Skip to main content

Beta Help us improve the Digital Marketplace - send your feedback

WhosOff

WhosOffice.com

Manage and plan shift planning and rotas of any kind, including fixed workers and part timers along with overtime and manning levels. Also manage staff leave and out-of office times including holidays and absences. Optimised to work across multiple devices. Additional modules for Task Planning, HR and document storage.

Features

  • Shift planning of any kind or rota patterns
  • See total hours, manning levels and competencies across shifts
  • Distributable and printable shifts and rotas
  • Build and plan your shifts with complete flexibility
  • Staff leave managed by multiple allowance 'pots'
  • Multiple approval system or auto approve for leave
  • User role permissions for streamlined user interaction
  • Events for public holidays and organisation centred activities
  • Easily accessible 'in app' help when needed
  • Certified ISO27001:2017 for Information Security

Benefits

  • Quickly plan and schedule any type of shift and rota
  • Easily spot manning levels, staff competencies and hours worked
  • Quickly distribute planned shifts and rotas to staff
  • Centralise holiday/absence leave requests and approval process
  • Report on staff working times, overtime and leave
  • Multiple calendar views by group or department
  • Task Planning and job assignment
  • HR tools to record personnel details, appraisals, training and certifications
  • Document storage

Pricing

£1.33 to £2.00 a user a month

  • Free trial available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at gcloud.enquiries@xdrive.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

3 1 1 5 9 7 7 2 5 5 6 3 7 2 0

Contact

WhosOff Philip Cross
Telephone: 01227764806
Email: gcloud.enquiries@xdrive.co.uk

Service scope

Software add-on or extension
No
Cloud deployment model
Public cloud
Service constraints
No
System requirements
None

User support

Email or online ticketing support
Email or online ticketing
Support response times
Support available Mon-Friday 0900hrs-1730hrs within 2 hours
User can manage status and priority of support tickets
No
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
No
Support levels
Email or telephone support to all users
No additional costs
Support available to third parties
No

Onboarding and offboarding

Getting started
We offer an Assisted sign up option so new users can contact us upon sign up, and we can provide "hand holding" to help users get up and running.

In page help guides and help videos are also avaialable
Service documentation
No
End-of-contract data extraction
Export to csv
End-of-contract process
Users can end their contract with 30 days notice. Users can export their own data via the application but we do not provide a service to export the data on their behalf.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
Application is responsive all features are available
Service interface
No
User support accessibility
None or don’t know
API
No
Customisation available
No

Scaling

Independence of resources
We monitor our connectivity and capacity to ensure demand is managed

Analytics

Service usage metrics
No

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Staff screening not performed
Government security clearance
None

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
No
Datacentre security standards
Supplier-defined controls
Penetration testing frequency
Less than once a year
Penetration testing approach
‘IT Health Check’ performed by a Tigerscheme qualified provider or a CREST-approved service provider
Protecting data at rest
Physical access control, complying with another standard
Data sanitisation process
No
Equipment disposal approach
A third-party destruction service

Data importing and exporting

Data export approach
Via the reporting section to export data
Data export formats
CSV
Data import formats
CSV

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
99.999
Approach to resilience
Available on request
Outage reporting
Email Alert

Identity and authentication

User authentication needed
Yes
User authentication
Username or password
Access restrictions in management interfaces and support channels
Only Administrators have access to management interfaces
Access restriction testing frequency
At least every 6 months
Management access authentication
Username or password

Audit information for users

Access to user activity audit information
Users contact the support team to get audit information
How long user audit data is stored for
Between 1 month and 6 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
Between 1 month and 6 months
How long system logs are stored for
Less than 1 month

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
The British Assessment Bureau
ISO/IEC 27001 accreditation date
18/09/2016
What the ISO/IEC 27001 doesn’t cover
Nothing
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Cyber essentials
No
Cyber essentials plus
Yes
Other security certifications
No

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
ISO/IEC 27001
Information security policies and processes
Certified ISO27001:2013

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
All changes are managed through our management teams' challenge process. Assessing feasibility and benefit to the community as whole including impacts on security.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
We monitor all our services 24/7
We undertake annual penetration and 6 monthly fail over testing .
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
Physical hardware controls protect our networks.
Any suspicious 'in application' activity is reported in real time and accounts/IP addresses closed out.
Incident management type
Supplier-defined controls
Incident management approach
We have procedures in place for incident reporting and control as defined within our ISO27001:2013 processes.

Secure development

Approach to secure software development best practice
Supplier-defined process

Public sector networks

Connection to public sector networks
No

Social Value

Social Value

Social Value

Wellbeing

Wellbeing

Having an easily accessible digital record of work place working times, absence and holidays can assist in monitoring staff well being and ensuring any trends are easily identified and actioned.

Pricing

Price
£1.33 to £2.00 a user a month
Discount for educational organisations
No
Free trial available
Yes
Description of free trial
1 month Free trial of the full system

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at gcloud.enquiries@xdrive.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.