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  1. Digital Marketplace
  2. Lot 2: Cloud software
  3. FinancialForce - Financial Management and FP&A
AGILYX EMEA LTD

FinancialForce - Financial Management and FP&A

FinancialForce Financial Management is a cloud accounting solution completely native to the #1 business cloud platform from Salesforce.Built to serve small startups, rapidly growing medium-sized businesses, and international organisations, FinancialForce lets your team handle all core financial management functions in one place.

Features

  • Comprehensive financial reporting and analytics
  • Flexible, balanced general ledger
  • Automated billing and collections
  • Built in audit trails
  • Personalised workspaces
  • Order, Procurement and inventory Automation
  • Multi- entity, multi-currency , multi -dimensional analysis
  • Fixed asset Management
  • Cash Management
  • Payables & Settlement

Benefits

  • Increase revenue & streamline operations
  • Streamline, simplify, and automate your financial operations.
  • Close the books faster, optimize cash flow
  • Complete Customer-centric view of your business
  • Increase automation and efficiency
  • Simply the entire order and fulfilment process
  • Measure your financial health across the entire portfolio
  • Track the entire lifecycle from procurement to disposal
  • Monitor cash inflow /outflow across multiple bank accounts.
  • Pay your vendors on time. Automate accounts payable processes

Pricing

£1,000 a user a year

  • Education pricing available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at julie.taylor@agilyxgroup.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

4 0 4 7 0 1 7 0 4 7 3 8 1 0 4

Contact

AGILYX EMEA LTD Julie Taylor
Telephone: 01628 637266
Email: julie.taylor@agilyxgroup.com

Service scope

Software add-on or extension
Yes, but can also be used as a standalone service
What software services is the service an extension to
Salesforce- uses same sets of Master Data such as "Accounts", "Contacts", "Price Book", "Opportunity". This means when using FinancialForce & Salesforce; data silos are eliminated with one version of the truth centred around "Accounts". Salesforce platform tools work across Salesforce and FinancialForce. These include "Chatter" collaboration, workflow, Dashboard and reporting.
Cloud deployment model
Public cloud
Service constraints
No constraints. True Public Cloud offering on the Globally recognised Salesforce platform. So long as you have access to the internet, you can have access to our applications assuming you have the correct licenses and permissions.
System requirements
  • SaaS accessed over internet.
  • True pure Cloud SaaS
  • Recent versions of most major browsers are supported.
  • Supported browser information is in Service Description Document
  • No downloads required for any device.

User support

Email or online ticketing support
Email or online ticketing
Support response times
FinancialForce has 2 key offerings for Support; "Standard Success" comes included as part of the subscription service. Standard response under "Standard Success" offers 7am to 5.30pm support during the working week (Mon - Fri). Response time is within 2 working days. "Premier Success" offers 24 x 7 for standstill and critical issues. Response times under Premier Success is 1 hour for standstill, 2 hours for critical and for other problems - 6 hours.

Only Premier Support offers weekend support.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
Most of the Support from FinancialForce is undertaken remotely in event of technical software problems. (i.e. bugs etc.)

If support is needed on site - typically this is more to do with; training, configuration and customisations where we can provide support on an hourly cost basis through our Professional Services Team.

The Standard Success Plan comes as part of the annual license subscription and includes a 2 business day response time to logged problems. All upgrades are part of this subscription service.

For a more tailored and faster response service Premier Success Support is offered and indeed is mandatory for annual license contracts of over £50,000 per annum. The cost is calculated as 20% of the Net license fee per annum.

As part of Premier Success Service - a dedicated Customer Success Manager is appointed to help ensure that a client gets upmost satisfaction from the FinancialForce applications.

The details of our Standard and Premier Success plans can be found on our website that detail the differences.

All clients have full access to "Communities" where advice and guidance can be shared among clients and FinancialForce.

