Maytech

Quatrix

Secure cloud managed file transfer (MFT) and workflow automation. Quatrix is used to govern and manage person to person file sharing and automated data transfer workflows over SFTP and web with third parties. Send, receive and collaborate securely, reliably and fast. Easy to use and set up.

Features

Transfer data securely over HTTPS, SFTP, or PGP
Build no code workflows: SFTP, AWS, Azure, GCP, on premises
Project folders with granular controls for internal and external collaboration
UK data residency, multi or dedicated instance GCP, AWS, Azure
Central administration: user provisioning, full tracking and audit trail
Authentication, 2fa, SSO, SSH key management
Integrate with Outlook , Desktop app. Full API documentation
Data stored at rest using AES 256 bit encryption
UK data residency, multi or dedicated instance GCP, AWS, Azure
ISO 27001 certified and audited by Lloyd's Registered Quality Assurance

Benefits

Simple, fast and cost effective managed file transfer
Automate routine cloud or on-premises transfers, reduce human error
Replace internal scripts with simple no code workflows
Increase security, replace unapproved apps with one file sharing app
Enterprise compliance and assurance, ISO 27001, PCI-DSS and GDPR
Agile development, new features requests free of charge
Dedicated account manager and rapid response support team
High availability.
Help centre with full product and API documentation
Dedicated administration support available

£3.12 to £9.60 a licence a month

Education pricing available
Free trial available

Service documents

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at sales@maytech.net. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

Contact

Maytech John Lynch
Telephone: 01892 861222
Email: sales@maytech.net

Service scope

Software add-on or extension: No
Cloud deployment model: Public cloud

Private cloud

Hybrid cloud
Service constraints: No
System requirements: None

User support

Email or online ticketing support: Email or online ticketing
Support response times: Between business hours, Monday-Friday 8.00-23.00, 99.5% of support tickets receive a response within 45 minutes and 90% are fully resolved within 3 days.
24/7 email and phone support for critical incidents.
User can manage status and priority of support tickets: No
Phone support: Yes
Phone support availability: 24 hours, 7 days a week
Web chat support: Web chat
Web chat support availability: 9 to 5 (UK time), Monday to Friday
Web chat support accessibility standard: None or don’t know
How the web chat support is accessible: Clicking on icon on web page, opens a new tab and users must enter their email address, include their question and accept the terms and conditions check box to start a chat.
Web chat accessibility testing: None
Onsite support: No
Support levels: All customer have a dedicated account manager to assist with on boarding, set up and ongoing questions. A support team is available 24/7 to handle service related support queries.
Support is included in the service list price.

There is an option to pay extra for enhanced help desk and support services. This is appropriate if you need priority care in the event of a major incident.
Support available to third parties: Yes

Onboarding and offboarding

Getting started: Free trial
Free Demo and online training
Free set up and configuration help
Easy to access admin and user documentation if required
Service documentation: Yes
Documentation formats: HTML

PDF
End-of-contract data extraction: Users control their data at all times. They simply delete their data. Maytech do not keep any persistent copies of the date beyond 28 days after deletion.
End-of-contract process: No additional costs. At the end of a contract service ceases.

Admin controls all user access and data. Accounts are deleted after 28 days.

Using the service

Web browser interface: Yes
Supported browsers: Internet Explorer 11

Microsoft Edge

Firefox

Chrome

Safari

Opera
Application to install: No
Designed for use on mobile devices: Yes
Differences between the mobile and desktop service: All functionality works on mobile as well as desktop.
Service interface: Yes
User support accessibility: WCAG 2.1 A
Description of service interface: The service interface is accessible via the internet. Admin and users login here to access their account.
Accessibility standards: WCAG 2.1 A
Accessibility testing: A complete audit has been completed by the design team and recommended improvements to comply with WCAG 2.1AA are being incorporated into the product design with updates on a continual basis. There is currently no final deadline for when these ongoing improvements will be completed to achieve AA standard.
API: Yes
What users can and can't do using the API: Quatrix API helps you add secure file sharing capabilities to your apps. Using our API you can share and receive files, store and track your files on Quatrix cloud, manage your users and contacts, adjust your account and profile settings as well as cover billing for the account. Learn more how to use the API to perform all of these operations in API Reference.

