Levett Consultancy Ltd

Google Workspace Enterprise Essentials Plus

Essentials Enterprise Plus editions are designed to integrate seamlessly with your existing email solution, providing your organisation with collaboration tools, video conferencing, and advanced enterprise-grade security and compliance controls. Creating a productive hybrid environment for your end-users.

Features

• Everything in Enterprise Essentials
• 5TB of pooled Google Drive storage per user
• 1000 participant video meetings + recording, attendance tracking
• In-domain and trusted domain live streaming for 100K viewers
• Transcribe meetings & save them to Drive
• Client-side encryption for audio and video
• External chat for 1:1 and group direct messages
• Advanced security and compliance controls

Benefits

• Set a data region policy for everyone in your domain
• Familiar, easy-to-use tools for work
• Collaborate with your team in real time
• Policy controls for features such as document sharing
• Data retention and eDiscovery with Google Vault
• Google Cloud Search for internal search and assistance
• Advanced security features such as 2-step verification
• Enhance Enterprise-grade meeting with noise cancellation features
• 24/7 email and online support
• Related services provided by Levett Consultancy Google Cloud Partner

£16.80 a user a month

• Free trial available

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at gcloud@levettconsultancy.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

146429960151192

Contact

Stepehen Hazle
01279 799256
gcloud@levettconsultancy.co.uk

Service scope

• Software add-on or extension: Yes, but can also be used as a standalone service
• What software services is the service an extension to: An upgrade from Essentials Starter edition.
• Cloud deployment model: Public cloud
• Service constraints: None
• System requirements:
  • Recommended Firewall and proxy setting configured: https://support.google.com/a/answer/2589954
  • A modern web browser is required

User support

• Email or online ticketing support: Yes, at extra cost
• Support response times: Monday to Friday 8am to 5pm responses within 7 hours SLA. No service is available Saturday and Sundays or UK public holidays.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.1 AA or EN 301 549
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: In addition to standard Google support, Levett Consultancy provides enterprise level support as part of our G Cloud Cloud support service. Support is delivered using our internal ITIL Service desk based within the UK. All Levett Consultancy staff are all certified by Google to provide a range of customer support services from dedicated account management to providing enterprise technical support using in house certified Google support engineers with enhanced DBS.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Levett Consultancy is a long-term Google Partner with a proven track record of deploying Google Workspace and Chrome devices into Central & Local Government, Education, 3rd Sector and Private sector.; ; If required Levett Consultancy at an additional cost, provides a fully comprehensive onboarding support service that is detailed within our optional G Cloud Cloud Support services, that includes consultancy, deployment, training, and support. Levett Consultancy onboarding service enhances the standard Google Workspace setup process
• Service documentation: Yes
• Documentation formats:
  • HTML
  • PDF
  • Other
• Other documentation formats:
  • Change management guides and posters
  • Training videos
  • Google Docs
• End-of-contract data extraction: If your organisation decides to leave Google Workspace, users can take their Google Workspace data with them. They can export emails, contacts, calendars and Drive data. Then, they can import the data to your new provider. ; ; To extract data the individual end users will need to use 'Download your data' option within Google Workspace. More information can be found here: https://support.google.com/a/answer/100458
• End-of-contract process: Before you cancel your Google Workspace subscription, download any user data you want to save. This includes Gmail messages, Google Calendar events, Google Chat messages, and files stored in Google Drive. Note that cancelling Google Workspace doesn’t remove user accounts, groups, or your organizational structure. These items remain unless you delete your organization’s Google Account.; ; If you no longer want a Google Account for your organisation, delete the entire account. Deleting your organisation’s account frees your domain within 24 hours and data will be be removed from all Google systems within 180 business days. See here for more information: https://support.google.com/a/answer/1257646

