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QUADRIS LIMITED

Microsoft 365 Modern Workplace Services

With Microsoft Modern Workplace solutions, your customers can improve employee productivity and satisfaction, and create more seamless communication and collaboration across locations and platforms while maintaining the security and integrity of systems and data.

Features

  • Microsoft 365 Suite of Products

Benefits

  • Increased agility for your information workforce

Pricing

  • Education pricing available
  • Free trial available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at tenders@quadris.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 15

Service ID

2 0 0 1 1 8 9 1 9 2 5 6 4 0 9

Contact

QUADRIS LIMITED Mark Charity
Telephone: 01615374980
Email: tenders@quadris.com

About your service

Service categories

Applications

Collaborative

  • Email
  • Enterprise community
  • Team collaboration

Conferencing and virtual event

  • Web Conferencing Applications
  • Virtual Event Applications
Multi cloud support
No

Service scope

Software add-on or extension
No
Cloud deployment model
Public cloud
Service constraints
Microsoft details its 365 service descriptions here: Service descriptions for Microsoft 365 and Office 365 products are set out at https://technet.microsoft.com/en-us/library/office-365-service-descriptions.aspx This should be used as the reference for possible constraints of the service. Quadris will also help Buyers with any questions they have prior to any call-off contract being agreed.
System requirements
  • See https://support.microsoft.com/en-us/topic/microsoft-365-and-office-resources
  • Most modern web browsers but reference above

User support

Email or online ticketing support
Yes, at extra cost
Support response times
08:00 - 18:00 Weekdays excluding Bank Holidays and 24x7 options. 30 minute to 4 hour response dependent on priority call, Priority 1 - (30 mins), Priority 2 - (1 hour), Priority 3 - (4 hours).
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
WCAG 2.2 AA
Phone support
Yes
Phone support availability
24 hours, 7 days a week
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
Our support services for Microsoft 365 are explained under our Lot 3 listing.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
We offer customised onboarding services that are scoped to meet the specific needs of the Buyer and in relation to the scope of the features in Microsoft 365 being purchased. Following a needs analysis we provide a specification of the work as per the terms of the G Cloud 15 Framework. Onboarding projects may include training (onsite, online), train the trainer sessions and documentation.
Service documentation
Yes
Documentation formats
  • HTML
  • ODF
  • PDF
  • Other
Other documentation formats
Microsoft formats if required by the Buyer
End-of-contract data extraction
Users can extract their data from Microsoft 365 using built-in export, migration, and API tools provided by Microsoft:

End users can download their own data directly, such as emails (via Outlook export to PST), files from OneDrive and SharePoint (download or sync), and Teams chat files (stored in Exchange and SharePoint).

Administrators can perform full tenant data exports using the Microsoft 365 Admin Center, eDiscovery (Standard/Premium), and Content Search, exporting data to standard formats (e.g. PST, ZIP).

Data can also be extracted programmatically using the Microsoft Graph API for supported workloads.

Microsoft supports third-party migration tools to move data to alternative platforms.
End-of-contract process
The end of contract activities vary depending on the needs of the Buyer. This may include handing over the tenant management to another Microsoft partner. It can also include assistance with closing down the service should this be necessary. There maybe no additional cost but this depends on the extent of work needed by the Buyer which relates directly to what their end of contract requirements are. Any additional costs are clearly defined through our requirements analysis process.
Documentation accessibility standard
WCAG 2.2 AA

Using the service

Web browser interface
Yes
Supported browsers
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
Application to install
Yes
Compatible operating systems
  • Android
  • IOS
  • MacOS
  • Windows
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
Mobile specific applications within the product portfolio have different features as set out in the Microsoft service descriptions
Service interface
Yes
User support accessibility
WCAG 2.2 AA
Description of service interface
Microsoft 365 is accessed through familiar desktop apps, web browsers, and mobile apps. Users sign in once with their work account to access email, files, meetings, chat, and collaboration tools (e.g. Outlook, Teams, OneDrive, SharePoint). The interface is consistent across devices, with cloud-stored content and real-time collaboration.
Administrators manage the service via web-based portals such as the Microsoft 365 Admin Center, Entra ID, and Intune. These interfaces provide centralised control of users, licences, security, devices, compliance, and service health.
Accessibility standards
WCAG 2.2 AA
Accessibility testing
Microsoft carries out automated, manual, and user-based assistive technology testing across Microsoft 365 interfaces. This includes:

Automated accessibility testing using internal tools and industry-standard scanners to detect WCAG issues early in development.