Quatrix API Explorer page displays all available resources with APIs and lets you explore the API with your own data.

API Guides contain the series of guides that explain how to use Quatrix API to perform many different types of functions.

All API documentation can be found here https://docs.maytech.net/display/MD/Quatrix+API
API documentation: Yes
API documentation formats: Open API (also known as Swagger)
API sandbox or test environment: Yes
Customisation available: Yes
Description of customisation: Quatrix is a SaaS service, however it can easily be customised to suit any file transfer workflow requirements. Maytech can develop the customer requirements or customers may be able to utilise the API

Scaling

Independence of resources: Quatrix is a SaaS service designed to scale. There is ample capacity for users.

Analytics

Service usage metrics: Yes
Metrics types: Comprehensive tracking for users and admins shows both historic and in progress shares with full details of recipients, files shared and download status. This can be exported to a .CSV file.
Reporting types: Reports on request

Resellers

Supplier type: Not a reseller

Staff security

Staff security clearance: Other security clearance
Government security clearance: Up to Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations: Yes
Data storage and processing locations: United Kingdom
User control over data storage and processing locations: Yes
Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency: At least once a year
Penetration testing approach: ‘IT Health Check’ performed by a CHECK service provider
Protecting data at rest: Physical access control, complying with SSAE-16 / ISAE 3402

Encryption of all physical media
Data sanitisation process: Yes
Data sanitisation type: Explicit overwriting of storage before reallocation

Deleted data can’t be directly accessed
Equipment disposal approach: A third-party destruction service

Data importing and exporting

Data export approach: Users are in control of their data at all time. It can easily be exported, or deleted.
Data export formats: CSV
Data import formats: CSV

Data-in-transit protection

Data protection between buyer and supplier networks: TLS (version 1.2 or above)

IPsec or TLS VPN gateway
Data protection within supplier network: TLS (version 1.2 or above)

IPsec or TLS VPN gateway

Availability and resilience

Guaranteed availability: 1. As a minimum, the Services will be available 99.95% of the time at all times (other than as provided below). A lack of availability is defined as an individual outage in excess of 15 minutes or the sum of all outages exceeding 202 minutes in a consecutive period of 28 days. Availability is measured at Maytech’s gateway routers. A lack of availability is a breach of this SLA.
In the event of any breach or breaches in a 28 day period of this SLA the Customer will be entitled to claim a credit in accordance with the following schedule:
Number of Breaches Reduction in the Pro-Rated Service
in a 28-Day Period Charge for the 28-Day Period
Between 2 and 5: 25%
Between 6 and 10: 50%
11 or more: 100%
Approach to resilience: Quatrix is a highly available service and used for many mission critical workflows. Quatrix provides a stable and resilient multi-tenant service to ensure confidentiality, integrity, and high availability.

For the most demanding workflows with little or no tolerance for ANY downtime, Quatrix can be deployed on a dedicated instance in a cloud providers' data centre of preference and architected to meet the highest and most demanding availability and recovery point objectives. This includes clustered application across three availability zones with zonal file storage replication.
Outage reporting: Email alerts. A public dashboard / service page is also available on Maytech.net

Identity and authentication

User authentication needed: Yes
User authentication: 2-factor authentication

Username or password
Access restrictions in management interfaces and support channels: Access control is governed by ISMS OP 15.
Where support staff need to access customer accounts in response to customer trouble tickets, temporary access is granted by support management with a one-time authentication token. Access is limited to filesystem navigation and does not include rights to read or download files.
Access restriction testing frequency: At least every 6 months
Management access authentication: 2-factor authentication

Public key authentication (including by TLS client certificate)

Identity federation with existing provider (for example Google Apps)

