Maytech

Quatrix

Secure cloud managed file transfer (MFT) and workflow automation. Quatrix is used to govern and manage person to person file sharing and automated data transfer workflows over SFTP and web with third parties. Send, receive and collaborate securely, reliably and fast. Easy to use and set up.

Features

• Transfer data securely over HTTPS, SFTP, or PGP
• Build no code workflows: SFTP, AWS, Azure, GCP, on premises
• Project folders with granular controls for internal and external collaboration
• UK data residency, multi or dedicated instance GCP, AWS, Azure
• Central administration: user provisioning, full tracking and audit trail
• Authentication, 2fa, SSO, SSH key management
• Integrate with Outlook , Desktop app. Full API documentation
• Data stored at rest using AES 256 bit encryption
• UK data residency, multi or dedicated instance GCP, AWS, Azure
• ISO 27001 certified and audited by Lloyd's Registered Quality Assurance

Benefits

• Simple, fast and cost effective managed file transfer
• Automate routine cloud or on-premises transfers, reduce human error
• Replace internal scripts with simple no code workflows
• Increase security, replace unapproved apps with one file sharing app
• Enterprise compliance and assurance, ISO 27001, PCI-DSS and GDPR
• Agile development, new features requests free of charge
• Dedicated account manager and rapid response support team
• High availability.
• Help centre with full product and API documentation
• Dedicated administration support available

£5.01 to £11.25 a licence a month

• Education pricing available
• Free trial available

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at sales@maytech.net. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

295848803894047

Contact

John Lynch
01892 861222
sales@maytech.net

Service scope

• Software add-on or extension: No
• Cloud deployment model:
  • Public cloud
  • Private cloud
  • Hybrid cloud
• Service constraints: No
• System requirements: None

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Between business hours, Monday-Friday 8.00-23.00, 99.5% of support tickets receive a response within 45 minutes and 90% are fully resolved within 3 days. ; 24/7 email and phone support for critical incidents and Premium customers
• User can manage status and priority of support tickets: No
• Phone support: Yes
• Phone support availability: 24 hours, 7 days a week
• Web chat support: Web chat
• Web chat support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support accessibility standard: None or don’t know
• How the web chat support is accessible: Clicking on icon on web page, opens a new tab and users must enter their email address, include their question and accept the terms and conditions check box to start a chat.
• Web chat accessibility testing: None
• Onsite support: No
• Support levels: All customer have a dedicated account manager to assist with on boarding, set up and ongoing questions. A support team is available 24/7 to handle service related support queries. ; Support is included in the service list price. 24/7 premium support is available. ; ; There is an option to pay extra for enhanced help desk and support services. This is appropriate if you need priority care in the event of a major incident.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Free trial; Free Demo and online training; Free set up and configuration help; Easy to access admin and user documentation if required
• Service documentation: Yes
• Documentation formats:
  • HTML
  • PDF
• End-of-contract data extraction: Users control their data at all times. They simply delete their data. Maytech do not keep any persistent copies of the date beyond 28 days after deletion.
• End-of-contract process: No additional costs. At the end of a contract service ceases. ; ; Admin controls all user access and data. Accounts are deleted after 28 days.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: All functionality works on mobile as well as desktop.
• Service interface: Yes
• User support accessibility: WCAG 2.1 A
• Description of service interface: The service interface is accessible via the internet. Admin and users login here to access their account.
• Accessibility standards: WCAG 2.1 A
• Accessibility testing: A complete audit has been completed by the design team and recommended improvements to comply with WCAG 2.1AA are being incorporated into the product design with updates on a continual basis. There is currently no final deadline for when these ongoing improvements will be completed to achieve AA standard.
• API: Yes
• What users can and can't do using the API: Quatrix API helps you add secure file sharing capabilities to your apps. Using our API you can share and receive files, store and track your files on Quatrix cloud, manage your users and contacts, adjust your account and profile settings as well as cover billing for the account. Learn more how to use the API to perform all of these operations in API Reference. ; ; Quatrix API Explorer page displays all available resources with APIs and lets you explore the API with your own data.; ; API Guides contain the series of guides that explain how to use Quatrix API to perform many different types of functions. ; ; All API documentation can be found here https://docs.maytech.net/display/MD/Quatrix+API
• API documentation: Yes
• API documentation formats: Open API (also known as Swagger)
• API sandbox or test environment: Yes
• Customisation available: Yes
• Description of customisation: Quatrix is a SaaS service, however it can easily be customised to suit any file transfer workflow requirements. Maytech can develop the customer requirements or customers may be able to utilise the API

Scaling

• Independence of resources: Quatrix is a SaaS service designed to scale. There is ample capacity for users.