Manual testing against WCAG 2.1 AA success criteria, including keyboard-only navigation and focus management.

Assistive technology testing with screen readers (e.g. Narrator, JAWS, NVDA, VoiceOver), speech recognition, magnifiers, and switch devices.

User testing with people with disabilities to validate real-world usability.

Results feed into Microsoft’s Accessibility Conformance Reports (VPATs).
API
Yes
What users can and can't do using the API
Microsoft 365 offers an API service called the Microsoft Graph API, which is the primary programmable interface for accessing and interacting with Microsoft 365 and related services.

What it can do:
Provides a unified REST API endpoint (https://graph.microsoft.com) to access data and services across Microsoft 365, Entra ID (Azure AD), Teams, Outlook, SharePoint, OneDrive, Planner, and more.
Lets applications read and write user data such as mail, calendar events, files, user profiles, groups, and Teams resources.
Supports automation, reporting, and integration (e.g., create users, provision Teams, generate usage analytics).
Enables event notifications/webhooks, SDKs, and tools like Graph Explorer to explore and test APIs.

What it can’t do:
It cannot bypass permissions/security boundaries — apps need appropriate OAuth 2.0 authentication and admin consent.
Not all Microsoft 365 features are exposed; some APIs are in beta only and not for production.
Certain advanced and metered APIs may require Azure subscriptions or have additional limits.
Further Resources:
Microsoft Graph overview & docs – https://learn.microsoft.com/en-us/graph/overview
Developer portal + tools (Graph Explorer, SDKs) – https://developer.microsoft.com/en-us/graph
API reference (v1.0 & beta) – https://learn.microsoft.com/en-us/graph/api/overview?view=graph-rest-1.0
API documentation
Yes
API documentation formats
HTML
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
Various licence options exist for different scopes of features. Some products can be heavily customised such as Sharepoint while others have more limited customisation.
More details are available here: https://learn.microsoft.com/en-us/office365/servicedescriptions/office-365-service-descriptions-technet-library

Scaling

Independence of resources
Microsoft ensures users are not adversely affected by other tenants’ demand through a multi-tenant cloud architecture with strong isolation and capacity management. Microsoft 365 services use logical tenant isolation, resource quotas, and service-level throttling to prevent excessive usage by one tenant impacting others. The platform is built on Microsoft’s globally distributed cloud infrastructure, which dynamically scales capacity to meet demand. Continuous monitoring, load balancing, and automated failover are used to maintain performance. Microsoft also publishes service health and commits to availability targets through financially backed service level agreements (SLAs).

Analytics

Service usage metrics
Yes
Metrics types
Microsoft 365 provides service usage and adoption metrics primarily through the Microsoft 365 Admin Center and Reports dashboards:
User activity metrics: active users per service (Exchange, SharePoint, OneDrive, Teams), email sent/received, meetings attended, chat, call usage.
Storage metrics: mailbox sizes, OneDrive and SharePoint storage consumption and growth trends.
Collaboration metrics: file sharing activity, Teams channel usage, meetings, calls, messaging volumes.
Application usage: by platform (desktop, web, mobile).
Security and compliance metrics: sign-in activity, risky sign-ins, device compliance, and audit log summaries.

