Infosys Limited

Accounts Payable on Cloud (APOC)

Infosys Accounts Payable on Cloud (APOC), is a cloud-based SaaS (Software as a Service) Platform that hyper automates the Invoice-to-Pay process leveraging Intelligent automation and AI/ML and ensures time-to-value coupled with enhanced stakeholders experience.

Features

• Multi-channel receipt of invoices - Email/Mailroom/e-Invoice portals
• Auto/manual allocation of incoming invoices to AP processors
• OCR driven data capture & enrichment
• 2/3 way match for PO invoices show variances (price/qty)
• Duplicate invoice check
• Authentication via SSO, Enterprise Single Sign On or Form based
• Multi-level approval routing in case of Non PO invoices
• Mobile app enabled
• Real time reporting
• Integration with Client ERP /Middle-ware/End systems

Benefits

• Process harmonisation & transformation
• Enables Invoice Process to become Client IT landscape agnostic
• Enhances process efficiency and eliminates rework
• AI/ML assist automatically suggests coding combination for Non PO invoice
• Reduces processing of duplicate invoices
• End to end integration with upstream and downstream systems
• Significant reduction in manual data entry of invoice header/lines
• Automated reminders/escalations ensure users take timely action
• Email and Mobile approval options to view and approve/reject invoices

£185 to £1,105 a unit

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at ukps@infosys.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

222299882174329

Contact

Peter Gill
+44 7391393866
ukps@infosys.com

Service scope

• Software add-on or extension: No
• Cloud deployment model: Hybrid cloud
• Service constraints: APOC is a SaaS platform with support is provided over email and from Infosys India delivery location. ; ; Platform upgrades and maintenance are planned and schedules are published in advancex.
• System requirements:
  • Windows server 2016
  • MS SQL 2017 with SSISMicrosoft IIS 8
  • TomCAT Apache 9.0.17
  • SPARK, Mlib
  • Python 3.7
  • Anaconda 9
  • I - Flow (Infosys in-house workflow engine)
  • Microsoft .NET 4.5
  • Dokustart OCR
  • Microsoft BI / Tableau

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: APOC application support is via Email and from India delivery location. Based on email a ticket it created and detaisl shared with users for tracking. ; While the standard approach is Mon- Fri , 8 X 5 shared support services, dedicated support presonnel can be provisioned at extra cost. ; The work hours and support personnel is aligned to Client work hours and business calendar.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: None or don’t know
• Phone support: No
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: There are 2 support levels - L1 and L2. Costing is provided for these two levels. ; ; Technical account manager is provided
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Infosys aligns Domain Consultant(s) to review as-is process state and define to-be state. ; ; Process blueprinting workshops are held with Client Business & IT functions to cover both, Business Process as well as IT specific requirements and Requirements vetted by Client's Business & IT functions.; APOC is configured based on the fitment ; detailed integration testing , followed by Onsite User Training are provided to key users; User Acceptance Testing is done to cover all real-life representative scenarios; post sign off, process go-live happens on APOC platform.; ; User Documentation / FAQs are provided to the relevant teams; ; Trainings can be facilitated based on client preference, it can be both onsite or online training. Both train the trainer and train the class models adopted. End user product documentation shared with client users as part of the training.
• Service documentation: Yes
• Documentation formats: PDF
• End-of-contract data extraction: As a standard practice, upon closure of Contract, all the meta-data and associated documents, files, are exported to a respository shared by Client. This can be SFTP / Storage Account etc.,
• End-of-contract process: Upon closure of Contract;; ; 1. User are deactivated and access is revoked. ; ; 2. All the meta data along with documents / files are exported to a location such as SFTP / Storage Account etc.., from where the Client can import the same into their long term document repository system(s); ; 3 All the clients data will be purged/removed from the system. ; ; From a price standpoint above is included. However, for data Migration if any specific format of archival is needed, cost will be discussed and aligned with client.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: APOC has a responsive UI and accessed over mobile devices.
• Service interface: No
• User support accessibility: None or don’t know
• API: Yes
• What users can and can't do using the API: API services can be set up and associated documentation can be provided on need basis.
• API documentation: Yes
• API documentation formats: PDF
• API sandbox or test environment: No
• Customisation available: Yes
• Description of customisation: The BPaaS version of APOC can be customized to accommodate minor business process nuances.; ; Custom requirements are captured during the process blueprinting phase and is customized by Infosys' APOC platform implementation team.; ; Subsequent customizations can be raised via a Change Request management process; ; The SaaS version of APOC is plug & play with high degree of configurability that enables opting in or opting out of features

Scaling

• Independence of resources: APOC platform is; ; 1. Enabled to auto-scale based on load / demand; 2. Load balancers are used to manage increase in demand; 3. Parallel threaded technology is used to enable serial processing

Analytics

• Service usage metrics: Yes
• Metrics types: Service Usage Metrics can be provided for SaaS version of APOC.; ; Details around transactions count, number of users, volume, resource consumption etc., can be provided.
• Reporting types: Reports on request

