AVEPOINT UK, LTD.

AvePoint Insights

Ensure compliance with aggregated sensitivity and activity data across your tenant so critical permissions surface to the top. Implement corrective action on priorities, including permission removal, owner notification, or setting an expiration date - quickly securing collaboration in Teams, Groups, Sites, Power BI, OneDrive and Google Workspace.

Features

• Identify sensitive and overshared Microsoft 365 content easily
• Real‑time risk assessment and exposure monitoring across tenants.
• Aggregate access, sensitivity, and activity data for analysis.
• Detect anonymous links and shadow users quickly.
• Tenant‑wide object or user‑based security search.
• Prioritize high‑risk issues using custom definitions.
• Batch edit permissions and sharing settings.
• Automate policy enforcement and drift correction.
• Track risk reduction via security dashboards.
• Monitor external and guest user access

Benefits

• Quickly identify overshared or sensitive Microsoft 365 content.
• Rapidly prioritize risks using automated exposure analysis.
• Accelerate remediation with instant permission updates. [applytosup...ice.gov.uk]
• Streamline audits with clear, time‑based security dashboards.
• Maintain compliance through proactive policy enforcement.
• Improve collaboration safety by monitoring access continuously. [avepoint.com]
• Reduce manual effort using automated data classification.
• Strengthen decision‑making with shareable risk reports.
• Enhance productivity by removing configuration complexity.
• Support secure external sharing with controlled access management.

• Education pricing available
• Free trial available

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at salesuk@avepoint.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 15

Service ID

259594863841854

Contact

Sarju Raja, Jason Lee, or Adam Callinan
02074215199
salesuk@avepoint.com

About your service

• Service categories:

  Applications

  Content workflow and management

  Persuasive content management

  • Digital Asset Management Applications
• Multi cloud support: Yes

Service scope

• Software add-on or extension: Yes
• What software services is the service an extension to: Requires a Microsoft Tenant
• Cloud deployment model: Public cloud
• Service constraints: No
• System requirements: Microsoft tenant required

User support

• Email or online ticketing support: Yes
• Support response times: Telephone requests are immediate, other methods will be within 2 hours or more dependant on the severity of the request. For more information https://avepoint.com/products/support.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.2 A
• Phone support: Yes
• Phone support availability: 24 hours, 7 days a week
• Web chat support: Yes
• Web chat support availability: 24 hours, 7 days a week
• Web chat support accessibility standard: WCAG 2.2 A
• Web chat accessibility testing: This is available through https://www.avepoint.com/products/support
• Onsite support: Yes, at extra cost
• Support levels: We provide - Low, Medium, High and Very High levels, more information can be found at https://www.avepoint.com/products/support
• Support available to third parties: Yes
• AI chatbot: No

Onboarding and offboarding

• Getting started: Self-help guides and videos are available to guide users through service set-up, administration, and use. Further onboarding services are defined and agreed in a Statement of Work.
• Service documentation: Yes
• Documentation formats: HTML
• End-of-contract data extraction: Customers may request a copy of the data via our support team.
• End-of-contract process: The functionality will stop working and the customers obligations will end. Where applicable customer data can be exported.
• Documentation accessibility standard: WCAG 2.2 A

