Holiday Activities (HAF Platform)
The Holiday Activities (HAF) platform has been co-designed in collaboration with local authorities and key stakeholders to provide an intuitive and easy way to manage HAF provision within a local area through a centralised platform. Further information can be found on our website www.holidayactivities.com
Features
- Manage all activities, providers and bookings through a centralised platform
- Easy setup and implementation
- Inbuilt feedback function facilitates programme improvement
- Full training and customer support provided for staff, recipients, providers
- Instantaneous delivery of vouchers and booking confirmation
- Supported by a free mobile app (Google Play and Apple)
- Integrates securely with school MIS system
- DfE compliant reporting
Benefits
- Build better communication and partnerships with schools and other organisations
- HAF communications to all FSM families in a few clicks
- Improve HAF scheme uptake
- Streamline and reduce administration through automation
- Minimise booking issues, oversubscription, and clashes
- Inbuilt feedback function facilitates programme improvement
- Supports accessibility requirements
- Empower parents with access, flexibility and choice of activities
- Continuous improvement facilitated through stakeholder engagement and user group feedback
- Automatically identify eligible pupils
Pricing
£0.40 to £0.50 a unit
- Education pricing available
- Free trial available
Service documents
Request an accessible format
Framework
G-Cloud 14
Service ID
2 3 7 2 4 5 5 2 8 5 4 0 4 3 5
Contact
BEYOND HOLDINGS LIMITED
Neil Roach
Telephone: +44 1638 438094
Email: tenders@wonde.com
Service scope
- Software add-on or extension
- No
- Cloud deployment model
- Private cloud
- Service constraints
- The Evouchers HAF software can only be utilised via desktop systems for the ordering and management of vouchers. Recipients can access their vouchers via mobile and the free Evouchers HAF app.
- System requirements
- Working internet connection
User support
- Email or online ticketing support
- Email or online ticketing
- Support response times
- Within 1 working day.
- User can manage status and priority of support tickets
- Yes
- Online ticketing support accessibility
- WCAG 2.1 AA or EN 301 549
- Phone support
- Yes
- Phone support availability
- 9 to 5 (UK time), Monday to Friday
- Web chat support
- Web chat
- Web chat support availability
- 9 to 5 (UK time), Monday to Friday
- Web chat support accessibility standard
- WCAG 2.1 AA or EN 301 549
- Web chat accessibility testing
- N/A.
- Onsite support
- No
- Support levels
- Dedicated support from Evouchers' in-house support team included with the service.
- Support available to third parties
- Yes
Onboarding and offboarding
- Getting started
- Evouchers provide full service and API documentation, plus an extensive support service through our in-house customer and integrations support team.
- Service documentation
- Yes
- Documentation formats
-
- HTML
- End-of-contract data extraction
-
Organisations can export their data via the Wonde API or create a support ticket for data to be provided via CSV download.
On revoking of the Evouchers HAF connection, then service data will be deleted within 18-24 days. From the point of when the data is deleted, Wonde will hold the data for a further 17 days in backups at which point it is then permanently deleted. - End-of-contract process
- Data is deleted as per the given retention timescales.
Using the service
- Web browser interface
- Yes
- Supported browsers
-
- Microsoft Edge
- Firefox
- Chrome
- Safari
- Opera
- Application to install
- No
- Designed for use on mobile devices
- No
- Service interface
- Yes
- User support accessibility
- WCAG 2.1 AA or EN 301 549
- Description of service interface
-
Evouchers provides organisations with a simple to use HAF voucher administration dashboard. From the dashboard, organisations can import data via csv or from their MIS (if it is a school or such other education institution). Once the data is imported, the organisation is able to order, pay and assign the vouchers to the end user (e.g. parent) from within the platform.
Further information available at https://www.evouchers.com/support-and-welfare/holiday-activity-and-food-programme/ - Accessibility standards
- WCAG 2.1 AA or EN 301 549
- Accessibility testing
- N/A
- API
- Yes
- What users can and can't do using the API
- Approved third party applications can access authorised school data via the Wonde API for the provisioning of their service to the school. Third party applications can also write back data into the schools management system for specific datasets. Only data sets approved by the school can be read by a third party application.
- API documentation
- Yes
- API documentation formats
-
- HTML
- Other
- API sandbox or test environment
- Yes
- Customisation available
- No
Scaling
- Independence of resources
- Evouchers HAF is a cloud-based service utilising high-spec, high-capacity, fully-flexible cloud hosting services form Amazon Web Services. Any demand peaks placed on the Evouchers HAF service automatically triggers a temporary expansion of our data processing capacity, ensuring no disruption to service users.