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: Custom mobile apps are available both for iOS and Android which provide a bespoke user experience tailored to the operating system to each operating system. For other mobile operating systems, web browser support is included providing a similar experience to apps on iOS and Android.
• Service interface: Yes
• User support accessibility: None or don’t know
• Description of service interface: Google Workspace Apps and management tools are accessed using a modern web browser from any device. Google Workspace apps are also available on Android from the Google Play store and iOS devices from the Apple App store.
• Accessibility standards: WCAG 2.1 AAA
• Accessibility testing: A guiding principle at Google is to focus on the user. We've developed active partnerships with advocacy groups and people with disabilities for their input and feedback. Our Accessibility team is a diverse group of people who serve as accessibility consultants within Google and develop the accessibility frameworks that product teams build upon. We hope to have a positive impact on the current state of accessibility on the web, and to continue to serve all of our users.
• API: Yes
• What users can and can't do using the API: Organisation administrators have access to the Google Admin SDK a collection of Application Programming Interfaces (APIs). With these APIs, you can build customised administrative tools for your Google products. Before you can use the Admin SDK, you need to enable API access in the Google Admin console.
• API documentation: Yes
• API documentation formats:
  • Open API (also known as Swagger)
  • HTML
  • Other
• API sandbox or test environment: Yes
• Customisation available: Yes
• Description of customisation: Calendar, Docs, Drive, Gmail, Sheets, and Slides can all be customised to improve productivity and functions using Apps Scripts. Access to App Scripts Add-Ons, Macros creation is via the organisation administrator granting developer permissions to relevant staff/teams.

Scaling

• Independence of resources: Google’s services are designed for millions of users. Google runs multiple different performance tests, including load testing Google Workspace applications under high load over a long period, to observe effects on factors, such as memory use and response time. Google also performs stress testing to examine system performance in unusual situations, including system functional testing while under unusually heavy loads, heavy repetition of certain actions or inputs, or input of large numerical values and large, complex queries to a database system. Ensuring the addition of any practicable number of users has a very low impact on using Google Workspace services.

Analytics

• Service usage metrics: Yes
• Metrics types: Activity reports provide an understanding of how your organization uses Gmail, Google Drive, and Google Cloud Search. You can see user activity, such as 2-Step Verification enrollment, emails sent over a specific period, how many files users create and share, which users are near their Drive storage limits, and the number of search queries from different types of devices.; ; Further information can be found here: https://support.google.com/a/answer/4580176
• Reporting types:
  • API access
  • Real-time dashboards
  • Regular reports

Resellers

• Supplier type: Reseller providing extra features and support
• Organisation whose services are being resold: Google

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Up to Security Clearance (SC)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • European Economic Area (EEA)
  • Other locations
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least every 6 months
• Penetration testing approach: In-house
• Protecting data at rest:
  • Physical access control, complying with CSA CCM v3.0
  • Physical access control, complying with SSAE-16 / ISAE 3402
  • Physical access control, complying with another standard
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
  • Other
• Other data at rest protection approach: Data belonging to Google Workspace customers is stored at rest in two types of systems: disks and backup media. Disks are used to write new data as well as store and retrieve data in multiple replicated copies. Data stored at rest is encrypted using 128-bit or stronger Advanced Encryption Standard (AES) on both disks and backup media. Google encrypts data with distinct encryption keys, even if they belong to the same customer. This encryption happens without the customer having to take any action.
• Data sanitisation process: Yes
• Data sanitisation type: Explicit overwriting of storage before reallocation
• Equipment disposal approach: In-house destruction process

Data importing and exporting

• Data export approach: Users can export and download data from the Google products they use, like your email, calendar, and photos. In a few easy steps, create an archive to keep for your records or use the data in another service. See more detials here: https://support.google.com/accounts/answer/3024190
• Data export formats:
  • CSV
  • ODF
  • Other
• Other data export formats:
  • DOCX
  • XLSX
  • TXT
  • RTF
  • CSV
  • PDF
  • PNG
  • JPG
  • PPTX
  • SVG
• Data import formats:
  • CSV
  • ODF
  • Other
• Other data import formats:
  • DOCX
  • XLSX
  • CSV
  • PPTX
  • TXT
  • RTF