Username or password

Audit information for users

Access to user activity audit information: You control when users can access audit information
How long user audit data is stored for: At least 12 months
Access to supplier activity audit information: Users contact the support team to get audit information
How long supplier audit data is stored for: At least 12 months
How long system logs are stored for: At least 12 months

Standards and certifications

ISO/IEC 27001 certification: Yes
Who accredited the ISO/IEC 27001: Lloyd's Register Quality Assurance
ISO/IEC 27001 accreditation date: 27 January 2014
What the ISO/IEC 27001 doesn’t cover: Information Security relating to the design, development and support of Maytech's SaaS hosted services
ISO 28000:2007 certification: No
CSA STAR certification: No
PCI certification: Yes
Who accredited the PCI DSS certification: Currently self assessed. McAfee Secure is ou Approved Scanning Vendor
PCI DSS accreditation date: N/A
What the PCI DSS doesn’t cover: Quatrix will regularly scanned and passes a PCI-DSS penetration test with reports available on request.

Customers are welcome to perform their own scan by contacting support@maytech.net and completing the scanning form information.
Cyber essentials: Yes
Cyber essentials plus: No
Other security certifications: No

Security governance

Named board-level person responsible for service security: Yes
Security governance certified: Yes
Security governance standards: ISO/IEC 27001
Information security policies and processes: Maytech are ISO 27001 certified.
There is a rigorous internal audit schedule covering all aspects of the Information Security and Management System as well as ongoing staff training for new comers and refresher course of others. There are bi annual external audits by LLRQ.
There are weekly meetings of the ISM Team.

Operational security

Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach: Change Management is covered by ISMS OP 12, Change Control Procedure.
There are three categories of changes,
1) General procedures, are not documented.
2) Standard System Administration Procedures, changes must be recorded in the Change Control Jira project on the same business day.
3) Service Critical Operations, the originator of a change request completes the change request online form, using the Maytech Change Management System and obtaining the approval of the CAB.
Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Vulnerability management approach: Confirms to ISO 27001 standards.
Potential threats to services are identified through third party security scanning tools and white hat hacker attempts. There is an ongoing vulnerability program to mitigate threats and this is reviewed weekly in the ISMS meeting.
Additionally customers can perform their own pen tests on their service.
Protective monitoring type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Protective monitoring approach: ISMS OP 05 - Security Event/Incident Responding Procedure.

All reports of information security weaknesses/incidents or events relating to any of Maytech’s information assets are within the scope of this procedure. In addition, any events or weaknesses/incidents detected through normal use or by monitoring of firewalls, access logs, etc. fall within the scope of this procedure.
Each reported weakness/incident or event is to be assessed for its likelihood and impact to the business in three main areas:
Confidentiality, Integrity and Availability.

The full procedure is available on request.
Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach: All information security reports are logged upon receipt and the log is used to ensure that all reports are analysed and closed out.
All information security events and weaknesses/incidents are, immediately upon notification, assessed and categorised by the Information Security Manager. There are three categories: events, vulnerabilities and incidents.
EVENT is the occurrences that, after analysis, has no, or very minor importance for information security;
VULNERABILITY is the weakness that, after analysis, clearly exists as significant weaknesses compromising information security;
INCIDENT is the occurrence of events (or series of events) that has a significant probability of compromising Maytech’s information security;

Secure development

Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks: No

Pricing

Price: £3.12 to £9.60 a licence a month
Discount for educational organisations: Yes
Free trial available: Yes
Description of free trial: The full service is available to trial.
Link to free trial: https://www.maytech.net/freetrial.html

Service documents

Request an accessible format

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Quatrix

Features

Benefits

Pricing

Service documents

Framework

Service ID

Contact

Service scope

User support

Onboarding and offboarding

Using the service

Scaling

Analytics

Resellers

Staff security

Asset protection

Data importing and exporting

Data-in-transit protection

Availability and resilience

Identity and authentication

Audit information for users

Standards and certifications

Security governance

Operational security

Secure development

Public sector networks

Social Value

Pricing

Service documents