Analytics
- Service usage metrics
- Yes
- Metrics types
- Basic usage metrics are available via the platform, additional metrics available on request.
- Reporting types
-
- Real-time dashboards
- Reports on request
Resellers
- Supplier type
- Not a reseller
Staff security
- Staff security clearance
- Other security clearance
- Government security clearance
- Up to Security Clearance (SC)
Asset protection
- Knowledge of data storage and processing locations
- Yes
- Data storage and processing locations
-
- United Kingdom
- European Economic Area (EEA)
- User control over data storage and processing locations
- No
- Datacentre security standards
- Managed by a third party
- Penetration testing frequency
- At least every 6 months
- Penetration testing approach
- ‘IT Health Check’ performed by a Tigerscheme qualified provider or a CREST-approved service provider
- Protecting data at rest
-
- Physical access control, complying with another standard
- Encryption of all physical media
- Scale, obfuscating techniques, or data storage sharding
- Data sanitisation process
- Yes
- Data sanitisation type
-
- Explicit overwriting of storage before reallocation
- Deleted data can’t be directly accessed
- Equipment disposal approach
- In-house destruction process
Data importing and exporting
- Data export approach
- Organisations export their data via the Wonde API or create a support ticket for data to be provided via CSV download.
- Data export formats
-
- CSV
- Other
- Other data export formats
- JSON
- Data import formats
- CSV
Data-in-transit protection
- Data protection between buyer and supplier networks
- TLS (version 1.2 or above)
- Data protection within supplier network
- TLS (version 1.2 or above)
Availability and resilience
- Guaranteed availability
-
Evouchers provides a 99.95% service availability.
Evouchers HAF is a cloud-based service utilising high-spec, high-capacity, fully-flexible cloud hosting services form Amazon Web Services. Any demand peaks placed on the service automatically triggers a temporary expansion of our data processing capacity, ensuring no disruption to service users.
Service levels shall be agreed by us and service credits may be available under certain conditions. - Approach to resilience
- Available on request.
- Outage reporting
- Reported via the online dashboard and email alerts to users.
Identity and authentication
- User authentication needed
- Yes
- User authentication
-
- 2-factor authentication
- Username or password
- Access restrictions in management interfaces and support channels
-
Employees are only given access to the systems/software required for them to perform their role.
2 factor authentication is utilised for access to these systems. - Access restriction testing frequency
- At least every 6 months
- Management access authentication
-
- 2-factor authentication
- Username or password
Audit information for users
- Access to user activity audit information
- Users contact the support team to get audit information
- How long user audit data is stored for
- Between 6 months and 12 months
- Access to supplier activity audit information
- Users contact the support team to get audit information
- How long supplier audit data is stored for
- Between 6 months and 12 months
- How long system logs are stored for
- Between 6 months and 12 months
Standards and certifications
- ISO/IEC 27001 certification
- Yes
- Who accredited the ISO/IEC 27001
- BM Trada
- ISO/IEC 27001 accreditation date
- 20/10/2020
- What the ISO/IEC 27001 doesn’t cover
- N/A
- ISO 28000:2007 certification
- No
- CSA STAR certification
- No
- PCI certification
- No
- Cyber essentials
- Yes
- Cyber essentials plus
- Yes
- Other security certifications
- No
Security governance
- Named board-level person responsible for service security
- Yes
- Security governance certified
- Yes
- Security governance standards
-
- ISO/IEC 27001
- Other
- Other security governance standards
- Cyber Essentials Plus
- Information security policies and processes
- Evouchers HAF software utilise the policies, processes and controls stipulated under the ISO 27001 Information Security Management framework, against which we are independently audited and certified annually.
Operational security
- Configuration and change management standard
- Supplier-defined controls
- Configuration and change management approach
- Our software configuration and change management approach utilises the policies, processes and controls stipulated under the ISO 27001 Information Security Management framework, against which we are independently audited and certified annually.
- Vulnerability management type
- Supplier-defined controls
- Vulnerability management approach
- Our software vulnerability management approach utilises the policies, processes and controls stipulated under the ISO 27001 Information Security Management framework, against which we are independently audited and certified annually.
- Protective monitoring type
- Supplier-defined controls
- Protective monitoring approach
- Our software protective monitoring approach utilises the policies, processes and controls stipulated under the ISO 27001 Information Security Management framework, against which we are independently audited and certified annually.
- Incident management type
- Supplier-defined controls
- Incident management approach
- Our software incident management approach utilises the policies, processes and controls stipulated under the ISO 27001 Information Security Management framework, against which we are independently audited and certified annually.