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: Contractually Google's Service Level is guaranteed to 99.9% availability for any calendar month and backed with service credits. Definitions and service credits are described at https://workspace.google.com/intl/en-GB/terms/sla.html
• Approach to resilience: To minimize service interruption due to hardware failures, natural disasters or other incidents, Google has built a highly redundant infrastructure of data centres. Google Workspace has an RPO (Recovery Point Objective) target of zero, and our RTO (Recovery Time Objective) target is instant failover (or zero).
• Outage reporting: Google provides access to a Google Workspace dashboard offering performance information for Google Workspace services here: https://www.google.com/appsstatus/dashboard/; ; Outages and status updates are also reported to Google Workspace administrator by email.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
• Access restrictions in management interfaces and support channels: Depending on administrator preference, users can be signed in via a federated identity service, including Active Directory, LDAP, DaaS or use Google Workspace as their identity provider. 2 Factor authentication is supported and can be enforced. Administrative access privileges are granted separately to individual users or groups.
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: Between 1 month and 6 months
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: Between 1 month and 6 months
• How long system logs are stored for: Between 1 month and 6 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: EY CertifyPoint
• ISO/IEC 27001 accreditation date: 23/05/2022
• What the ISO/IEC 27001 doesn’t cover: Any service not listed on the ISO certificate is not covered. See here for more information: https://cloud.google.com/security/compliance/compliance-reports-manager#/ReportType=Certificate
• ISO 28000:2007 certification: No
• CSA STAR certification: Yes
• CSA STAR accreditation date: 25/08/2023
• CSA STAR certification level: Level 1: CSA STAR Self-Assessment
• What the CSA STAR doesn’t cover: Any service not listed on the CSA STAR certificate is not covered. More information can be found here: https://cloud.google.com/security/compliance/compliance-reports-manager
• PCI certification: Yes
• Who accredited the PCI DSS certification: Coalfire Systems Inc
• PCI DSS accreditation date: 12/01/2023
• What the PCI DSS doesn’t cover: Any service not listed on the PCI DSS certification can be found here: https://cloud.google.com/security/compliance/compliance-reports-manager/
• Cyber essentials: Yes
• Cyber essentials plus: Yes
• Other security certifications: Yes
• Any other security certifications:
  • ISO 22301:2019
  • ISO/IEC 27018:2019
  • ISO/IEC 27701:2019
  • SOC 1
  • SOC 2
  • SOC 3

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards:
  • ISO/IEC 27001
  • Other
• Other security governance standards: ISO 9001:2015; ISO 22301:2019; BS EN ISO 22301:2019; ISO 50001:2018; ISO/IEC 27110; SOC1; SOC2; SOC3; ISO/IEC 27701;ISO/IEC 27018; ISO/IEC 27017; ISO/IEC 27001; EU GDPR, UK GDPR; NCSC - Cyber Essentials Plus (UK); NCSC - Cloud Security (UK); NHS (UK); PCI DSS; PRA (UK); UK CHECK
• Information security policies and processes: Google customers and regulators expect independent verification of security, privacy, and compliance controls. Google undergoes several independent third-party audits on a regular basis to provide this assurance. Some of the key international standards we are audited against are:ISO/IEC 27001 (Information Security Management); ISO/IEC 27017 (Cloud Security); ISO/IEC 27018 (Cloud Privacy); ISO/IEC 27701 (Privacy); SOC1; SOC 2 and SOC 3 reports. Google also participates in sector and country-specific frameworks, such as FedRAMP (US government), BSI C5:2020 (Germany), MTCS (Singapore), NCSC - Cyber Essentials Plus (UK), NCSC - Cloud Security (UK) and many others. Google also provides resource documents and mappings for certain frameworks where formal certifications or attestations may not be required or applied. Further details can found here: https://cloud.google.com/security/compliance/