Analytics

• Service usage metrics: Yes
• Metrics types: Comprehensive tracking for users and admins shows both historic and in progress shares with full details of recipients, files shared and download status. This can be exported to a .CSV file.
• Reporting types: Reports on request

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Up to Security Clearance (SC)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: ‘IT Health Check’ performed by a CHECK service provider
• Protecting data at rest:
  • Physical access control, complying with SSAE-16 / ISAE 3402
  • Encryption of all physical media
• Data sanitisation process: Yes
• Data sanitisation type:
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
• Equipment disposal approach: A third-party destruction service

Data importing and exporting

• Data export approach: Users are in control of their data at all time. It can easily be exported, or deleted.
• Data export formats: CSV
• Data import formats: CSV

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

• Guaranteed availability: 1. As a minimum, the Services will be available 99.95% of the time at all times (other than as provided below). A lack of availability is defined as an individual outage in excess of 15 minutes or the sum of all outages exceeding 202 minutes in a consecutive period of 28 days. Availability is measured at Maytech’s gateway routers. A lack of availability is a breach of this SLA.; In the event of any breach or breaches in a 28 day period of this SLA the Customer will be entitled to claim a credit in accordance with the following schedule:; Number of Breaches Reduction in the Pro-Rated Service; in a 28-Day Period Charge for the 28-Day Period; Between 2 and 5: 25%; Between 6 and 10: 50%; 11 or more: 100%
• Approach to resilience: Quatrix is a highly available service and used for many mission critical workflows. Quatrix provides a stable and resilient multi-tenant service to ensure confidentiality, integrity, and high availability.; ; For the most demanding workflows with little or no tolerance for ANY downtime, Quatrix can be deployed on a dedicated instance in a cloud providers' data centre of preference and architected to meet the highest and most demanding availability and recovery point objectives. This includes clustered application across three availability zones with zonal file storage replication.
• Outage reporting: Email alerts. A public dashboard / service page is also available on Maytech.net

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • 2-factor authentication
  • Username or password
• Access restrictions in management interfaces and support channels: Access control is governed by ISMS OP 15. ; Where support staff need to access customer accounts in response to customer trouble tickets, temporary access is granted by support management with a one-time authentication token. Access is limited to filesystem navigation and does not include rights to read or download files.
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

• Access to user activity audit information: You control when users can access audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: Lloyd's Register Quality Assurance
• ISO/IEC 27001 accreditation date: 27 January 2014
• What the ISO/IEC 27001 doesn’t cover: Information Security relating to the design, development and support of Maytech's SaaS hosted services is covered by ISO 27001.
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: Yes
• Who accredited the PCI DSS certification: Currently self assessed. Halo Security (McAfee ) Approved Scanning Vendor
• PCI DSS accreditation date: N/A
• What the PCI DSS doesn’t cover: Quatrix will regularly scanned and passes a PCI-DSS penetration test with reports available on request. ; ; Customers are welcome to perform their own scan by contacting support@maytech.net and completing the scanning form information.
• Cyber essentials: Yes
• Cyber essentials plus: Yes
• Other security certifications: No

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: Maytech are ISO 27001 certified. ; There is a rigorous internal audit schedule covering all aspects of the Information Security and Management System as well as ongoing staff training for new comers and refresher course of others. There are bi annual external audits by LLRQ. ; There are weekly meetings of the ISM Team.

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: Change Management is covered by ISMS OP 12, Change Control Procedure. ; There are three categories of changes, ; 1) General procedures, are not documented.; 2) Standard System Administration Procedures, changes must be recorded in the Change Control Jira project on the same business day.; 3) Service Critical Operations, the originator of a change request completes the change request online form, using the Maytech Change Management System and obtaining the approval of the CAB.
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: Confirms to ISO 27001 standards. ; Potential threats to services are identified through third party security scanning tools and white hat hacker attempts. There is an ongoing vulnerability program to mitigate threats and this is reviewed weekly in the ISMS meeting. ; Additionally customers can perform their own pen tests on their service.
• Protective monitoring type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Protective monitoring approach: ISMS OP 05 - Security Event/Incident Responding Procedure.; ; All reports of information security weaknesses/incidents or events relating to any of Maytech’s information assets are within the scope of this procedure. In addition, any events or weaknesses/incidents detected through normal use or by monitoring of firewalls, access logs, etc. fall within the scope of this procedure.; Each reported weakness/incident or event is to be assessed for its likelihood and impact to the business in three main areas:; Confidentiality, Integrity and Availability. ; ; The full procedure is available on request.
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: All information security reports are logged upon receipt and the log is used to ensure that all reports are analysed and closed out.; All information security events and weaknesses/incidents are, immediately upon notification, assessed and categorised by the Information Security Manager. There are three categories: events, vulnerabilities and incidents. ; EVENT is the occurrences that, after analysis, has no, or very minor importance for information security; ; VULNERABILITY is the weakness that, after analysis, clearly exists as significant weaknesses compromising information security; ; INCIDENT is the occurrence of events (or series of events) that has a significant probability of compromising Maytech’s information security

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

• Connection to public sector networks: No

Social Value

• Social Value:

  Social Value

  Wellbeing

  Wellbeing

  Maytech have a committed focus on the well being of staf. Benefits include gym membership, access to a mental health experts and phycologists, annual team trips and good holiday allowance. Staff can also work from home.

Pricing

• Price: £5.01 to £11.25 a licence a month
• Discount for educational organisations: Yes
• Free trial available: Yes
• Description of free trial: The full service is available to trial.
• Link to free trial: https://www.maytech.net/freetrial.html

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at sales@maytech.net. Tell them what format you need. It will help if you say what assistive technology you use.