Secure development
- Approach to secure software development best practice
- Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)
Public sector networks
- Connection to public sector networks
- No
Social Value
- Social Value
-
Social Value
- Fighting climate change
- Covid-19 recovery
- Tackling economic inequality
- Equal opportunity
- Wellbeing
Fighting climate change
We demonstrate a steadfast commitment to combatting climate change and reducing carbon emissions through various initiatives. At the forefront of our efforts is the sustainable provision of goods and services, coupled with investments in low carbon digital innovation. Our commitment extends to our office infrastructure, which operates solely on renewable energy sources, while our business travel is powered by electric vehicles, effectively mitigating our carbon footprint. Moreover, we have implemented a green procurement system, collaborating with suppliers to ensure that products are sourced sustainably and are recyclable, further contributing to environmental preservation. Aligned with governmental objectives to achieve ‘Net Zero’ carbon emissions by 2050, our parent company Wonde actively pursues its own in-house Net Zero journey. A comprehensive Carbon Reduction Plan is readily accessible on all our websites, providing transparency and accountability. This plan outlines our strategies, targets, and actions to reduce carbon emissions across our operations. For detailed insights into our carbon reduction endeavours, stakeholders can access our Carbon Reduction Plan at www.wonde.com/wp-content/uploads/Wonde-Carbon-Reduction-Plan-v2023.pdf. Through these concerted efforts, we remain steadfast in our commitment to sustainability and environmental stewardship, striving to make a positive impact on the planet for future generations.Covid-19 recovery
We understand that supporting impacted individuals and strengthening communities is a vital requirement for national Covid-19 recovery. Our Stakeholder Managers work directly with local communities, establishing priorities and requirements before co-developing a targeted Covid-19 Recovery Plans for review, approval and implementation. Aligned to our Sustainability Development Goals, we leverage our innovative technological capabilities to develop low cost, high impact solutions that respond to local needs, can be rapidly implemented and widely adopted.Tackling economic inequality
We are dedicated to addressing economic inequality through various initiatives and collaborations aimed at empowering individuals and communities. As advocates for fair wages, we steadfastly support the National Living Wage, ensuring that our employees receive compensation that exceeds the prescribed threshold by an average of 63%. Recognising the significance of bridging the digital divide, we actively engage with local stakeholders in communities facing this challenge. Through partnerships and initiatives, we facilitate the provision of digital skills training and support, offering local competitions, workshops, and educational materials. Our involvement extends to programs such as Kickstart and NetMatters, as well as initiatives like the Cambridge Norwich Tech Corridor, where we contribute to fostering technological literacy and advancement. Our parent company Wonde actively collaborates with organisations like 'Get with the Programme,' a charity dedicated to enhancing tech education by partnering with schools and businesses to deliver enriching learning experiences for students. In our commitment to fostering inclusive employment opportunities, we offer apprenticeships and local job placements. Through partnerships with 40 local authorities and participation in government apprenticeship schemes, we actively work to improve pathways to sustainable employment, particularly for ethnic minority and disadvantaged groups. By providing apprenticeships and work experience opportunities, we aim to empower individuals with the skills and resources needed to thrive in the workforce and contribute meaningfully to their communities. We remain steadfast in our dedication to tackling economic inequality, striving to create a more equitable and inclusive society for all.Equal opportunity
Our parent company Wonde implement an inclusive recruitment practice across all its companies, in line with the Public Sector Equality Duty Act, hiring employees across a broad spectrum of backgrounds and experience representing the communities and customers we work with. Wonde have a 50/50 male-female ratio, employ four military spouses as part of our Armed Forces Covenant pledge and support 10 employees requiring additional workplace adjustment. Wonde strives to create a healthy, supported workforce; with staff and client wellbeing at the heart of everything we do.Wellbeing
Our parent company, Wonde, ensure the wellbeing of our clients by actively supporting, promoting and creating opportunities for social value within each contract that we undertake, regardless of geographic location. For example, our sister company Evouchers, works with Plymouth Children in Poverty (PCIP), part of the Plymouth Drake Foundation. They also deliver unclaimed food vouchers to food banks; and have already delivered thousands of these (at our expense) to local food banks across our client areas. Wonde have also run our own unique local Covid Scholars program that rewards commitment to excellence in School/Community/Sport. The wellbeing of our staff is supported by numerous employee benefits, including (but not limited to): - 4 day working week for all employees - Company sponsored wellness retreats - Private healthcare and/or dental insurance - Free on-site gym, and wellbeing room - Flexible, hybrid and remote working - Shopping vouchers - Flexible working contracts - Training options for up-skilling
Pricing
- Price
- £0.40 to £0.50 a unit
- Discount for educational organisations
- Yes
- Free trial available
- Yes
- Description of free trial
- Full access to all software features is included in the free trial, with no limited time period.