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  1. Digital Marketplace
  2. Lot 2: Cloud software
  3. Pro-Cloud Ambulance

Pro-Cloud Ambulance

Pro-Cloud Ambulance automates critical areas of the ambulance operation supply chain. It meets all the requirements of the MHRA Managing Medical Devices, is demonstrably resilient, with high availability and huge system redundancy. This ensures that the business-critical preparation and assurance of ambulances and their equipment is guaranteed.


  • Fully configurable catalogue management
  • End to End life cycle asset and inventory management
  • Intelligent stock management with automated replenishment requests
  • Scheduled and Adhoc tasks through service planning and tracker
  • Mobile application (Android & iOS) alongside desktop interface
  • RFID for warehouse management or vehicle ready to go checks
  • Purchase system integration to provide full loop accounting
  • Workshop scheduling with repair tracking and costs
  • Adaptable BI to produce management information


  • Ability to complete trend analysis on asset and consumable usage.
  • Savings through improved stock management, reduced overstocking
  • Time spent completing inventory checks reduced with scanner or RFID
  • Plan strategic monetary spend decisions with full life cycle analysis
  • Cross service stock visibility allows internal transfer to save money
  • Reduce waste through expiry and end of life date visibility
  • Mobile working efficiencies gained as activity updates made at anytime
  • Ready to Go app ensures no item left on scene
  • Job scheduling interface keeps support function productivity high
  • Improve carbon footprint less reliant on paper


£34,995 a licence a year

Service documents

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G-Cloud 13

Service ID

2 4 2 8 4 4 7 8 5 2 4 1 9 6 5


Telephone: 08448794531

Service scope

Software add-on or extension
Cloud deployment model
Public cloud
Service constraints
System requirements
  • Any Compatible Browser
  • Any Android or iOS Device

User support

Email or online ticketing support
Email or online ticketing
Support response times
Standard Support hours are Monday to Friday 08:00 to 18:00 (excluding Bank Holidays). Support for connectivity and ‘server up’ is 24/7/365 and provided by Rackspace UK Limited.
User can manage status and priority of support tickets
Phone support
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
Web chat
Web chat support availability
9 to 5 (UK time), 7 days a week
Web chat support accessibility standard
None or don’t know
How the web chat support is accessible
Livechat can be accessed via by our dedicated support staff Monday - Friday 8am - 6pm (excluding Bank Holidays)
Web chat accessibility testing
Onsite support
Yes, at extra cost
Support levels
CSS offers a number of traditional training sessions as part of every contract go-live. We recommend a certain amount of training days depending on the size of your organisation.

Training sessions consist of group sessions (normally 15 per session) in a virtual or on-site environment that are arranged by the contracts authorised officer and one of Pro-Cloud’s training coordinators.

After Pro-Cloud has been implemented and gone live if further training days or consultancy days are required charges will be applied at:
- Professional Service & Consultancy = £1095
- Professional Training Days = £1095
Support available to third parties

Onboarding and offboarding

Getting started
As part of every contract Go-Live CSS offer a number of traditional training sessions. These consist of normally 15 delegates per session. A number of managerial training sessions are also offered to make sure organisations are benefiting from the system fundamentals.

After Go-Live users will have access to our interactive walkthroughs and help guides.

Additional training is required at £1095 per session after Go-Live if required.
Service documentation
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction
Users have the capability to download all data at contract end via CSS's method via an SQL database or excel extraction. This can be undertaken by our support team or by the client using our secure interface.

If non CSS template extractions are required our daily rate will be envoked.
End-of-contract process
Upon expiry or termination of the Agreement, all client data will be deleted from the system no less than 10 days from the date of expiry or termination, in line with Data Protection and data retention requirements. There is no cost for this service.

Using the service

Web browser interface
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
Application to install
Designed for use on mobile devices
Service interface
User support accessibility
WCAG 2.1 AA or EN 301 549
What users can and can't do using the API
Users can call API's through secure web services for a variety of reasons;
- Live activity tracking information
- Placing orders from third party systems
- Moving Assets
- Completing activities
- Asset tracking and verification
-Purchasing and financial systems
API documentation
API documentation formats
  • Open API (also known as Swagger)
  • HTML
API sandbox or test environment
Customisation available
Description of customisation
All contracts can be configured to suit the needs of the customer and type of contract they are operating.


Independence of resources
Independence of resources Pro-Cloud is fully load balanced across communications, web, and database. Through our provider Rackspace UK Limited, Pro-Cloud has the ability to automatically increase bandwidth requirements and load balance traffic across web and database servers in real-time.


