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Redcentric Solutions Limited

Omnichannel Contact Centre for Microsoft Teams

Omnichannel Contact Centre for Microsoft Teams is a feature-rich omnichannel environment, functioning as a comprehensive collaboration and customer engagement platform. It seamlessly integrates back-office staff with frontline agents, allowing employees to collaborate and support customers within a unified platform. This integration minimises switching between tools and applications, improving efficiency/productivity.

Features

  • Omnichannel - voice, email webchat, WhatsApp, social media, SMS
  • AI – Chat bots using Machine Learning or Generative AI
  • Real time language translation
  • Skills and SLA based routing with IVR and auto attendant
  • Realtime and historical reporting for both agent and supervisor
  • Self Service Admin Portal with configurable role-based access
  • In queue and scheduled callback
  • Integration with CRM and ITSM applications (bespoke/out of the box)
  • Outbound Campaigns
  • Agent Scripting

Benefits

  • A consistent experience for customers on any channel
  • Easy channel management
  • Unified view of customer journey regardless of contact channel
  • No infrastructure costs as a fully cloud-based solution
  • Reduce agent workload with bots for FAQ and automated transactions
  • Advanced routing to assist in a high first contact resolution
  • 'Agent Assist' aids agents to provide the best answer
  • Business analytics stay in control of organisational goals and targets

Pricing

£29.90 to £74.40 a user a month

Service documents

Request an accessible format
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Framework

G-Cloud 14

Service ID

2 8 4 2 9 5 4 5 7 7 6 4 0 5 9

Contact

Redcentric Solutions Limited Steph Heseltine
Telephone: +441423850000
Email: tenders@redcentricplc.com

Service scope

Software add-on or extension
Yes, but can also be used as a standalone service
What software services is the service an extension to
Redcentric’s Omni-channel contact centre integrates with Redcentric’s Teams calling service to enable call control via the Agent Web Interface. This enables organisations to maintain their existing telephony investment whilst easily and cost-effectively enabling an omni-channel experience to their customers.
Cloud deployment model
  • Public cloud
  • Hybrid cloud
Service constraints
Maintenance is carried out of Business hours and notification for planned maintenance is provided via the change control process. Platform status is also updated in advance via the service status page.
System requirements
  • Teams Direct Routing or Operator Connect (For Teams Deployment)
  • Microsoft Teams (for Teams deployment)
  • Microsoft 365 License for user authentication (Single Sign On)
  • Standard Phone License (For Teams deployment)
  • Access to the Internet

User support

Email or online ticketing support
Email or online ticketing
Support response times
We aim to acknowledge all Advice and Guidance requested within 15 minutes. Response times will depend on the request type and level of detail required. We typically aim to provide an initial response within 1 hour of the request being made however this can vary dependent on the nature of the request.
User can manage status and priority of support tickets
No
Phone support
Yes
Phone support availability
24 hours, 7 days a week
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
Redcentric’s customer service operation is available 24/7/365 and can be contacted by telephone, email or via the customer portal.
Support is included at no additional cost with Redcentric's services. Redcentric has one direct point of contact for customer support, which deals with all aspects of the service. The Redcentric customer services team takes full responsibility for supporting and logging problems and technical support queries. Their specific role is to ensure that all telephone, email and portal queries are answered and resolved as promptly as possible.
Redcentric has a team of Technical Account Managers and Cloud Support Engineers available. These teams are not included as a standard service and are charged based on the published SFIA rate card.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Remote “train the trainer” training sessions are provided for both agent and supervisor roles and are included as part of the deployment and onboarding and are completed before go-live. These sessions are recorded and then provided for onwards training if needed.

An online knowledgebase (https://docs.buzzeasy.com/) is available and is constantly updated when new features and functionalities are released.

A Tube Channel with bite size videos is available and is being regularly updated with new videos (https://www.youtube.com/channel/UC3srCxAu1gPkFyUS6VnbdHw). Additional Ad hoc training can be provided at any point in time (additional charges may apply)
Service documentation
Yes
Documentation formats
HTML
End-of-contract data extraction
Redcentric’s standard service decommissioning process, ensures that all customer personal and customer-related service data, such as call recordings, call reporting data, and user information, is securely removed and deleted from the service platform.

Customers that wish to retain their telephone numbers, we offer assistance with the number porting process. It's important to note that administrative charges will apply.