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Firefox
  • Chrome
  • Opera
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: None
• Service interface: Yes
• User support accessibility: WCAG 2.2 A
• Description of service interface: Users access services via http://www.avepointonlineservices.com/login. Users have access to available functions through our GUI based on their permissions or role.
• Accessibility standards: WCAG 2.2 A
• Accessibility testing: AvePoint complies with common accessibility guidelines. In addition, extensive Quality Assurance testing is performed before any release. Customers can optionally subscribe to "Insider Releases" to gain early access to updates, and provide feedback.
• API: Yes
• What users can and can't do using the API: The AvePoint Insights Public API allows users to export, retrieve, and analyse Microsoft 365 (and Google Workspace) data programmatically. Users can set up their service by authenticating through the API and initiating export jobs for reports such as user activities, permissions, group access, site permissions, and sharing link permissions. Setup involves calling endpoints that start export jobs and applying query parameters to refine the output. ; Through the API, users can make changes only indirectly, such as triggering exports that reflect updated permissions or recently changed workspace configurations. However, the API does not allow configuration changes to Insights itself — for example, users cannot modify risk definitions, exposure rules, policies, or scanning scope through the API. It is strictly a data extraction and reporting API, not an administrative or remediation interface. ; Users can:; Export detailed activity, permission, and access reports.; Integrate Insights output into external systems for analysis.; Automate recurring data retrieval workflows.
• API documentation: Yes
• API documentation formats: HTML
• API sandbox or test environment: No
• Customisation available: Yes
• Description of customisation: Users can customise AvePoint Insights to align risk detection, reporting, and remediation with their organisation’s governance needs. They can tailor risk definitions, adjusting sensitivity thresholds, exposure settings, and criteria used to identify high risk content. Insights allows organisations to create or modify custom information types and adapt exposure rules—such as large group access or external user settings—to match internal policies. ; Customisation also extends to dashboards and reports, where users can focus on specific services, prioritised risks, and relevant security themes. They can drill into detailed views on sensitive data, permissions, and sharing behaviours, shaping which insights surface first. ; Users customise Insights through the configuration interface within the platform. This includes adjusting risk definitions, modifying dashboards, selecting Microsoft 365 sensitivity templates, defining exposure thresholds, and applying custom parameters to search and remediation actions. They can also configure scope based controls to limit which sites or workspaces are scanned. ; Customisation can be performed by administrators or delegated owners with the appropriate permissions. AvePoint also supports role based access, allowing specific individuals or teams to tailor settings relevant to their domain without broad administrative rights.

Scaling

• Independence of resources: We employ a number of methods including elastic scaling to manage performance. AvePoint also uses App context authentication where appropriate to further reduce throttling risks.

Analytics

• Service usage metrics: Yes
• Metrics types: AvePoint Cloud Governance provides metrics through task dashboards, workspace reports, renewal tracking, and usage insights. Users can monitor storage consumption, classification accuracy, permissions changes, approval workflows, lifecycle actions, and overall compliance status. Recertification outcomes, task completion rates, and policy‑driven automation results offer visibility into governance performance.
• Reporting types:
  • API access
  • Real-time dashboards
  • Regular reports
  • Reports on request
• Resource tagging: Yes
• FOCUS resource tagging: Yes

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Security Clearance (SC)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • United Kingdom
  • European Economic Area (EEA)
  • Other locations
• User control over data storage and processing locations: Yes
• Datacentre security standards: Managed by a third party
• Penetration testing frequency: At least every 6 months
• Penetration testing approach: Another external penetration testing organisation
• Protecting data at rest:
  • Physical access control, complying with SSAE-18 / ISAE 3402
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
• Data sanitisation process: Yes
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001
• Data sanitisation type: Explicit overwriting of storage before reallocation / Secure Erase

Data importing and exporting

• Data export approach: Data Export feature is initiated from the user interface. Conditions apply on data volumes.
• Data export formats: Other
• Other data export formats:
  • PST
  • MySQL
  • CSV
  • Compressed File
• Data import formats: Other
• Other data import formats: Not applicable

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • Private network or public sector network
  • TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: Availability is set within the SLA
• Approach to resilience: AvePoint leverages Microsoft Azure for hosting it's cloud service, which has a number of data centers for HA.
• Outage reporting: Portal notifications with additional direct communication when appropriate.

Identity and authentication

• User authentication needed: Yes
• User authentication: Identity federation with existing provider (for example Google Apps)
• Access restrictions in management interfaces and support channels: All authentication is carried out against Microsoft Azure or any supported Azure authentication method
• Access restriction testing frequency: At least every 6 months
• Management access authentication: Identity federation with existing provider (for example Google Apps)

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: Between 6 months and 12 months
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: SOC II, iRAP, FedRAMP, CSA
• Software Security Code of Practice: No

Operational security

• Configuration and change management standard: Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
• Configuration and change management approach: Change Management is documented, requested, reviewed, approved, tested, and finally rolled out during off hours in order to have minimal effect on customers.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: We subscribe to security bulletins and stay abreast of recent 0 day vulnerabilities as well as maintaining an active patch cycle
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: Please refer to Azure documentation https://docs.microsoft.com/en-us/azure/best-practices-network-security
• Incident management type: Supplier-defined controls
• Incident management approach: Long standing experienced helpdesk available 24x7, breach mgmt procedures.
• Post-quantum cryptography secure: No

Secure development

• Approach to secure software development best practice: Supplier-defined process

Public sector networks

• Connection to public sector networks: No

Pricing

• Discount for educational organisations: Yes
• Free trial available: Yes
• Description of free trial: It is possible to trial the product for a 30 day period at no cost online. Please contact SalesUK@avepoint.com to initiate a trial.
• Link to free trial: https://www.avepointonlineservices.com/services

