions to fit unique needs whilst keeping time, money and our planet in mind. We actively invest in R&D. We are open to suggestions and listen carefully to ideas. Our company try to continuously improve the way we operate. In our now hybrid workplace we are aware that video collaboration is saving us money on travelling cost and electricity with fewer employees in the office every day - our flexible working policy means we now have 58% of our workforce operating on a hybrid basis and a further 29% working from home full time, reducing commuting considerably therefore helping the planet by minimising our carbon footprint. We also want to take this one step further with our office spaces and are committing to driving change when opportunity allows. Therefore, when we open new offices or have the opportunity to relocate, we are keen to invest in sustainable building design where possible. We are committed to do what we can within each office space to be more environmentally friendly as a company, whilst informing employees on how they can help both when at work and from home. We use the social committee to inform and share tips on topics such as recycling and cleaning green spaces, as well as allowing for discussions for all to share their knowledge. Further details can be found in our Corporate Social Responsibility Policy, available on request.
• Covid-19 recovery:

  Covid-19 recovery

  Flexible working options include working from home enabled those vulnerable and shielding to continue in employment. Further supported by a proactive programme of social interactivity online from organised quizzes to a beer and a film club. We also offer a weekly catch-up session during working hours for people to meet virtually and enjoy the equivalent of office-based water-cooler moments. Our core business has offered opportunities throughout the pandemic for our clients to work in new ways. Our primary schools were able to continue teaching and learning activity remotely, they could also communicate with parents and other groups and offer online-based well-being activity to connect communities. We not only provided the facilities and products to support this but free online training for schools to make best use of it. Our work with schools continues post-pandemic to offer those children (and families) who may not be able to attend school to continue learning.; ; Our unified communications product and services suite is designed to support a range of clients from the Ministry of Justice, to Healthcare provider and the commercial sector to offer safe, secure remote working facilities. This was invaluable during lockdowns and remains central to new and more efficient ways of working pos-pandemic.
• Tackling economic inequality:

  Tackling economic inequality

  In 2022 we are launching a graduate programme with Exeter University to foster new talent. This is an exciting opportunity to support young individuals with employment and training opportunities in our sector.
• Equal opportunity:

  Equal opportunity

  Equal Opportunity; We are an equal opportunities employer and recognise our obligations under the Equality Act 2010. We are actively opposed to any form of direct or indirect discrimination, harassment or victimisation towards employees or job applicants on the grounds of marital status, pregnancy, maternity, family responsibilities, race, religion, beliefs, nationality, ethnic origin, disability, age, gender or sexual orientation. We have made a commitment to support all our colleagues with disabilities, injuries, and long-term health conditions. One of the ways in which we achieve this is through improving accessibility within our offices and making reasonable adjustments to suit each employee’s individual needs. We have a zero-tolerance policy on racism and discrimination within our workplace. All individuals are selected, trained, promoted, and treated based on their relevant aptitudes, skills, and abilities without discrimination. No applicant or employee is disadvantaged by requirements or conditions that are not necessary to the performance of the job or which constitute unfair practice or discrimination. We make reasonable adjustments to roles & the working environment to help disabled employees and job-applicants. Further details can be found in our Corporate Social Responsibility Policy, available on request.
• Wellbeing:

  Wellbeing

  At New Era Technology, we value the mental health and well-being of our colleagues and consider this to be a priority. We are continuously making improvements and taking active steps to ensure we foster a safe, supportive environment for all. We are committed to reducing the stigma surrounding mental health issues through raising awareness by offering training and holding virtual events and workshops. In addition to this, we offer a range of employee benefits to nourish the mental and physical health of our team including private healthcare and a cycle to work scheme. We have adopted the Employee Assistance Programme (EAP) offered by Health Assured. This programme enables employees to gain independent advice and support, including counselling free of charge from expert sources. We proactively support flexible working via our policy that recognises 3 types of working location; remote, hybrid and office, with considerable flexibility built into each. We work with employees to suit their needs (such as varied working times or part-time working) whilst maintaining business function. Flexibility is managed by team leaders and managers and we strive to enable our employees to achieve work-life balance and contribute as citizens. Further details can be found in our Corporate Social Responsibility Policy, available on request.

Pricing

• Price: £50.00 to £500.00 a licence
• Discount for educational organisations: Yes
• Free trial available: Yes
• Description of free trial: Full access to the service for 1 month with a restricted number of UserLicences subject to agreement

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at jamie.cope@neweratech.com. Tell them what format you need. It will help if you say what assistive technology you use.