PeopleFluent Limited

PeopleFluent Succession

With formal position slates and flexible talent pools, PeopleFluent’s succession planning solution helps clients make data-driven talent calls to compete and win. Comprehensive talent profiles and leadership development options highlight the right path for internal mobility and growth of high-potential employees.

Features

  • Slating and Talent Pools
  • Talent Review and Calibration
  • Gap Analysis and Scenario Planning
  • Leadership Development
  • Reporting and Analytics

Benefits

  • Create and manage unlimited number of slates and talent pools
  • Configurable calibration grids to assist with talent calls
  • Created detailed employee talent profiles
  • Create multiple career paths for each candidate
  • Access dashboard views of key talent and workforce data
  • Create and track plans for targeted career development
  • Run gap analyses and create development plans or action items
  • Identify high potential employees and flight risks
  • Track promotion readiness using a configurable 9-box capability
  • Facilitate manager nomination of succession targets

Pricing

£7.70 to £38.50 a user

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at rfpteam@peoplefluent.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

1 9 0 5 8 8 1 6 0 8 4 6 7 4 8

Contact

PeopleFluent Limited Bryan Riehl
Telephone: +44 (0)20 7832 3440
Email: rfpteam@peoplefluent.com

Service scope

Software add-on or extension
Yes, but can also be used as a standalone service
What software services is the service an extension to
PeopleFluent Succession can be used alone or with other PeopleFluent products: LMS, learning experience platform, content authoring, learning analytics platform, compensation, recruitment and onboarding, performance, and talent marketplace.
Cloud deployment model
Private cloud
Service constraints
Maintenance and client support is covered in our terms and conditions.
System requirements
  • Microsoft Edge (latest stable release)
  • Microsoft Internet Explorer in accordance with Microsoft’s support policy
  • Mozilla Firefox (latest stable release)
  • Google Chrome (latest stable release)
  • Safari in accordance with Apple’s support policy

User support

Email or online ticketing support
Email or online ticketing
Support response times
We provide 24x7 emergency hotlines with prompt response times to handle Severity 1 issues (when the application is not accessible). 24/7 support is provided via our online Customer Community.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
No
Support levels
Subject to Contractual requirements.

Standard support features include:

Dedicated account manager who acts as a main point of contact to manage the relationship between your organisation and PeopleFluent.

Clear, severity-based prioritisation that enables objective conversations about which needs should be handled first.

24x7 emergency hotlines with prompt response times to handle Severity 1 issues (when the application is not accessible).

Global support team to shorten initial response times for major issues.

Issue management via web-based support channels. Report your issues and questions through our case management system, Zendesk, which is monitored 24/5 during published support hours.

Inbound phone support during published support hours.

Client administrators are responsible for providing first line support and should receive and address all initial support requests, escalating issues to PeopleFluent as needed through the support channels noted above.
Support available to third parties
No

Onboarding and offboarding

Getting started
Client training is available both during implementation and after go live. Our team will consult with you during implementation to determine your specific training needs.
Service documentation
Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction
Clients retain full ownership of their data and can extract / delete their data via the application as often as desired. The company also offers optional professional services to perform bulk data deletion jobs.