Service usage metrics
Metrics types
CSS provide metrics for server availability throughout a given period through real time dashboards.
Reporting types
Real-time dashboards


Supplier type
Not a reseller

Staff security

Staff security clearance
Conforms to BS7858:2019
Government security clearance
Up to Baseline Personnel Security Standard (BPSS)

Asset protection

Knowledge of data storage and processing locations
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least every 6 months
Penetration testing approach
‘IT Health Check’ performed by a Tigerscheme qualified provider or a CREST-approved service provider
Protecting data at rest
Physical access control, complying with CSA CCM v3.0
Data sanitisation process
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
Users can export their data via the various reporting options within the Pro-Cloud solution.
Data export formats
  • CSV
  • ODF
Data import formats
  • CSV
  • Other
Other data import formats
SQL Server

Data-in-transit protection

Data protection between buyer and supplier networks
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

Guaranteed availability
Cloud Server Hosts Service Level Guarantee. Rackspace guarantees the functioning of all Host Servers hosting the Cloud Servers or Cluster (including the hypervisor, where applicable). If a Host Server hosting a Cloud Server or Cluster fails, Rackspace guarantee that restoration or repair will be complete within one (1) hour of problem identification. If we fail to meet this guarantee you will be eligible for a credit, as follows: Five percent (5%) of the Service Fees for each additional hour of unavailability (or portion thereof), after the first hour, up to one hundred percent (100%) of the Service Fees.
Approach to resilience
Available on request.
Outage reporting
Outage reporting is communicated via a public dashboard, API's communicate outages or high usage volumes to customers. All outage failures are emailed to key client addresses as soon as an outage is determined.

Identity and authentication

User authentication needed
User authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
Access restrictions in management interfaces and support channels
Pro-Cloud defines a number of user roles that are key to managing the people who utilise the platform, both for administration and service and data management. Users and people are essentially equivalent terms; it's the broadest definition for all people who use Pro-Cloud. Pro-Cloud defines each user's role when they are added, as users role may be changed as needed. When users sign in, they are only shown the parts of the platform that they are allowed to see and use. User access rights dictate who they can access Pro-Cloud's support channel.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
ISO 28000:2007 certification
CSA STAR certification
PCI certification
Cyber essentials
Cyber essentials plus
Other security certifications
Any other security certifications
IG SOC Level 3

Security governance

Named board-level person responsible for service security
Security governance certified
Security governance standards
Other security governance standards
- Information Governance Level 3
- Cyber Essentials Plus
- We adhere to the framework and controls of ISO 27001, with our hosting provider being certified.
Information security policies and processes
Undertaking and adhering to the framework and controls of ISO 27001. IG Soc NHS Level 3 certified. Cyber essentials plus certified.

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
Pro-Cloud change management steps:
1.Collect all the information about the change, RFC. Submit RFC to change management. Review and complete information if needed. Classify - impractical, already considered or incomplete. Implement change. Monitor implementation progress, check that change has met its objectives. Close the record and notify requestor.

2.Evaluation process, impact, urgency, risk, benefits and costs of doing and not doing the change, Evaluate assessment results, schedule change advisory board meeting, schedule emergency, advisory board meeting, evaluate change for authorisation, project charter, schedules and other information, obtain required authorisation.

3.Plan implementation, negotiate schedules, authorise and schedule change.
Vulnerability management type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach
Vulnerability is managed by our hosting provider Rackspace UK in real time. Patches are deployed outside working hours as soon as we are notified by vendors.
Rackspace monitor threats through vendors and all reliable internet security channel
Protective monitoring type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach
CSS and Rackspace apply protective monitoring, as deemed in CESG Good Practice Guide No. 13 (GPG 13:[4]), which we consider as our good practice.
CSS and Rackspace respond to incidents within 8 hours of any incident occurring.
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
Users report any incident via our Zendesk Helpdesk system whereby a ticket can be labelled 'Security Incident'.
Incident reports are also provided through the same secure Helpdesk system.

Secure development

Approach to secure software development best practice
Conforms to a recognised standard, but self-assessed

Public sector networks

Connection to public sector networks

Social Value



Using Pro-Cloud promotes wellbeing for employees in a variety of ways;
-Reduction in manual processes
-Releasing time for staff to focus on must-do tasks to a higher standard

Reduction in bureaucracy
-Empowering staff to take control of processes that are easy to follow and are streamlined across the service
-Manual processes are no more, introducing paperless working with automated processes for transfers, picking and stock take leads to a positive working environment, keeping morale high

Time saving
-Analyzing data from one true source, decreases time spent interrogating multiple reports from multiple sources
-Utilising RFID technology saves time spent on ensuring vehicles are prepped, scanning the item also gives a quick view on whether the equipment is due service/maintenance or allows the team to raise a fault report
-Auto transfer dashboards and functionality ensures stock wastage is reduced and stock rotation is improved with minimum manual intervention


£34,995 a licence a year
Discount for educational organisations
Free trial available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Tell them what format you need. It will help if you say what assistive technology you use.