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Booking Live Software Limited

BookingLive: Online Appointment Booking for Sports Pitches and Facilities

The BookingLive Appointment Scheduling and Booking Software enables central government departments to manage availability and appointments (online, in venue and by phone) with intuitive systems to manage customers, staff and resources.

To support digital transformation agendas, the platform includes queue management, payment facilities and event management.


  • Appointment Booking and Scheduling with Queue Management
  • Manage Your Staff and Resource Availability
  • Take Online Payments, Deposits & Invoicing
  • Send Email and SMS Notifications / Reminders
  • Sync Your Staff Calendars
  • Customise Booking Forms and Workflows for Process Management
  • Manage Your Dashboard, Reports & Customer Check-in
  • Single, Multiple Department and Enterprise wide Digital Deployment
  • Online Customer Accounts and Optional EPOS
  • Excellent Support and Security with API and Application Integrations


  • Increase Sales Online 24/7 with a Fully Mobile Responsive Application
  • Intelligent workflow to guide and direct users to valid appointments
  • Avoid double bookings and Free up your admin time
  • Maximise attendance with queuing and SMS reminders
  • Booking Software built to your specification
  • Transaction costs reduced through automation of services
  • Fully white labelled branding using our API
  • Enterprise cloud hosting with 24/7 support
  • Excellent project management and training
  • Analyse and improve your operations and decisions with analytic reporting


£6,000 an instance a year

Service documents

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G-Cloud 13

Service ID

1 4 0 5 3 0 6 3 1 9 4 4 4 0 5


Booking Live Software Limited Vinnie Morgan
Telephone: 0800 1310 342

Service scope

Software add-on or extension
Cloud deployment model
Private cloud
Service constraints
Users must have internet connectivity.
Users must have access to a common browser platform.
System requirements
Online Internet Connection with Internet Browser

User support

Email or online ticketing support
Email or online ticketing
Support response times
Priority 1: 1 hour (24 x 7 x 365).
Priority 2: 4 hours (Monday to Friday 9am to 6pm).
Priority 3: 1 Business Day (Monday to Friday 9am to 6pm).
Priority 4: 5 Business Days (Monday to Friday 9am to 6pm).

For further information, please refer to our Service Level Agreement included with our Terms and Conditions.
User can manage status and priority of support tickets
Online ticketing support accessibility
WCAG 2.1 A
Phone support
Phone support availability
24 hours, 7 days a week
Web chat support
Web chat
Web chat support availability
9 to 5 (UK time), Monday to Friday
Web chat support accessibility standard
WCAG 2.1 A
Web chat accessibility testing
Onsite support
Yes, at extra cost
Support levels
BookingLive provides a support service, which is underpinned by a Service Level Agreement that guarantees response and resolution timescales for all support requests.

In addition to server and application level monitoring the Support Team will answer queries, resolve issues and manage any escalations via a Help Desk.

Customers are provided with direct access to suitably qualified and experienced technical support personnel through the Help Desk. An Account Manager is also assigned to act a point of escalation beyond the service desk and to provide periodic service reviews.
Support available to third parties

Onboarding and offboarding

Getting started
Booking Live use a proven approach to produce a quality deliverable whilst minimising the effort required and the impact on key staff to provide input and support. The Booking Live team works together to manage operational delivery as follows:

Scope & Discovery
• Workshop sessions to review business case and gather key requirements
• Produce a Statement of Works including wireframes and technical specification
• Show and tell of proposed solution
• Sign off and agreement from key stakeholders

Project Delivery
• Produce a Project Plan detailing key milestones, resources and deliverables
• Produce a User Acceptance Test Plan
• Produce a Training Plan
• Allocate resource and setup system tools
• Development delivered in accordance to agreed release cycles

Testing & Assurance
• Internal automated and functional testing
• User Acceptance Testing by Client against the specification of works
• All other agreed testing procedures
• Quality Assurance review by key stakeholders

Go Live
• Client training
• Complete internal go live procedure
• Documentation produced
• Deployment from staging to live environment
• Initiate support agreement and Service Level Agreements
• A smooth and rapid return to business as usual
• IT Audit and Quality Assurance review
Service documentation
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction
Booking Live Software has available reports that allow data to be exported in CSV, Excel and PDF.

Once the platform is decommissioned after the contract end date, BookingLive will export data in a common format, such as csv or xlsx.
End-of-contract process
Customer support is provided which includes assistance with exporting data. At the end of the contract, the system and data is archived and disabled from public access. All client data is securely erased 1 month after contract expiry or at an earlier date, if preferred by the customer.

Using the service

Web browser interface
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
Application to install
Designed for use on mobile devices
Differences between the mobile and desktop service
The BookingLive platform is mobile responsive and as such has full functionality on mobile devices. It is recommended for optimum speed and performance, the admin system is accessed via Google Chrome.
Service interface
User support accessibility
WCAG 2.1 A
What users can and can't do using the API
BookingLive includes an API that provides the following functionality:
- Start Order
- Get Order Details
- Add To Order
- Abort Order
- Cancel Order
- Complete Order
- Get all orders by user Email
- Send Email to customer
- Update order params
- Get Events By Product IDs
- Secure iCal Feed
- Update Events
- Update Member

Full documentation is available upon request
API documentation
API documentation formats
  • HTML
  • PDF
  • Other
API sandbox or test environment
Customisation available
Description of customisation
All customer facing interfaces including the customer account, booking journey and emails can be whitelabelled and customised with logos, brand colours, text wording and CSS changes.