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: In Google production environments, software updates are manually vetted to ensure the stability of the system. Changes are then tested and cautiously rolled out to systems. The details vary somewhat depending on the service being considered, but all development work is separated from the operation systems, testing occurs in a multi-staged fashion in both environments and in dedicated test settings. Google can share, under NDA, the SOC2 audit report (based on standards from the International Auditing and Assurance Standards Board), which describes the change management process. Additionally, changes to code go through a process of code review involving additional engineer(s)
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: Google administrates a vulnerability management process that actively scans for security threats using a combination of commercially available and purpose-built tools, intensive automated/manual penetration efforts, quality assurance processes, software security reviews and external audits. The vulnerability management team is responsible for tracking and following up on vulnerabilities. Once a vulnerability requiring remediation has been identified, it is logged, prioritized according to severity, and assigned an owner. The vulnerability management team tracks such issues and follows up frequently until they can verify that the issues have been remediated. Google also maintains relationships and interfaces with members of the security research community.
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: Focused on information gathered from network traffic, employee actions on systems and outside knowledge of vulnerabilities. Traffic is inspected at many points for suspicious behaviour. Analysis is performed using open-source and commercial tools for traffic capture and parsing, supported by a correlation system built on top of Google technology. Analysis is supplemented by examining system logs for unusual behaviour, such as attempted access of customer data. Security engineers place standing alerts on public data repositories to look for security incidents that might affect company infrastructure. They actively review inbound security reports and monitor public mailing lists, blog posts, and wikis.
• Incident management type: Supplier-defined controls
• Incident management approach: If an incident occurs, the security team logs and prioritises it according to severity. Events directly impacting customers are assigned the highest priority. This process specifies courses of action, procedures for notification, escalation, mitigation, and documentation. Google’s incident management program is structured around NIST guidance on handling incidents. Key staff are trained in forensics and handling evidence in preparation for an event, including the use of third-party and proprietary tools. Testing of incident response plans is performed for key areas, such as systems that store sensitive customer information. Tests consider a variety of scenarios, including insider threats and software vulnerabilities.

Secure development

• Approach to secure software development best practice: Supplier-defined process

Public sector networks

• Connection to public sector networks: No

Social Value

• Social Value:

  Social Value

  • Fighting climate change
  • Covid-19 recovery
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

  Fighting climate change

  Google recognises climate change as a serious threat and integrates environmental responsibility into its social values. Here's a breakdown of their approach:; ; Focus on Sustainability: Google strives for carbon neutrality across operations (including data centres) through renewable energy investments and operational efficiency.; ; Innovation for Solutions: They leverage their technological expertise to develop tools and resources that combat climate change. This might involve projects for renewable energy integration on power grids or using AI for climate modelling.; ; Transparency and Advocacy: Google publicly shares its environmental footprint and advocates for climate-conscious policies. They aim to raise awareness and encourage collaboration towards a sustainable future.; ; Employee Engagement: Google fosters a culture of environmental awareness among its workforce, encouraging eco-friendly practices and supporting employee participation in climate action initiatives.; ; By prioritising these values, Google seeks to be a leader in the fight against climate change, minimising its environmental impact and empowering others to do the same.

  Covid-19 recovery

  Google's social values around Covid-19 recovery focus on supporting individuals, communities, and businesses as they navigate the ongoing effects of the pandemic. Here's a breakdown of their key areas:; ; Supporting Vulnerable Populations: Google prioritises initiatives that aid those disproportionately impacted by Covid-19. This might involve programs for mental health support, remote learning access for underserved communities, or assisting businesses owned by marginalised groups.; ; Promoting Economic Recovery: They recognize the economic hardships caused by the pandemic. Google aims to create job opportunities and training programs, particularly for those who lost work due to Covid-19. Additionally, they might offer support to small businesses struggling to adapt to the post-pandemic landscape.; ; Facilitating Remote Work and Education: Google's tools and technologies can be instrumental in a Covid-safe world. They promote the use of their platforms for remote work and learning, ensuring education and business continuity even amidst social distancing measures.; ; Combating Misinformation: With the influx of online information surrounding Covid-19, Google strives to promote reliable sources and combat the spread of misinformation. This helps individuals make informed decisions about their health and safety.; ; Supporting Public Health Efforts: Google collaborates with public health organisations by providing data and technological resources to track the spread of the virus and develop effective recovery strategies.; ; By focusing on these areas, Google strives to be a responsible corporate citizen, aiding communities and individuals in building a more resilient and equitable post-Covid world.