Terms for exit are defined during the service agreement negotiation phase. Copies of online databases and file stores are securely deleted, with an optional letter of attestation once complete. Our standard disposition process is completed within 30 days of service termination. Encrypted tape backups (i.e. off-line data) are destroyed or securely erased and reused upon their 13-month expiration.
End-of-contract process
Terms for exit are defined during the service agreement negotiation phase. Copies of online databases and file stores are securely deleted, with an optional letter of attestation once complete. Our standard disposition process is completed within 30 days of service termination. Encrypted tape backups (i.e. off-line data) are destroyed or securely erased and reused upon their 13-month expiration. Clients retain full ownership of their data and can delete their data via the application as often as desired. The company also offers optional professional services to perform bulk data deletion jobs during the service term. There is no additional charge for end of contract data deletion.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
Many of the talent management features can be accessed on smartphones, tablets, and other mobile devices.
Service interface
Yes
User support accessibility
WCAG 2.1 A
Description of service interface
PeopleFluent's suite of talent-focused solutions can be deployed in a highly contextual and modular fashion. Extensive configuration and security permissions can be leveraged to ensure that the right users see the right data in the right context.
Accessibility standards
WCAG 2.1 A
Accessibility testing
We always strive to meet or exceed WCAG 2.0 AA standards. To ensure this, we test all visual design and color choices to ensure proper contrast for readability, as well as ensuring text alternatives are available to non-textual elements. With regards to more of a content and structural sense, we provide all the proper HTML attributes for accessibility devices, and enforce a correct hierarchical DOM structure.
API
No
Customisation available
Yes
Description of customisation
Our SaaS solutions are highly configurable to those given administrator permissions, which eliminates the need for costly, time-consuming software customisation. The most common configurations consist of adding new fields and modifying the layout design within our recruitment portals. Some common customisations are:
* System branding (e.g. colours, logo, font, etc.) can be configured and modified to reflect your desired look and feel.
* The solution’s nomenclature (e.g. field labels, instructional text, etc.) can be configured to match your preferred terminology. All pre-programmed terminology is consistent.
* Dashboards are configurable for groups of employees and/or down to the individual user.
* Report visibility, as well as detailed data column inclusion/exclusion and ordering, filtering, and sorting rules are configurable.

Scaling

Independence of resources
PeopleFluent leverages best practices and industry standard technologies to build a highly available, reliable, and scalable technology infrastructure to ensure continuous availability of all customer facing sites and services hosted within our datacenters.

Analytics

Service usage metrics
Yes
Metrics types
Our solution provides industry leading built in reporting and analytic capabilities that supports both holistic and granular reporting for a comprehensive view of any aspect of talent acquisition. You can generate your own ad hoc drill-down reports and dashboards, easily run queries, manipulate data once the report has been generated, customise reports internally without outside programming services, and quickly communicate pertinent information while protecting the security and confidentiality of the data.
Reporting types
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
None

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations
No
Datacentre security standards
Managed by a third party
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with SSAE-16 / ISAE 3402
  • Encryption of all physical media
Data sanitisation process
Yes
Data sanitisation type
Explicit overwriting of storage before reallocation
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Batch file export/import jobs may be configured via SFTP connections.
Data export formats
  • CSV
  • Other
Other data export formats
  • Excel
  • PDF
  • PPT
Data import formats
CSV

Data-in-transit protection

Data protection between buyer and supplier networks
  • TLS (version 1.2 or above)
  • Other
Other protection between networks
Batch file transfers are secured utilizing SFTP (FTP over SSH) connections. Optional PGP encryption of client data loads is available.
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

Guaranteed availability
PeopleFluent provides an SLA for all clients that guarantees initial response and resolution times. Our availability commitment is 99.5% of each month.
Approach to resilience
PeopleFluent Succession is delivered through hosting infrastructure that is committed to the highest level of resilience and redundancy. Details of our backup and disaster recovery plans are available upon request.
Outage reporting
For certain unplanned outages, PeopleFluent provides email notification to system administrators of record. When appropriate, we also notify users of unplanned outages via a splash screen and our online Customer Community Portal.

Identity and authentication

User authentication needed
Yes
User authentication
  • 2-factor authentication
  • Username or password
  • Other
Other user authentication
Native login authenticates by unique username and password. Alternatively, the solution supports SAML 2.0 token authentication for SSO / MFA via client systems.
Access restrictions in management interfaces and support channels
PeopleFluent leverages MFA and/or other forms of strong authentication for all sensitive system access. Secure SSL VPN / Two-Factor Authentication is required for remote connectivity. The application platform is Windows based, and administrative access is managed by AD security group memberships applied to the individual user accounts of designated hosting personnel. Authentication is controlled by AD credentials, group policies, ACLs and firewall rules.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • 2-factor authentication
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users receive audit information on a regular basis
How long user audit data is stored for
User-defined
Access to supplier activity audit information
You control when users can access audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
A-Lign
ISO/IEC 27001 accreditation date
In progress
What the ISO/IEC 27001 doesn’t cover
N/A
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Cyber essentials
No
Cyber essentials plus
No
Other security certifications
Yes
Any other security certifications
  • US and Swiss Privacy Shield certified
  • SSAE-18 SOC 2 audited