Premier Support allows for 24 x 7 support for standstill and critical issues.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Once contracts are signed, software is on boarded within typically a few days. This involves setting up an "Org" or instance of the FinancialForce software on the salesforce platform and allowing access via the internet to the client. So within a few days a client has access to all licenses, however if it is a new implementation, a client typically cannot use the software immediately as it has to be configured for use and to achieve this - training is provided followed by configuration support by Agilyx. New clients do have access to the customer portal called FinancialForce Community that provides a wealth of useful information to help get a clients started. These include introductory video's of applications, product notes, user guides, training clips, talking to other customers etc. The main implementation effort is usually a Project led by the client with Agilyx providing necessary training and configuration assistance. The process is designed to impart an effective knowledge transfer to allow clients to be able to maintain the applications themselves without recourse to third party help. The implementation effort required is scoped out by Agilyx and estimates shared with the client.
Service documentation
Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction
Customer Data (as defined in the FinancialForce Master Subscription Agreement) can be extracted at any time during the contract and for a specified period on termination or expiration. The time period is specified in the FinancialForce Master Subscription Agreement. Typically data can simply be downloaded via csv files or via any interfaces that may have been set up
End-of-contract process
The subscription price to use FinancialForce software provides the right to use the software with as many users that have been granted licenses for. Renewal notices are provided before a contract period ends inviting clients to renew. At this time customers can choose not to renew or change their subscription if they so wish. If a client simply wants to end the subscription contract then they will have a set period of time to access and remove any data they need before access to their data is terminated and any data remaining is removed from the Salesforce platform.

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
There is no major difference between the experience on desktop or mobile device. All FinancialForce applications are fully mobile. They have been designed to work on small screens and run on Salesforce Mobile platform.

This platform delivers mobile apps faster and with powerful no code builders. pro code tools and enterprise services.
Service interface
Yes
User support accessibility
None or don’t know
Description of service interface
All FinancialForce Services for our Cloud applications run on Salesforce platform and therefore accessed through this. The applications are also available via APIs and "Communities" offers a complete range of help and other information for our clients.
Accessibility standards
None or don’t know
Description of accessibility
The services are delivered as pure web pages and conform to Salesforce accessibility standards.

Java script is required for full Service functionality. This is in line with all leading globally available SaaS / Cloud services.
Accessibility testing
Testing for touch screen technology was done with the National Audit Office
API
Yes
What users can and can't do using the API
FinancialForce uses Salesforce platform API's that are published and well documented. No specific limitation, the API's will allow interconnectivity with other systems. FinancialForce also offers some additional APIs to automate business processes within its applications as referenced here: https://developer.financialforce.com/
API documentation
Yes
API documentation formats
  • HTML
  • PDF
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
Customisation means any functionality that may be needed that cannot be achieved through normal configuration. Either users can customise if they have the right skills or use FinanciaForce, or use appropriately skilled 3rd party organisations such as Agilyx to undertake specific customisations.

A lot can be done through simple "Click Not Codes" on the Salesforce platform such as adding or deleting fields and creating workflows that may require customisation on other more "legacy" applications. this is often also described as Low Code.

Scaling

Independence of resources
FinancialForce runs on the Salesforce platform that is a multi-tenant scalable solution with multiple servers and multiple data centres around the globe.

Salesforce runs a continual programme to ensure data loads are balanced so that performance is not adversely effected by new clients using the platform.

Analytics

Service usage metrics
Yes
Metrics types
For customers on the Premier Success plan, the Client Success Manager appointed can review with the client various service metrics around usage of the applications, number of calls made, response times to various types of calls (high to low priority), fix times (may be work arounds or bug fixes) and a wealth of additional data.
Reporting types
Reports on request

Resellers

Supplier type
Reseller providing extra support
Organisation whose services are being resold
FinancialForce

Staff security

Staff security clearance
Other security clearance
Government security clearance
None

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
  • Other locations
User control over data storage and processing locations
No
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 3.0)
Penetration testing frequency
Never
Protecting data at rest
  • Physical access control, complying with CSA CCM v3.0
  • Physical access control, complying with SSAE-16 / ISAE 3402
Data sanitisation process
Yes
Data sanitisation type
Deleted data can’t be directly accessed
Equipment disposal approach
In-house destruction process

Data importing and exporting

Data export approach
Data can be exported from FinancialForce applications on the Salesforce platform into a set of comma-separated values (CSV) files.
Data export formats
CSV
Data import formats
  • CSV
  • Other
Other data import formats
Agilyx can assist with with custom implementation and data imports