Customers requesting Redcentric to provide copies of their service data e.g. backups, chat attachments, historical call recordings will incur Redcentric professional service charges for the extraction and provision of requested information.
End-of-contract process
Upon expiration or termination of the Teams Omnichannel contract, the following steps are followed as part of the decommissioning process:
Phase 1 - Contractual
Expiration of the service contract or the Customer decides not to renew. This may also include early termination by the Customer, subject to payment of early termination fees.
Phase 2 - Service Decommission
Cessation of the Teams omnichannel Service and any associated optional features, plus the removal of user accounts from the core platform(s).
Phase 3 – Data Removal

Access to historical data and configuration will be made available to Customers for a period of 30 days post contract cessation. Customer data can be extracted via the self-service administration portal.

Redcentric can provide a data extract but reserve the right to charge for the service.

Using the service

Web browser interface
Yes
Supported browsers
  • Microsoft Edge
  • Firefox
  • Chrome
Application to install
No
Designed for use on mobile devices
No
Service interface
Yes
User support accessibility
None or don’t know
Description of service interface
The self-service administration portal is accessed securely via the internet. Role based access enables administrators to restrict access and visibility within the portal. Using the Industry leading React Flow interface IVR, chat and email workflows can be setup and managed by even the most non-technical users.
Accessibility standards
None or don’t know
Description of accessibility
The agent interface and administration portal facilitate better accessibility by supporting high contrast mode, zoom, and page zoom across Chrome, Edge, and Firefox. Plans are underway to add screen reader and keyboard navigation support in the future.
Accessibility testing
None/Unknown
API
Yes
What users can and can't do using the API
The contact centre service features an Internal API with the capability to selectively publish chosen endpoints for external use. These endpoints may encompass functionalities like chat transcription download, agent onboarding, and customer data synchronisation.
API documentation
No
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
Some customisations can be achieved through the administration portal. Role-based access can restrict who is able to carry out the customisations. Customisation available includes:

1. Messaging and Announcements: Using built-in text-to-speech or uploaded WAV files.

2. Queue Treatments: Configuring options for callback, position in queue, and estimated wait time.

3. On-hold music: Can be uploaded via the administration portal.

4. Web chat widgets: Configuring font, colour, logos, and messaging within the portal.

5. Status and Wrap-up Codes: Configurable status codes by tenant and wrap-up codes by channel or queue.

6. Real-time Dashboards: Supervisors can set their own thresholds for visual alerts using a RAG status. Agents can select the queues most important to them on their own dashboards.

7. Specific Features: Either through feature requests or custom development, most areas within the solution can be customised and tailored to specific requirements. This can include reports, integrations, and features/functionality.

Scaling

Independence of resources
By utilising Azure's multi-tenanted subscription services, organisations benefit from a scalable infrastructure managed by Microsoft. This means that resources, such as computing power and storage, are dynamically allocated and adjusted based on the current demand. Azure's multi-tenanted model allows multiple customers (tenants) to share the same underlying infrastructure while maintaining isolation and security between tenants. Microsoft ensures that the services are efficiently scaled up or down to meet the changing needs of the users, optimising performance and cost-effectiveness. This flexibility enables organisations to accommodate fluctuations in workload without the need for manual intervention, resulting in improved agility and resource utilisation.

Analytics

Service usage metrics
Yes
Metrics types
Audit reports can be accessed through the administration portal. Service availability reports are provided online via the service status page (https://status.buzzeasy.com/).
Reporting types
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

Supplier type
Reseller providing extra support
Organisation whose services are being resold
Geomant

Staff security

Staff security clearance
Conforms to BS7858:2019
Government security clearance
Up to Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations
No
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
At least every 6 months
Penetration testing approach
‘IT Health Check’ performed by a CHECK service provider
Protecting data at rest
  • Physical access control, complying with SSAE-16 / ISAE 3402
  • Physical access control, complying with another standard
  • Encryption of all physical media
  • Other
Other data at rest protection approach
ISO27001 certified
Data sanitisation process
Yes
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach
A third-party destruction service

Data importing and exporting

Data export approach
Data export is managed and executed specific to each customer requirement. This is achieved via API data interchange, scheduled export reports to secure FTP, or manual extraction of dashboard reports. Customer data can be exported through the self-service administration portal. Customer data can also in imported/synchronised with a CRM.
Data export formats
  • CSV
  • ODF
  • Other
Other data export formats
  • API
  • JSON
Data import formats
CSV

Data-in-transit protection

Data protection between buyer and supplier networks
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

Guaranteed availability
Service Levels

The Service Levels applicable to the Omnichannel Contact Centre service are as follows:

Service Level: Measurement Period: Month

Measured element

Service Level

Availability of the core Omnichannel Contact Centre service

Not less than 99.9%

Availability of digital channels

Not less than 99.9%

Floor Service Level

The floor service level applicable to the Omnichannel Contact Centre in respect of Availability of the Core System is 85.0%.