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Up to Security Clearance (SC)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: Another external penetration testing organisation
• Protecting data at rest: Other
• Other data at rest protection approach: As it is a Cloud platform, data at rest is usually stored in storage accounts such as File Share / Blob etc.,; ; Access to Storage Account is restricted only via; ; 1. Managed Service Identify or Shared Access Signature (SaS); ; 2. Pre-authorized list of personnel from Platform Administration team with "Least Access Privileges" policy.; ; 3. Only named user accounts federated via AD integration with MFA is allowed to have access to the storage account; ; 4. Storage Account level encryption is managed as part of offering by the Cloud Service Providers
• Data sanitisation process: Yes
• Data sanitisation type: Deleted data can’t be directly accessed
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

• Data export approach: In case of reports, end users can generate and download the data in CSV format. However, for exporting data such as meta data and documents / files
• Data export formats:
  • CSV
  • Other
• Other data export formats:
  • XLS
  • PDF
  • FLat files
  • XML
  • API
• Data import formats:
  • CSV
  • Other
• Other data import formats:
  • Flat Files
  • XML
  • API from source systems

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • TLS (version 1.2 or above)
  • Legacy SSL and TLS (under version 1.2)
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • Legacy SSL and TLS (under version 1.2)
  • Other
• Other protection within supplier network: 3. For SPI / PII information, Transparent data encryption with field level masking is enabled at the database level; 4. Access to storage areas is restricted with private end points within VPN; 5. Access to storage area is given only Platform Administration personnel and with "Least Access Privilege" policy and with named user accounts, which are integrated with AD via SAML / OIDC etc.,; 6. User Access Monitoring tools are used to log, audit and alert any attempts unauthorized access

Availability and resilience

• Guaranteed availability: Our platform has 98% availability considering planned maintenance activities and uptime commitments offered by Cloud Service Providers.
• Approach to resilience: Service resilience is defined and set up based on case-by-case basis and business criticality defined by each Client. Details around the same can be shared based on request
• Outage reporting: Service outages are communicated via email

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
• Access restrictions in management interfaces and support channels: Role based access provisioning and Segregation of Duties are in place to enforce controls and compliance.
• Access restriction testing frequency: At least once a year
• Management access authentication:
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: User-defined
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: User-defined
• How long system logs are stored for: User-defined

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: Bureau Veritas Holding SAS - UK
• ISO/IEC 27001 accreditation date: 2017
• What the ISO/IEC 27001 doesn’t cover: N/A
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Cyber essentials plus: No
• Other security certifications: Yes
• Any other security certifications: ISO27001

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: Details can be provided on request

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: NA
• Vulnerability management type: Undisclosed
• Vulnerability management approach: NA
• Protective monitoring type: Undisclosed
• Protective monitoring approach: NA
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: NA

Secure development

• Approach to secure software development best practice: Supplier-defined process

Public sector networks

• Connection to public sector networks: No

Social Value

• Social Value:

  Social Value

  • Fighting climate change
  • Covid-19 recovery
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

  Fighting climate change

  Infosys’ balanced approach to environmental, social, and governance (ESG) enabled the company to become carbon neutral as of 2023. The same approach will be taken with GCloud14, with a strong emphasis on governance and transparency. ; Coupled with our strong governance approach and the environmentally sympathetic design of our delivery model, we can: ; • Achieve Net Zero by 2028, ; • Adopt UN Climate Neutral Now definition of Net Zero: “where a balance between anthropogenic greenhouse gas (GHG) emissions and removals is achieved” ; • Identify 100% of emissions, from design to implementation, prioritising the elimination of emissions ; • Offset emissions that cannot be eliminated ; • Offsets assured by an external environmental consultancy ; • Have our suppliers present an action plan to move from offset to elimination by 2029, setting course for a carbon negative future ; In compliance with PPN 06/21, Infosys publishes its Carbon Reduction Plan which is available at Crown Commercial Website as well as Infosys’ own website: https://www.infosys.com/about/corporate-responsibility/documents/carbon-reduction-plan.pdf ; For Call-Off Contracts, a baseline emissions level set prior to contract commencement will be created using data supplied by the incumbent supplier, Contracting Authority, and Environmental Contractor. This allows environmental performance to be measured against the previous approach. While the commitment to establishing carbon neutrality is set at 2028, granular targets depend upon consultation with the Contracting Authority, as reflected in the timeline. ; Supply chain emissions management will be in place prior to contract commencement through the Contracting Partners’ procurement methodology. The reporting design on emissions will be supplied to the Contracting Authority, with aggregated subcontractor emission provided within an integrated biannual report. A sustainability manager will be aligned to the initiative, who will, working with the client, develop a project plan during the first month identifying, each obligation, associated event/activity and required resources (people, venue, collateral, rollout).