Reports can be viewed graphically, exported as CSV, or accessed via Microsoft Graph for integration with external reporting tools.
Reporting types
Real-time dashboards
Resource tagging
No
FOCUS resource tagging
No

Resellers

Supplier type
Reseller providing extra support
Organisation whose services are being resold
Microsoft

Staff security

Staff security clearance
Conforms to BS7858:2019
Government security clearance
Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations
Yes
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 4.0)
Penetration testing frequency
At least every 6 months
Penetration testing approach
In-house
Protecting data at rest
  • Physical access control, complying with CSA CCM v4.0
  • Physical access control, complying with SSAE-18 / ISAE 3402
  • Encryption of all physical media
Data sanitisation process
Yes
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001
Data sanitisation type
  • Deleted data can’t be directly accessed / Cryptographic Erasure
  • Physical Destruction / Hardware containing data is completely destroyed

Data importing and exporting

Data export approach
Users can download their own data directly, such as emails (via Outlook export to PST), files from OneDrive and SharePoint (download or sync), and Teams chat files (stored in Exchange and SharePoint).
Data export formats
  • CSV
  • Other
Other data export formats
  • ST via Outlook or eDiscovery exports
  • Original file formats e.g. DOCX, XLSX, PPTX, PDF
  • ZIP archives for bulk downloads
  • Teams Chat and channel messages exported as HTML or CSV
  • User and directory data: CSV or JSON
  • Audit and activity logs: CSV or JSON
Data import formats
  • CSV
  • ODF
  • Other
Other data import formats
  • Office Open XML – open standard
  • PDF, TXT, RTF, HTML
  • EML, ICS, VCF
  • XML, JSON
  • MP4, MP3, WAV, PNG, JPEG

Data-in-transit protection

Data protection between buyer and supplier networks
  • Private network or public sector network
  • TLS (version 1.2 or above)
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

Guaranteed availability
Microsoft guarantees availability for Microsoft 365 through financially backed Service Level Agreements (SLAs). Most core services, including Exchange Online, SharePoint Online, OneDrive, and Microsoft Teams, have an SLA of 99.9% uptime per monthly billing cycle. Availability is measured across Microsoft’s globally distributed, redundant data centres. If availability falls below the SLA, customers are eligible for service credits. Microsoft publishes real-time and historical availability information via the Service Health Dashboard and continuously monitors services to maintain resilience and rapid recovery.
Approach to resilience
Microsoft 365 is engineered for resilience through a cloud-native, globally distributed architecture operated at hyperscale. Core services such as Exchange Online, SharePoint Online, OneDrive, and Microsoft Teams are deployed across multiple Microsoft data centres with no single point of failure. Each service uses redundant compute, storage, and networking layers, and customer data is continuously replicated to protect against hardware, software, or facility failures.

The platform uses active monitoring and automated remediation to detect faults in real time. Traffic is managed through intelligent load balancing that can reroute users away from degraded components or regions. For major incidents, automated and manual failover procedures are in place, supported by clearly defined incident management and escalation processes.

Microsoft regularly performs resilience testing, including fault injection and disaster recovery exercises, to validate recovery objectives. Backup and restore capabilities, service throttling, and capacity management further protect availability during periods of high demand. These measures are supported by financially backed SLAs and transparent service health reporting.
Outage reporting
Microsoft 365 reports outages and service issues through multiple channels to ensure timely visibility and transparency. The primary mechanism is the Service Health Dashboard in the Microsoft 365 Admin Center, which provides real-time information on incidents, advisories, and planned maintenance. Each entry includes affected services, geographic scope, user impact, start time, mitigation actions, and estimated resolution times, with regular updates throughout the incident lifecycle.

In addition to the dashboard, administrators can enable email notifications so designated contacts automatically receive alerts when service incidents or advisories are created or updated. For major or widespread issues, Microsoft may also communicate through the Message Center.

Microsoft 365 also offers programmatic access to outage information via the Microsoft Graph Service Health API, allowing organisations to integrate service health data into external monitoring, IT service management, or incident response systems. After resolution, Microsoft provides post-incident reports summarising root cause, remediation, and preventative actions. Historical service health data remains available for audit and service assurance purposes.