Discount percentage by annual call-off contract value (excluding VAT)

• Less than £250,000: 5%
• Between £250,000 and £500,000: 5%
• Between £500,001 and £1,000,000: 10%
• Between £1,000,001 and £2,500,000: 10%
• Between £2,500,001 and £5,000,000: 10%
• Over £5,000,001: 10%

Non-mandatory Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: Kimpleye
• ISO/IEC 27001 accreditation date: Wednesday 19 June 2024
• What the ISO/IEC 27001 doesn’t cover: The scope of AvePoint Inc.'s Information Security and Privacy Management System applies to the management, operation and maintenance of: the people, information, information systems, technology platform and network infrastructure, secure software development and maintenance, services, support and associated processes (InfoSec, Privacy, IT, HR, Sales and Marketing, Project Management, Operations and Call Center) that enable corporate operations and the development of products and services provided to customers and employees of AvePoint Inc, protecting the security and privacy (where AvePoint acts as PII Controller and Processor) of information assets, as defined in the ISMS/PIMS Scope Document version 1.9. Date: 4/11/2024.
• ISO 28000:2022 certification: No
• ISO 9001 certification: No
• Quality management systems (QMS): Yes
• CSA STAR certification: Yes
• CSA STAR accreditation date: Thursday 11 April 2024
• CSA STAR certification level: Level 2: CSA STAR Attestation
• What the CSA STAR doesn’t cover: The scope of AvePoint Inc.'s Information Security and Privacy Management System applies to the; management, operation and maintenance of: the people, information, information systems, technology; platform and network infrastructure, secure software development and maintenance, services, support and; associated processes (InfoSec, Privacy, IT, HR, Sales and Marketing, Project Management, Operations and; Call Center) that enable corporate operations and the development of products and services provided to; customers and employees of AvePoint Inc, protecting the security and privacy (where AvePoint acts as PII; Controller and Processor) of information assets, as defined in the ISMS/PIMS Scope Document version 1.9
• PCI certification: No
• Cyber essentials: No
• Cyber Essentials Alternative: In relation to the services you do not have a current and valid Cyber Essentials certificate which has been awarded by one of the government approved Cyber Essentials accreditation bodies but you are working towards gaining it, and will be in a position to confirm that you have been awarded a current and valid Cyber Essentials certificate by one of the government approved accreditation bodies within 12 months of the date of award.
• Cyber essentials plus: No
• Cyber Essentials Alternative: In relation to the services you do not have a current and valid Cyber Essentials Plus certificate which has been awarded by one of the government approved Cyber Essentials accreditation bodies but you are working towards gaining it, and will be in a position to confirm that you have been awarded a current and valid Cyber Essentials Plus certificate by one of the government approved accreditation bodies within 12 months of the date of award.
• Other security certifications: Yes
• Any other security certifications:
  • IRAP
  • FedRAMP
  • SOC2 Certification for Service Organizations

Social value

• Section B - Commitment for Future: Delivery:

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority

    • Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
    • Plans to engage the contract workforce in deciding the most important workplace issues to address
    • Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
    • Entitlement to sick pay for the contract workforce, with provision in place for any staff who do not meet the earnings threshold for statutory sick pay, payment of sick pay from day one of absence and payment of staff on the contract workforce who are off sick a replacement income of 100% of their usual earnings for as long as possible
    • Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
    • Support for the contract workforce by providing career advice, and providing opportunities for staff working on the contract with in-work progression career development into known skills shortages or high growth areas
    • Volunteering opportunities for staff
    • Understanding of the modern slavery risks and issues affecting the market, industry, sector or country (of origin or of source) relevant to the contract, and the workforce in the supplier’s own organisation and those of its key subcontractors
    • Measures to identify, mitigate and manage modern slavery risks relating to the contract and how these will be implemented

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.

    • Understanding of employment and relevant skills issues, and of the education and training issues relating to the contract. Illustrative examples: demographics, skills shortages, new opportunities in high growth sectors, geographic/local community and skills/employment challenges
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Activities to support relevant sector related skills growth and sustainability in the contract workforce. Illustrative examples: careers talks, curriculum support, literacy support, safety talks and volunteering
    • Delivery of apprenticeships, supported internships and T Level industry placement opportunities (Level 2, 3 and 4+) in relation to the contract

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at salesuk@avepoint.com. Tell them what format you need. It will help if you say what assistive technology you use.