  Tackling economic inequality

  Google tackles economic inequality through multifaceted social values focused on education, entrepreneurship, and workforce development. Here's how:; ; Digital Skills Training: Google recognizes the power of digital skills to unlock economic opportunities. Their initiatives like Google Grow and Digital Garage offer free training programs in areas like coding, data analysis, and digital marketing – especially targeting underserved populations. This equips people with skills in high-demand fields, opening doors to better-paying jobs.; ; Supporting Small Businesses: Google understands that small businesses are the backbone of the economy. It provides tools, training, and resources to help them establish an online presence, reach customers, and thrive in the digital marketplace. This helps level the playing field and reduce the gap experienced by smaller businesses compared to larger corporations.; ; Investing in Underserved Communities: Google directs significant resources towards initiatives that stimulate economic growth within disadvantaged communities. This includes funding for affordable housing, supporting minority-owned businesses, and expanding access to educational resources.; ; Promoting Inclusive Hiring Practices: Google actively works to foster diversity and inclusion within its own workforce and encourages similar practices throughout the tech industry. They champion fair hiring practices and provide resources to help companies reduce bias and create an environment where everyone has the opportunity to succeed.; ; Advocating for Policy Change: Google understands the role of public policy in addressing economic inequality. It advocates for policies that expand access to education, support workforce development, and promote fair wages for workers.; ; These efforts demonstrate Google's commitment to combating economic inequality and promoting a more inclusive economy where everyone has the opportunity to thrive.

  Equal opportunity

  Google places strong emphasis on equal opportunity within its social values framework. Here's how they approach it:; ; Diverse and Inclusive Workforce: Google strives to create a workforce that reflects the diversity of society. They actively recruit from underrepresented groups, have established internal support networks, and invest in programs to foster an inclusive workplace culture.; ; Bias Mitigation in Technology: Google is aware of the potential for bias within AI and other technologies. They invest in research and development initiatives aimed at building fairer algorithms, with a focus on preventing discrimination based on race, gender, or other protected characteristics.; ; Unconscious Bias Training: To combat subtle biases that can hinder equal opportunity, Google provides unconscious bias training to employees. This raises awareness of how biases can influence decisions and actions, even unintentionally.; ; Fair Pay and Benefits: Google conducts regular pay equity analyses to ensure fair compensation across all employee demographics. Additionally, they offer robust benefits that support working families and employees across all life stages.; ; Support for External Initiatives: Google partners with organisations focused on promoting equal opportunities in technology and other industries. This might involve supporting programs for underrepresented groups in STEM fields or working to eliminate barriers to career advancement.; ; Transparency: Google regularly publishes diversity and inclusion reports, sharing data on workforce demographics and progress made towards equality goals. This transparency demonstrates their commitment and holds them accountable for fostering a truly equitable environment.; ; Google's multi-faceted approach shows its understanding that equal opportunities are essential for both a fair society and a thriving business.

  Wellbeing

  Google incorporates employee wellbeing as a central pillar of its social values, recognizing that a healthy and supported workforce is essential for success. Here's how they approach it:; ; Work-Life Balance: Google encourages a flexible work culture with options for work-from-home and tailored schedules. This enables employees to maintain a healthy balance between their personal and professional lives.; ; Mental Health Support: Google provides comprehensive mental health resources, including counselling services, employee assistance programs, and training for managers on supporting mental wellbeing. They prioritise destigmatizing mental health concerns within the workplace.; ; Generous Benefits: Alongside competitive salaries, Google offers extensive benefits packages that focus on employee wellbeing. These include comprehensive health insurance, parental leave policies, on-site wellness facilities, and subsidies for healthy activities.; ; Workplace Culture of Support: Google actively works to foster a sense of community and belonging in the workplace. This includes encouraging open communication, celebrating achievements, and providing opportunities for peer support and mentorship.; ; Focus on Prevention: Google invests in training to promote stress management, mindfulness, and healthy coping mechanisms. This proactive approach helps employees build resilience and maintain wellbeing.; ; Data-Driven Feedback: Google values employee feedback and uses surveys and other tools to gauge employee wellbeing. This data helps them continuously fine-tune their programs and policies to better address employees' needs.; ; Google's commitment to wellbeing demonstrates understanding that prioritising employee health and happiness translates to a more engaged, productive, and innovative workforce.

Pricing

• Price: £16.80 a user a month
• Discount for educational organisations: No
• Free trial available: Yes
• Description of free trial: The Essentials Starter edition is available at no cost for teams of up to 25 users. The Essentials Starter edition is only available by registering online and is not subject to G Cloud terms and conditions. In addition, customers can engage with Levett Consultancy for more information.
• Link to free trial: https://levettconsultancy.co.uk/contact/

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at gcloud@levettconsultancy.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.