Identity and authentication

User authentication needed
Yes
User authentication
  • Multi-Factor Authentication (MFA)
  • Public key authentication (including by TLS client certificate)
  • Username or password
Access restrictions in management interfaces and support channels
Access to Microsoft 365 management interfaces and support channels is restricted using role-based access control (RBAC) in Microsoft Entra ID. Administrative access is granted through predefined or custom roles following the principle of least privilege. Conditional Access policies enforce controls such as multi-factor authentication, trusted locations, and compliant devices. Privileged Identity Management (PIM) can be used to provide time-limited, just-in-time administrative access. Access to Microsoft support is restricted to authorised administrators via the Microsoft 365 Admin Center, with all actions logged for audit and compliance purposes.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • Multi-Factor Authentication (MFA)
  • Public key authentication (including by TLS client certificate)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
User-defined
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
User-defined
How long system logs are stored for
User-defined

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
  • ISO/IEC 27001
  • Other
Other security governance standards
ISO/IEC 27017 (cloud security), and ISO/IEC 27018 (protection of personal data in the cloud). Microsoft also meets SOC 1, SOC 2, and SOC 3 reporting standards and aligns with NIST SP 800-53 controls, including FedRAMP for applicable services.
Information security policies and processes
Microsoft follows a comprehensive set of information security policies and processes aligned to recognised best practice and governed by a formal Information Security Management System (ISMS) certified to ISO/IEC 27001. Policies cover access control, cryptography, incident and vulnerability management, change management, supplier security, and business continuity.

Security is embedded through Microsoft’s Secure Development Lifecycle (SDL), requiring threat modelling, code reviews, and security testing. Continuous monitoring and defined incident response processes support ongoing protection.

Security governance follows a clear reporting structure, with accountability from service teams through central security functions to senior leadership. Key risks, incidents, and compliance outcomes are reported to executive-level security and risk committees, ensuring oversight, escalation, and continual improvement. Independent audits and assurance reports are published via the Microsoft Service Trust Portal.
Software Security Code of Practice
Yes

Operational security

Configuration and change management standard
Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
Configuration and change management approach
Microsoft follows formal configuration and change management processes aligned with recognised standards, including ISO/IEC 27001 and SSAE-18 / ISAE 3402 (SOC). Changes follow a controlled lifecycle covering risk assessment, security review, testing, approval, and deployment. Updates are rolled out in phased or ring-based releases to reduce risk. Secure configuration baselines are defined, monitored, and enforced. All changes are logged, auditable, and subject to post-implementation review. Planned service changes and updates are communicated to customers through the Microsoft 365 Message Center.
Vulnerability management type
Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
Vulnerability management approach
Microsoft operates a mature, continuous vulnerability management process aligned with recognised security standards. Vulnerabilities are identified through automated scanning, secure development practices, threat intelligence, penetration testing, and external security research, including responsible disclosure via Microsoft’s bug bounty programmes.

Identified vulnerabilities are risk-assessed, prioritised based on severity and potential impact, and tracked through remediation workflows. Fixes are developed, tested, and deployed using controlled change management processes. Critical vulnerabilities are addressed urgently, with mitigation applied where immediate remediation is not possible.

The process is continuously monitored, independently audited under standards such as ISO/IEC 27001 and SOC, and regularly reviewed to improve effectiveness.
Protective monitoring type
Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
Protective monitoring approach
Microsoft operates continuous, standards-aligned protective monitoring across Microsoft 365. Potential compromises are identified using automated analysis of security telemetry from identity, applications, and infrastructure, including anomalous behaviour and threat intelligence signals. When risks are detected, incidents are triaged by security operations teams, with automated containment actions and analyst-led investigation, remediation, and recovery. Monitoring and response operate 24×7, with near real-time detection for high-severity threats and immediate escalation through defined incident management processes until resolution.
Incident management type
Complies with a recognised standard, for example, CSA CCM v4.0 or ISO/IEC 27035:2011 or SSAE-18 / ISAE 3402
Incident management approach
Microsoft operates formal, pre-defined incident management processes for Microsoft 365, aligned to recognised security standards. Common events such as service outages, security incidents, and performance degradation follow documented runbooks and escalation paths. Users and administrators report incidents through the Microsoft 365 Admin Center, Microsoft support channels, or automated monitoring alerts. Incidents are triaged, investigated, and resolved by dedicated operations teams. Microsoft provides incident updates and final reports through the Service Health Dashboard, support cases, and post-incident communications, ensuring transparency and accountability.
Post-quantum cryptography secure
No