  Covid-19 recovery

  Infosys will invest in the local communities and in partnership through this contract will help create opportunities to tackle economic inequality, increase supply chain resilience and capacity thereby helping support COVID-19 recovery. Infosys has announced it will create 1,000 new Digital Jobs in the UK to support post -Pandemic Growth (Infosys to Create 1,000 Digital Jobs in the UK to Fuel Post-Pandemic Growth): https://www.infosys.com/newsroom/press-releases/2021/create-digital-jobs-uk.html

  Tackling economic inequality

  Infosys’ plan for GCloud14 contracts include addressing economic and aspirational inequality, ensuring end-users can forge a meaningful career and follow curated, individualised development paths toward success.; Infosys creates opportunities for personal growth through training and career development. Increased online training opens a wide range of options to those looking to enhance their skills or grow into a new field, particularly among under-represented demographics where classroom learning is unsuitable. This democratisation of knowledge will revolutionise how people of all backgrounds develop their career. The data on uptake of such training can ensure all demographics are reached and, where proven to be less effective, steps can be taken to identify why.; Infosys has long recognised the importance of tackling inequality; it is essential to creating a workplace where professional growth faces as few barriers as possible. We are adamant that what barriers remain are determined only by aptitude and hard work – never by background or physical characteristics. ; This is evidenced by Infosys’ approach to Corporate Social Responsibility (CSR), with its global foundation investing £30 million last year on education in deprived communities, alongside its community-focussed Springboard learning platform and other philanthropic efforts. We have the commitment and expertise to deliver a transformation that has a meaningful impact on economic inequality. ; Working with Local Authorities, including Brent and Sandwell Borough Councils, Infosys has made over 220 vocational courses available to the public free of charge. Local Authorities have adopted the technology as their skills platform of choice and are driving citizens towards the tool.; This will result in high-quality training reaching those in need, doubling the reach of the Infosys Springboard deployment in the UK. Furthermore, it will ensure that the co-morbidities of poor educational and health outcomes linked to economic inequality are addressed through a single tool.

  Equal opportunity

  Infosys supports businesses to create their modern slavery policy, helping them to map their supply chain and create robust procedures. This methodology ensures a proactive, compliant approach to modern slavery whereby action planning is reviewed and renewed to adapt to the changing practices.; The UK proudly boasts the highest ranking on Global Slavery Index as the most active country in the world fighting the practice. This achievement is the perfect expression of the values at the core of Britain’s democratic traditions; its global leadership in this area is a source of pride for colleagues working on this engagement. ; ; We will contribute to this under-celebrated achievement by ensuring the Gcloud14 contracts result in net reduction of Modern Slavery. We will achieve this by keeping the practice out of our supply chain while taking targeted action to improve the lives of people most at risk of exploitation. We will build our approach with close reference to the UK Government guidance on modern slavery. ; ; To ensure a clear understanding of the risks of modern slavery and human trafficking across our organisations, we conduct training with relevant members of the supply chain on staffing benefits and appropriate anti-sexual harassment policies. In line with the policies that apply to our own staff, we require our human resource suppliers to provide training to their employees on their rights, wages policy, benefits, and grievance redressal forums; this is periodically and randomly audited. We have also circulated to our supply chain management employees a training module to improve awareness on modern slavery and human trafficking –a core responsibility of their role. ; The programme will be governed by the overall social value governance model under the Social Value Manager’s accountability, who will share a narrative report every six months with the contracting authority on supplier performance.

  Wellbeing

  At Infosys, employee’s health and wellbeing drives a culture of wellness. ; Through our efforts, our employee well-being rates reached an all-time high of 91% among employees across locations, even with the virtual setup. The sense of connectedness stands at 88% because of the ability of different teams to come together and collaborate with each other emotionally. We successfully touched the lives of 150,000+ employees through 431+ initiatives, witnessing a three-fold increase in employee participation virtually. ; ; We created three aspects essential to shaping employee experience: ; 1. Self-Help: Emphasises providing our employees the right tools and resources for them to take charge of their wellbeing. ; 2. Micro-Environment: Our objective is to create an environment that is conducive for individuals to work together, seamlessly. ; 3. Macro Environment: The focus here is on driving the programs centrally, conceptualising policies keeping the user at the centre.; ; Great Place to Work® and Fortune have recognised Infosys as one of the Best Big Companies to Work For™. In alignment with the organisations’ social value themes to ensure Employee wellbeing and health improvement, Infosys invests in following engagements: ; • New approaches to focus on prevention, resilience supported by internal policies. For instance, digital platforms for scientifically validated therapies such as cognitive behavioural therapy (CBT) to improve access to care options.; • Infosys Employee Assistance Programme, powered by LifeWorks via Generali, a 24/7 service for our employees or eligible dependents. ; • Infosys, in collaboration with Virgin Pulse are committed to augment health and wellness agenda of UK by providing free/subsidised memberships.; To monitor the effectiveness of these programmes our HR team conduct regular surveys, and as part of town halls take direct feedback. Data collected is used to ensure that the programmes are reaching the right people and are adjusted to meet the changing needs of our employees.

Pricing

• Price: £185 to £1,105 a unit
• Discount for educational organisations: No
• Free trial available: No

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at ukps@infosys.com. Tell them what format you need. It will help if you say what assistive technology you use.