Security governance

Named board-level person responsible for service security
No
Security governance certified
Yes
Security governance standards
  • ISO/IEC 27001
  • Other
Other security governance standards
PeopleFluent is EU and Swiss Privacy Shield certified, and our solutions are SSAE-18 / ISAE-3402 SOC 1 and SOC 2 audited each year.
Information security policies and processes
PeopleFluent has a formal Information Security Management System (ISMS), comprised of its security infrastructure, policies, and procedures. The ISMS is derived from industry data security and privacy best practices such as OWASP, ISO-27001, NIST, and SANS guidelines and is designed to maintain the confidentiality, integrity, and availability of data that is processed and stored within the organisation’s systems.

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
Changes to production are subject to formal change control process and approval by Production Change Board. Change Management is audited as part of the annual SSAE-18 SOC 2 audits.
Vulnerability management type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach
PeopleFluent has formalised processes for application and infrastructure-level vulnerability testing and remediation. We follow industry sources for vulnerability announcements, and we utilise vulnerability scanning and centralised patch management solutions to register and enforce deployment of authorised patches.
Protective monitoring type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach
Extensive logging and monitoring processes and tooling provide alerting on anomalous activity. We maintain an on-call rotation among our systems and operations engineers who have responsibility over infrastructure and applications respectively. The on-call engineer receives notifications from our monitoring systems and will act upon any Severity 1 or Severity 2 outage immediately.
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
PeopleFluent's security incident response process defines the stages of the incident life cycle (including identification, assessment, response, and recover); ensures appropriate engagement of cross-functional stakeholders, executive management, and specialised external resources; ensures that PeopleFluent fulfils all legal, regulatory, and contractual notification requirements.

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
No

Social Value

Fighting climate change

Fighting climate change

PeopleFluent is committed to reducing the direct environmental impacts of our operations. We conduct our own activities and operations to reflect best environmental practice. Our parent company, LTG, is EcoVadis certified, which covers Environment, Labor & Human Rights, Ethics, and Sustainable Procurement.

We have introduced numerous initiatives to restrict our negative impact on the environment and carbon footprint wherever possible. Our commitments include:

- Minimising the generation of waste, resources consumption and preventing pollution as much as possible
- Optimally using resources and re-using materials wherever possible
- Actively promote recycling both internally and among customers and suppliers
- Promote environmental awareness among all our staff and encourage their involvement and suggestions

The nature of LTG’s activities is based on an office environment and in the UK we place particular emphasis on recycling to reduce single-use plastics. In 2020, our Brighton office alone recycled 1330kg of materials; a total of 1,912kg of CO2 saved. As our products are digital, the environmental footprint for our supply chain for our products is minimal.

In addition, LTG has recently streamlined its energy and carbon reporting and policies, including developing a method for tracking our carbon footprint.
Covid-19 recovery

Covid-19 recovery

Across the Learning Technologies Group (LTG) we have supported a number of stakeholder groups handle and recover from the impact of COVID-19, as detailed below:

LEO: Helping clients digitise learning
At the start of the COVID-19 pandemic organisations immediately recognised that they would need to rapidly switch from face-to-face training delivery to virtual and digital delivery wherever possible. LEO provided resources, including free to download eBooks, and conducted expert-led webinars to enable organisations to adapt to this change and continue to deliver impactful interventions digitally - meaning their employees could stay connected with their peers and remain up to date with training in the flow of work, all from their homes.