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v4.0)

Public sector networks

Connection to public sector networks
No

Pricing

Discount for educational organisations
Yes
Free trial available
Yes
Description of free trial
1 month free trial with full functionality

Discount percentage by annual call-off contract value (excluding VAT)

Less than £250,000
0%
Between £250,000 and £500,000
0%
Between £500,001 and £1,000,000
0%
Between £1,000,001 and £2,500,000
0%
Between £2,500,001 and £5,000,000
0%
Over £5,000,001
0%

Non-mandatory Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
Alcumus ISOQAR
ISO/IEC 27001 accreditation date
Monday 23 December 2024
What the ISO/IEC 27001 doesn’t cover
Nothing
ISO 28000:2022 certification
No
ISO 9001 certification
Yes
Who accredited the ISO 9001 certification
Alcumus ISOQAR
ISO 9001 accreditation date
Sunday 1 March 2026
What the ISO 9001 doesn’t cover
Nothing
Quality management systems (QMS)
Yes
CSA STAR certification
No
PCI certification
Yes
Who accredited the PCI DSS certification
Self Certified
PCI DSS accreditation date
Thursday 31 July 2025
What the PCI DSS doesn’t cover
Nothing that is relevant to payment card data
Cyber essentials
Yes
Please provide your Cyber Essentials Certificate Number
Efd9a36b-8242-4072-80f4-b85478753275
Cyber essentials plus
Yes
Please provide your Cyber Essentials Plus Certificate Number
489a45a4-c84f-467c-84ec-17823af0d137
Other security certifications
No

Social value

Section B - Commitment for Future: Delivery
  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority

    • New or retained jobs on the contract workforce in the relevant area that meet the criteria set out in MAC 1b, 1c and 1d
    • Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
    • Monitoring of employee engagement rates (by protected characteristic) and, where necessary, the development of actions to ensure all voices are heard across the diversity of the workforce
    • Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
    • Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
    • Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
    • Entitlement to sick pay for the contract workforce, with provision in place for any staff who do not meet the earnings threshold for statutory sick pay, payment of sick pay from day one of absence and payment of staff on the contract workforce who are off sick a replacement income of 100% of their usual earnings for as long as possible
    • Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
    • Understanding of the modern slavery risks and issues affecting the market, industry, sector or country (of origin or of source) relevant to the contract, and the workforce in the supplier’s own organisation and those of its key subcontractors
  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.

    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Activities to support relevant sector related skills growth and sustainability in the contract workforce. Illustrative examples: careers talks, curriculum support, literacy support, safety talks and volunteering
  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises

    • Structuring of the supply chain selection process to ensure fairness (e.g. anti-corruption) and encourages participation by a diverse range of businesses, including with regard to new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutual
    • Plans for positive actions with community groups.
    • Collaborating with anchor institutions and community groups to make facilities available for education, training or community events
  • Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero

    Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.

    • Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 6: Employment and training: For those who face barriers to employment

    • Understanding of employment and skills issues, and of the skills and employment shortages of high growth sectors relating to the contract
    • Inclusive and accessible recruitment practices, and retention-focused activities, including those provided in the Guide for line managers on recruiting, managing and developing people with a disability or health condition
    • Working conditions which promote an inclusive working environment and promote retention and progression
    • Inclusive and accessible development practices, including guidance for line managers on recruiting, managing and developing people with a disability or health condition
  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.

    • Understanding of the issues affecting the development of new skills by target cohort
    • Creation of outreach activities to create a pipeline of employees for the future contract delivery
  • Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.

    Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.

    • Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce
    • Inclusive and accessible recruitment practices, development practices and retention policies that support-focused activities including those provided in the Guide for line managers on recruiting, managing and developing which support people with a disability or health condition
    • Actions to invest in the physical and mental health and wellbeing of the contract workforce

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at tenders@quadris.com. Tell them what format you need. It will help if you say what assistive technology you use.