Service Credits

The Service Credits applicable to the Service shall be calculated as follows. The formula for calculating the Service Credits shall be:

Service Credit = C x S

MS

Where:

S = the number of seconds by which Redcentric fails to meet the Service Level for Availability in the relevant Month

C = total Charges payable in respect of the Omnichannel Contact Centre for the same Month

MS = total number of seconds in the same Month
Approach to resilience
Available on request.
Outage reporting
Via the Dashboard

Identity and authentication

User authentication needed
Yes
User authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password
Access restrictions in management interfaces and support channels
Access to management interfaces and support channels is based on business need. Implementation is by least privilege RBAC; unique credentials assigned, and all access (successful or failed) is logged using anti-tamper mechanisms, made available for audit and retained for 12 months. Alerts are generated for multiple attempts for investigation by global sysadmins.

Additional authentication mechanisms are used for support channels to assure customers only authorised personnel respond.

Regular access reviews by service and platform owners are conducted with support from the Joiners, Leavers, Movers process, which ensures access is revoked or amended in a timely manner.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users contact the support team to get audit information
How long user audit data is stored for
At least 12 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
BSI
ISO/IEC 27001 accreditation date
30/08/2023
What the ISO/IEC 27001 doesn’t cover
Nothing i.e. all services and locations offered under GCloud 14 ARE covered.
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
Yes
Who accredited the PCI DSS certification
Gemserv Ltd
PCI DSS accreditation date
05/09/2023
What the PCI DSS doesn’t cover
Physical hosting and managed firewall services are covered. All other services are excluded.

Requirements 3, 4, 10, A1 and A2 are excluded.
Cyber essentials
Yes
Cyber essentials plus
Yes
Other security certifications
Yes
Any other security certifications
  • Certificates for physical security of all premises including Data Centres:-
  • Issued by an external assessor against the following standards:-
  • Centre for Protection of National Infrastructure (CPNI):-
  • Using the Classified Material Assessment Tool (CMAT):-
  • Supports the storage and processing of HM Government data to:-
  • Classification ‘OFFICIAL’ including ‘OFFICIAL-SENSITIVE’ special handling.
  • NHS England Data Security and Protection Toolkit; assessment ‘exceeding standards’.
  • Main Data Centres are certified as Police Assured Secure Facilities.
  • HSCN CN-SP Network provider.
  • PSN Connectivity Service; certified to connect organisations to the PSN.

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
ISO/IEC 27001
Information security policies and processes
Redcentric’s InfoSec scope includes ISO27001 certification, and other critical aspects including physical security, employees and third parties. Our approach is to understand the risk from threat actors and implement the controls and mitigations to assure the Confidentiality, Integrity and Availability of data.

Security is driven from the top with the CTO as SIRO (Senior Information Risk Owner), being accountable for several key policy documents, and the signatory for Security and Compliance attestation statements. Ops Board members regularly review key and corporate risks.

Security roles are assigned, with the Head of Compliance owning InfoSec and Operational Security Manager responsible for day to day matters. Regular security forum meetings are held, in addition to senior management review meetings.

Policy compliance is monitored by regular internal security audits, and six monthly surveillance audits by BSI. Annual security training is mandatory for all employees with attendance records maintained for audit purposes.

The following policies and procedures are operable:

IS Policy

Data Protection Policy

Security Incident Management Process.

Acceptable Use Policy

Access Control Policy

Data Classification and Handling Policy

Joiners, Movers, Leavers Process

Third Party System Access Procedure

Visitor Access Procedure

Change Management Procedure

Clear Desk & Screen Policy

Secure Disposal Policy

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
Redcentric operates an ISO20000-1 compliant Change Management Process. Objective is to minimise risk to services whose CIs are impacted.

Achieved by:-

Using standardised methods ensuring efficient handling of all changes using the Change Management Toolset.

Changes are recorded, classified, assessed, approved, prioritised, planned, tested, implemented and documented.

Changes are recorded against the relevant CMDB Configuration Item.