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
FinancialForce offers a 98% SLA and associated credits which can be incorporated into a Call-Off Contract.
Approach to resilience
FinancialForce applications are developed on the Salesforce platform. All networking components, SSL accelerators, load balancers, Web servers and application servers that are part of the Services are configured in a redundant configuration. All Customer Data is stored on a primary database server that is clustered with a backup database server for redundancy. All Customer Data is stored on carrier-class disk storage using RAID disks and multiple data paths. All Customer Data, up to the last committed transaction, is automatically backed up on a regular basis. Any backup tapes are verified for integrity stored in an offsite facility in a secure, fire-resistant, location
Outage reporting
Scheduled maintenance and outages are reported on https://status.salesforce.com/status

Identity and authentication

User authentication needed
Yes
User authentication
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Dedicated link (for example VPN)
  • Username or password
  • Other
Other user authentication
Access to FinancialForce applications requires authentication via one of the supported mechanisms as described in the Salesforce Security Implementation Guide including user ID/password, SAML based Federation, Oauth, Social Login, or Delegated Authentication as determined and controlled by the customer.
Access restrictions in management interfaces and support channels
Customers can control administrative and support access to their environment.
Access restriction testing frequency
At least once a year
Management access authentication
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Dedicated link (for example VPN)
  • Username or password
  • Other
Description of management access authentication
The management access to the service is entirely governed by the clients salesforce administration team. This means that no one outside the client organisation including FinancialForce can get access without permission from the client.

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
User-defined
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
User-defined
How long system logs are stored for
User-defined

Standards and certifications

ISO/IEC 27001 certification
No
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Cyber essentials
No
Cyber essentials plus
No
Other security certifications
Yes
Any other security certifications
  • SSAE 16 SOC 1
  • SSAE 16 SOC 11

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
Other
Other security governance standards
SSAE16 SOC 1 and SOC 11. Salesforce (FinancialForce's hosting platform) is ISO 27001 certified
Information security policies and processes
The FinancialForce Chief Information Security Officer is responsible for the enterprise Information Security Program. FinancialForce security policies are based on ISO 27001. The Security department coordinates security policy, program and verification efforts, to ensure that customer and company information assets are adequately protected. Various functions include identifying, evaluating and reporting on security risks, compliance with security and privacy regulations and commitments, threat and vulnerability management, security incident management and response. The Security department reports to the SVP, Chief Legal Officer.

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
FinancialForce has defined software development and change management processes which are documented and audited in an annual SSAE16 SOC1 report. These can be provided upon request to prospects and customers under an NDA
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
FinancialForce has a product security team that works closely with our platform provider Salesforce to identify and address security vulnerabilities in FinancialForce products. FinancialForce’s software development lifecycle incorporates a range of security measures, including:
- Code reviews designed to ensure adherence to FinancialForce development standards.
-Software security testing and code scanning to identify and address security vulnerabilities.
-Release reviews and approvals designed to ensure product releases comply with internal process requirements.
- Vulnerability testing and remediation for infrastructure and tools supporting our source code management platform.
- Development and changes to production application systems are authorised, tested, approved and documented.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
FinancialForce maintains security incident management policies and procedures and will promptly notify Customer in the event FinancialForce becomes aware of an actual or reasonably suspected unauthorized disclosure of Customer Data. FinancialForce has a defined Incident response plan that can be shared with prospects or customers under an NDA
Incident management type
Supplier-defined controls
Incident management approach
FinancialForce maintains security incident management policies and procedures and will promptly notify Customer in the event FinancialForce becomes aware of an actual or reasonably suspected unauthorized disclosure of Customer Data. FinancialForce has a defined Incident response plan that can be shared with prospects and customers under an NDA. The hosting provider, Salesforce also maintains a security incident response plan

Secure development

Approach to secure software development best practice
Supplier-defined process

Public sector networks

Connection to public sector networks
No

Social Value

Fighting climate change

Fighting climate change

As a company we use all remote working staff to offset the use of fossil fuels to travel to and from office premises. We have no need to use large office machines and employees are all encouraged to use energy saving devices in the home office environment. if employees have to travel to customer sites. the use of public transport is encouraged.
Wellbeing

Wellbeing

As an organisation, we place great importance on the wellbeing of our staff. Remote working can lead to a feeling of isolation and we have regular all staff updates via teams and face to face meetings at least quarterly. We complete regular staff questionaires and there is an annual wellbeing payment made to staff that can be used as payment for anything that will enhance the employees feeling of wellbeing.

Pricing

Price
£1,000 a user a year
Discount for educational organisations
Yes
Free trial available
No

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at julie.taylor@agilyxgroup.com. Tell them what format you need. It will help if you say what assistive technology you use.