LEO & Instilled: Rapid deployment of Learning Experience Platform (LXP)
In March 2020, we were approached by Resuscitation Council UK (RCUK) to help them to provide critical e-learning resources that will be used in the fight against COVID-19. In just four days we delivered content to 150k learners re-entering the workforce to respond to COVID. A six-month licence for the LXP was provided to RCUK free of charge. The content was built using the Gomo authoring tool and adapted from existing RCUK Resuscitation course material. Tweaks were made as appropriate, to make the content relevant to returning professional clinicians and COVID-19 specifically.

Bridge: An LMS to aid with the rapid training of NHS nurses.
Our client within the NHS had been heavily focused on helping recently qualified doctors become fast tracked in their training in order to more quickly join the fight against COVID-19 at UK hospitals. They needed to supplement the face-to-face training of doctors and specialists with easy-to-use online learning. The client has used the Bridge LMS to create COVID-19 related training for doctors, specialists, and other healthcare workers fighting the pandemic on the front lines.
Tackling economic inequality

Tackling economic inequality

PeopleFluent, as part of LTG, has always supported internships and apprenticeships. We have people in senior roles who came to work with us through these schemes. We have adopted the new apprenticeship scheme and have already used it to hire an IT apprentice for one of our London offices.

We always choose interns who are local to the area and with specific interests that we can nurture and they can contribute. For example, we recently had an intern in our Sheffield office for the summer shadowing our Quality, Health & Safety and Environmental Manager. She had an interest in Wellness and we have captured her feedback in relation to integrating aspects of her contribution into one of our Health and Safety policies.
Equal opportunity

Equal opportunity

LTG is committed to creating a culture that embraces and celebrates people’s differences.
We believe that organisations should embrace their workforces as they are, and we continually review how we ourselves can best promote and advance a culture in which all our staff feel comfortable being themselves in the workplace.

We are proud of what we have achieved to promote equality, diversity and inclusion and employee wellness across LTG. Recent initiatives include the launch of our employee wellness programme, D&I survey, and employee resource groups (ERGs) which allow employees to voice concerns, solve problems and feed into our diversity and inclusion strategy.

We continuously update our policies to reflect our employee’s needs, any organisational changes and the needs of our clients.

Recruitment:
At LTG, all hiring, performance management, and promotions are determined solely based upon the merit of the individual’s application and/or performance. All hiring managers are fully briefed on LTG’s approach to equal opportunities and diversity. At a practical level this means all staff should be treated, and treat others, with dignity and respect and that a zero-tolerance approach is taken to inappropriate behaviours, marginalising, stereotyping, etc. in any shape or form. This includes when conducting interviews and hiring subcontractors/choosing suppliers.
Wellbeing

Wellbeing

An important part of our Corporate Social Responsibility (CSR) strategy is taking care of our people. This includes the following:

Employee wellness programme - the programme is called Let's Talk and focuses on a number of areas: Mental health; Physical health; Health and safety; Personal development; Social connections, and Social contributions.

Diversity and inclusion - we believe that the diversity of our workforce is a key point of strength, making the group a more vibrant and dynamic place to work. We continually review how we can best promote and advance a culture in which all staff feel comfortable being themselves in the workplace.

Communication and staff surveys - we communicate with our staff on a regular basis keeping them informed of business activities, changes in practices and procedures, and business performance. In response to the COVID-19 pandemic we increased our communications through regular pulse surveys, holding the senior management team accountable to provide action on any issues that arise.

Employee Assistance Programmes - in the US and UK we provide staff with support in a range of areas, including well-being support, financial advice and legal advice
Professional development - we have in place a talent management system - ‘Aspire’ - for career development, goal setting and progression at LTG.

Pricing

Price
£7.70 to £38.50 a user
Discount for educational organisations
No
Free trial available
No

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at rfpteam@peoplefluent.com. Tell them what format you need. It will help if you say what assistive technology you use.