Inputs:-

Completed change records with Impact Assessment

Risk (Security) Assessment

Outputs:-

Accurately recorded change records including all stages of the change lifecycle

Changes by outcome

Forward Schedule of Change

The Change Advisory Board is the final approval stage in the Change Management process.
Vulnerability management type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach
We operate a Vulnerability Management and Patch Management policy and process based on NCSC guidance. Good industry practice is adopted to ensure deployed services are protected at the edge by stateful next-generation firewalls with UTP/IDS/IPS enabled. Assets threats assessed by technical owners against the Design. Resultant risks are impacted, with critical ones contained immediately and patches applied within 48 hours where available. Automated patch management is supported by Kaseya, with end points managed by Microsoft Intune.

We subscribe to the NCSC CISP scheme for vulnerability notification and receive advance notifications from vendors, often before hitting the public domain.
Protective monitoring type
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach
Redcentric has implemented NCSC GPG-13 guidelines for Protective Monitoring (PM). We utilise a range of PM services including vulnerability management and auditing services such as SIEM. The 24*7*365 SIEM service ingests various logs combined with proactive threat analysis to assess potential impact to services. Response is provided by auto-generation of Service Management tickets on resolver groups for immediate triage and remediation. Incident response is often before threats are realised, due to externally provisioned threat analysis notifications. The combination of threat analysis, machine learning, trend analysis, IP blacklist services and Security Operations Centre SMEs provide robust and effective protection of services.
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
Redcentric operates a Security Incident Management policy, which outlines pre-defined processes for how suspected and actual security breaches (including data) must be managed. The policy covers all incidents which affect availability, confidentiality and integrity of data and technology. Common events such as phishing or viruses are included.

Users must report incidents to the ISO mailbox or Assurance team, who will create a Security Incident Record and initiate an investigation. Assurance will manage the incident to closure and decide whether external authorities are notified.

Incident reports are created and reported to the InfoSec Management Group and are available for audit.

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
No

Social Value

Social Value

Social Value

  • Fighting climate change
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

Fighting climate change

Redcentric stands committed in the fight against climate change and dedicated to supporting the UK Government goal of achieving Net Zero emissions by 2050. This commitment is reflected in a meticulously crafted Environmental, Social, and Governance (ESG) strategy, aligned with the United Nations sustainable development goals, and upheld by ISO 14001:2015 certification for three consecutive years, showcasing the company's dedication to environmental stewardship.

As a prominent entity listed on the AIM, Redcentric prioritise transparency and accountability, diligently adhering to regulations. Mandatory publication of carbon emissions in annual reports underscores the unwavering commitment to environmental responsibility and corporate transparency.

Redcentric's dedication to sustainability extends beyond compliance, it’s ingrained in every aspect of operations. Notably, investments totalling £5million in the data centre estate focus on enhancing efficiency, evidenced by Power Usage Effectiveness (PU) reduction from 2 to an impressive 1.6.

The company ensures 100% of power requirements are from sustainable sources, alongside proactive measures like converting backup diesel generators to environmentally friendly alternatives and replacing diesel vans with electric counterparts.

Participation in Manage your UK Emissions Trading Scheme Reporting Service (METS) through GOV.UK and holding a greenhouse gas emissions permit underscore Redcentric's commitment to reducing its carbon footprint. Additionally, the provision of customer monthly reports detailing energy consumption metrics and procurement of all electricity from 100% carbon-neutral sources exemplify the company's dedication to transparency and sustainable practices.

The Redcentric board acknowledges the evolving landscape of ESG considerations, driving greater accountability and transparency across operations. Regular updates to the website keep stakeholders informed about key corporate policies and sustainability initiatives.

Redcentric's commitment to sustainability isn’t just a declaration but a deeply ingrained aspect of corporate ethos. From stringent adherence to regulatory requirements, to proactive investments in renewable energy, comprehensive reporting mechanisms, every action underscores our unwavering dedication to environmental responsibility and corporate transparency.

Tackling economic inequality

Redcentric actively addresses economic inequality through diverse initiatives aimed at empowering communities and fostering long-term sustainability:

Community Engagement Programs & Digitally Driven Fundraising Campaigns:

Utilises technology and resources to support local charities, raising over £50,000 for the Children’s Heart Surgery Fund through outreach campaigns.

The Breck Foundation: Provides online safety training for pupils, parents, and teachers, promoting safety in the online world.

Employment and Training Opportunities: Prioritise job creation and training programs for local residents, offering apprenticeships to rugby league players, wheelchair rugby players, and young athletes, fostering economic development and empowerment.