Administration interface configuration options include:
• Domain URL
• Email address
• Available product types
• Data anonymisation period
• Data retention period
• Password expiry
• Administration email addresses
• Workflow registrar appointment questions
• Customer data forms
• User access and permissions


Independence of resources
A number of server and application protocols including:
- system restrictions
- multi-location scalable cloud servers
- load balancing so that demand is spread across multiple instances
- virtual queuing management for increased load / requests
- optional isolated hosting environments


Service usage metrics
Metrics types
Attendee / delegate / participant reports
Financial and transaction reports
Booking / order reports
Event / scheduling reports
Volume / data usage reports
Bookings made and bookings served
Appointment No Shows and Cancellations
SMS messages sent
Customer check-in method
Reporting types
  • API access
  • Real-time dashboards
  • Regular reports
  • Reports on request


Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with another standard
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
Data sanitisation process
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Booking Live Software has available reports that allow data to be exported in CSV, Excel and PDF.
Data export formats
  • CSV
  • Other
Other data export formats
  • PDF
  • Excel (XLS)
Data import formats

Data-in-transit protection

Data protection between buyer and supplier networks
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Legacy SSL and TLS (under version 1.2)

Availability and resilience

Guaranteed availability
Service Level Agreements will be agreed for each project that will ensure requirements for project delivery, training, service up-time and support response and resolution times are met. Service level credits are negotiable and can be included within the contract.
Approach to resilience
A variety of physical, operational, server and application level security implementations are maintained with further information available upon request.
Outage reporting
Server and service monitoring tools are available to display server and service uptime. Alerts can be triggered for any outage. These are configured per project with clients optionally selecting who within the organisation receive their alerts

Identity and authentication

User authentication needed
User authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password
Access restrictions in management interfaces and support channels
BookingLive implements a role based access control policy, enabling permission selection for administrative and basic functions.

Admin users are added by BookingLive and they are assigned to pre-defined roles. An email is sent to each user with a system generated password after a new account has been created. The role allocated to the user determines which system functions are available to them.

Customers are given a different URL, which they use to log on with a password they set.
Access restriction testing frequency
At least once a year
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Who accredited the ISO/IEC 27001
British Assessment Bureau
ISO/IEC 27001 accreditation date
What the ISO/IEC 27001 doesn’t cover
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Who accredited the PCI DSS certification
Security Metrics
PCI DSS accreditation date
What the PCI DSS doesn’t cover
Cyber essentials
Cyber essentials plus
Other security certifications
Any other security certifications
  • Cyber Essentials Plus
  • ISO 27001

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
  • ISO/IEC 27001
  • Other
Other security governance standards
Cyber Essentials Plus
Information security policies and processes
BookingLive have the following relevant policies:
Acceptable Use Policy
Antivirus Policy
Business Continuity Policy
Backup Policy
Code of Conduct
Data Protection Policy
Mobile & Remote Working policy
Network Security Policy
Password Policy
Secure Sanitation and Disposal Policy

These policies and processes form part of our accreditation to ISO27001. We are able to supply policy documentation upon request.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
In achieving accreditation for ISO27001 BookingLive has processes for designing and writing software including security considerations and impacts. This includes stages of peer review for security and pen testing. Our internal Change Management Policy ensures change is controlled and audited, with changes being thoroughly tested before being put into production environments.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
BookingLive adopt a system and risk mitigating approach security and vulnerability management, based on ISO 27001 guidelines.

Recognised security experts and government bodies notify BookingLive of known vulnerabilities and risks. Impact assessments help identify impact levels and risk tolerance, which influences the controls used to manage risks.

External penetration testing is conducted at least annually.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
Booking Live utilise industry standard protective monitoring to cover network, cloud, application and database to manage resource utilisation, performance analysis, capacity planning with real-time alerts for critical events. Regular reviews of logs and alerts allow Booking Live to proactively manage services and identify any potential threats.

At application level, all users must be authenticated in order to access the administration system. This cannot be bypassed and any malicious attempts to access BookingLive are saved in the audit logs.

All issues follow an incident reporting process and affected individuals and any relevant regulator (ICO) are notified.
Incident management type
Supplier-defined controls
Incident management approach
An incident is any interruption to the service provided. Booking Live notifies clients if the incident is of high severity. Booking Live operate 3 levels of monitoring to ensure disruptions are known in advance of any emerging problems prior to them becoming a real time threat to customers. The goal of incident management is to restore normal service as soon as possible. The following incident management process outlines the steps to restore operation to normal:
• Incident identification
• Incident logging
• Incident prioritisation & categorisation
• Investigation to identify issue or cause
• Fix and close identified issue

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
Connected networks
  • Public Services Network (PSN)
  • NHS Network (N3)

Social Value

Fighting climate change

Fighting climate change

BookingLive is an ISO14001 holder.
Where possible BookingLive has flexible remote working to reduce our carbon footprint.
Covid-19 recovery

Covid-19 recovery

Due to our Work from Home policy the pandemic was succesfully managed and business continued throughout with no downtime. Moving forward we continue this policy and support all areas of the business.
Tackling economic inequality

Tackling economic inequality

BookingLive does not discriminate against any individual or background for any roles or opportunities within the business, additionally, we ensure we pay above the "living wage" and invest within our staff with further education.
Equal opportunity

Equal opportunity

We are committed to providing equal opportunities in employment and to avoiding unlawful discrimination in employment and against customers. Striving to ensure that the work environment is free of harassment and bullying and that everyone is treated with dignity and respect, is an important aspect of ensuring equal opportunities in employment.


BookingLive takes the well-being of all staff seriously, encouraging breaks and break-out sessions to provide a culture of care and support for all individuals.


£6,000 an instance a year
Discount for educational organisations
Free trial available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Tell them what format you need. It will help if you say what assistive technology you use.