Charitable Partnerships & Business Fundraising Programme:

Raises funds for charities through sponsored events, like a Yorkshire 3 Peaks walk, involving over 30 employees and raising more than £12,000.

Business Fundraising Enablement Programme: Supports charities in engaging target businesses for funding through calling data and tailored emails.

Digital Transformation Programme: Facilitates digital transformation within charities, enhancing patient and family support.

Transparency and Accountability: Committed to transparency by providing regular reports on the social impact of projects, ensuring stakeholders understand the positive outcomes generated through collaboration.

Upskilling Workforce and Supporting Lower Paid Workers: Offers apprenticeship programs with planned career pathways into senior positions, promoting skill development and progression.

Promotes training and development for all colleagues through a learning management system, investing in role-specific certifications and development programs.

Implements a hybrid working model to support lower-paid workers with reduced travel costs and offers above the apprentice minimum wage, recognising the value apprenticeships bring to the company.

Through these initiatives, we are dedicated to addressing economic inequality and creating a more equitable society. Redcentric believe that by providing individuals with access to opportunities for growth and advancement, we can contribute to reducing economic disparities and promoting social mobility.

Equal opportunity

Redcentric actively fosters an environment where individuals are valued and treated fairly, irrespective of their background, and opposes any form of discrimination prohibited by law.

A key indicator of this commitment is evident in Redcentric's gender pay report, where efforts to address disparities in earnings between men and women are transparently acknowledged. By identifying imbalances in the workforce and actively working to rectify them, Redcentric demonstrates a proactive approach to promoting gender equality within the organisation.

Redcentric's Diversity and Inclusion Forum serves as a platform for ongoing dialogue and action. By establishing working groups focused on specific aspects of diversity, such as gender equality and remote working, employees are empowered to drive positive change and contribute to a more inclusive workplace culture. The planned LGBTQ+ working group further exemplifies Redcentric's commitment to embracing diversity in all its forms.

In terms of recruitment and talent development, Redcentric implements diverse hiring practices and apprenticeship schemes aimed at supporting individuals from various backgrounds. By partnering with outreach organisations and providing apprentices with clear career pathways, Redcentric ensures that opportunities for growth and advancement are accessible to all employees, regardless of their starting point.

Redcentric's inclusive leadership and flexible work policies underscores its dedication to accommodating diverse needs and promoting work-life balance. By offering leadership training that prioritises inclusion and implementing policies such as flexible working hours and enhanced maternity packages, Redcentric creates an environment where employees can thrive professionally while maintaining personal well-being.

In conclusion, Redcentric's comprehensive approach to equal opportunity extends beyond mere policies to encompass tangible actions aimed at fostering diversity, inclusion, and professional development for all employees. By prioritising these values, Redcentric not only enriches its workforce but also sets a standard for ethical and equitable business practices in the industry.

Wellbeing

At Redcentric, prioritising the well-being of our colleagues is paramount, and we've implemented various initiatives to support their mental and physical health. Our commitment to enhancing health and well-being extends to our contract workforce as well. Here's how we're making a difference:

Hybrid Working Model: Providing flexibility to achieve a better work-life balance for our colleagues, fostering a supportive environment and preventing isolation through social networking within the company, including organized social and corporate events. Over 40% of Redcentric’s employees either work from home or on a hybrid model.

MetLife Well-being Hub: Accessible to all employees, offering a comprehensive range of well-being support services, such as confidential 24/7 telephone support, structured counselling sessions, cognitive-behavioural therapy, legal advice, financial management guidance, and health risk assessments.

Well-being Channel: A valuable resource offering mental and physical health support, including webinars and mental health resources for adults and children.

Corporate Social Responsibility Events: Organizing events throughout the year to promote well-being across the organization, utilizing a structured well-being calendar highlighting key awareness weeks like men’s health week and stress awareness week. Additionally, training over 20 mental health first aiders across the business to provide continuous support and engagement.

Leadership Commitment: Our Board sets an example by promoting a healthy corporate culture and embedding ethical values in our business operations. Through these initiatives, we aim to foster a culture where the well-being of our colleagues is prioritised, ensuring a resilient and empowered workforce poised for success.

Pricing

Price
£29.90 to £74.40 a user a month
Discount for educational organisations
No
Free trial available
No

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at tenders@redcentricplc.com. Tell them what format you need. It will help if you say what assistive technology you use.