Skip to main content

Help us improve the Digital Marketplace - send your feedback

NEC SOFTWARE SOLUTIONS UK LIMITED

NEC Detainee Management System

Detainee Management System (DMS) is an end-to-end, highly configurable management system, designed to provide a centralised platform for users to support the journey of a detainee from arrival to release. Providing functionality for booking a bed/room, appointments, tracking case details, personal details all in one place.

Features

  • Variety of User Interface options,
  • including the UK Government Design System (GDS)
  • Case Management System (CMS)
  • Accessible via all browsers
  • GDPR compliant with in-built retention/deletion policies
  • Document management with Office 365 integration
  • Integrate with Outlook to save emails directly to a case
  • Bed management, configure beds to match the organisation's structure
  • Real-time reporting
  • Secure Cloud hosting

Benefits

  • Manage data in one place removing duplicates and separate spreadsheets
  • Configurable, low code solution, meeting changing business requirements quicker
  • Workflows to create automated processes
  • Create reusable, customised case templates
  • Quick and easy data input
  • Documents worked on in Office365 are saved into the system
  • System releases automatically implemented with no IT input

Pricing

£95 a user a month

  • Education pricing available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at frameworks@necsws.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

4 6 8 4 4 2 7 0 3 3 9 6 1 4 6

Contact

NEC SOFTWARE SOLUTIONS UK LIMITED NEC Frameworks Team
Telephone: 07852 936231
Email: frameworks@necsws.com

Service scope

Software add-on or extension
No
Cloud deployment model
Public cloud
Service constraints
NEC Detainee Management System can be used on PCs, Laptop or tablets and is tested for compatibility with latest versions on all common browsers
Depending on sensitivity of your data you can access using the internet or a secure intranet; we will work with your data-owner to set up appropriate controls to protect your data.
Service Desk support is currently 08:00 to 18:00 on working days. Extended support up to 24/7 can be provided on request.
Maintenance is currently done on weekends. Maintenance windows can be agreed with individual customers.
System requirements
  • Modern Browser Technologies
  • Data owner/accreditor may decide on added security features
  • A PC, laptop or Mobile Device

User support

Email or online ticketing support
Email or online ticketing
Support response times
Incidents can be raised with the Service Desk by email or telephone and will be responded to within 30 minutes during office hours. Normal office hours are 08:00 to 18:00 weekdays (except public holidays), calls or emails received outside of these hours will be responded to within 30 minutes of the start of the next working day. Extended cover up to 24/7 can be arranged if required with the same response times as working days.
User can manage status and priority of support tickets
No
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
Web chat
Web chat support availability
9 to 5 (UK time), Monday to Friday
Web chat support accessibility standard
WCAG 2.1 AA or EN 301 549
Web chat accessibility testing
Web Chat support is provided by a COTS product that has been extensively tested for assistive technology support and conforms to WCAG 2.2 AA Standards for Accessibility. AT compliance of Web Chat is verified with each DMS release and tested with a variety of AT Users including some who are visually impaired.
Onsite support
Yes, at extra cost
Support levels
NEC provides a single level support service, included in the standard charge for the solution. The details of the support services are:

Available 24x7 excluding planned/emergency maintenance.

Support response available 09:00-17:30 each Business Day.

The solution achieves a minimum of 99.5% availability.

End-users can log tickets online 24x7.

The end-user has the option to assign the priority when logging the ticket, as follows:

Priority 1: Service unavailable to end-users/complete loss of a critical business function/security breach.

Priority 2: Partial loss of a business function at a critical time in the business cycle with medium impact on end-user operations/performance degradation affecting 25% or more of end-users.

Priority 3: Minor problems with low impact on end-user where processing can continue/performance degradation affecting less than 25% of end-users.

Priority 4: Service Requests/problems affecting 1 or 2 end-users.

NEC uses reasonable commercial endeavours to provide identification and resolution, obviation and/or mitigation of operational bugs/errors reported by the customer in the solution in accordance with these timescales:

Priority 1: 4 working hours.

Priority 2: 8 working hours.

Priority 3: 36 working hours.

Priority 4: 72 working hours.

Client Services Manager manages the ongoing relationship, cloud/support engineers allocated as appropriate to resolve any technical issues.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
The standard onboarding process is free and consists of the initial set-up of authentication and loading of reference data. NEC set up the relevant accounts for users to access the system. Each customer will have an account manager who takes care of the onboarding process, ensuring the correct set-up of authentication and reference data. Detainee Management System has an individual instance of the DMS training system for each customer and comes with a free train-the-trainer session.
Additional on-boarding including cascade training, development of bespoke modules or APIs or individual infrastructure will be quoted on an individual basis.
The standard DMS offering is a multi-tenanted offering utilised by multiple customers with individual authentication paths to segregate their data. Customers with particularly sensitive data may request an individual bespoke hosting environment (in the cloud hosting environment of their choice) with additional security and defence architecture. MOJ customers already have an accredited multi-tenanted infrastructure in Amazon Web Services (AWS) so additional on-boarding infrastructure is quick and cost-effective.
Service documentation
Yes
Documentation formats
  • ODF
  • PDF
End-of-contract data extraction
At the end of the contract customers will be provided with their production data using a CESG certified procedure. The data is extracted from the production system and can be provided in a number of formats including SQL Server, CSV and Excel. If the data is sensitive, we will protect it on a CESG approved encrypted drive that will be securely transported to the customer using a process approved by the customer data owner. Once the data has been extracted the cloud data storage will be erased using CESG approved techniques.
End-of-contract process
NEC DMS is a cloud hosted Software-as-a-Service Product and is charged on a usage basis plus a basic monthly subscription. At the start of the contract each customer is provided with a URL to access DMS and their users are set up with valid authentication to access the system. At the end of the contract, after the customer data has been returned, access will be removed and the customer’s databases (including the authentication) will be erased using CESG approved techniques. There is no additional cost to provision of the data extract or termination.

Using the service

Web browser interface
Yes
Supported browsers
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
NEC DMS is built using modern software architecture patterns and frameworks which allow easy transition between desktop to mobile devices. Device-aware components automatically switch appearance and behaviour to best suit the device, providing a better experience for touch screens. As a cloud application, DMS is compatible with many browsers on tablets, allowing use without the need to install an app.
Service interface
Yes
User support accessibility
WCAG 2.1 AA or EN 301 549
Description of service interface
NEC’s applications are built to use modern, lightweight REST/JSON web service interfaces; to best enable open and extensible architectures that can integrate between systems, data mining and application extensions.
Accessibility standards
WCAG 2.1 AA or EN 301 549
Accessibility testing
NEC utilises modern frameworks and technologies which deliver the basic set of requirements for semantic and accessible UI code. We perform assistive technology testing using ZoomText, JAWS and Dragon Naturally Speaking and ensure we are in compliance of WCAG 2.2 AA Standards for Accessibility. With each new release of Media Manager, we engage with AT users to get feedback and respond to any concerns identified. Detainee Management System has been tested with a variety of AT Users including some who are visually impaired.
API
Yes
What users can and can't do using the API
NEC Detainee Management system has an easily extendable API for interfacing with Case Management Systems. The standard API operates between any RESTful interface on the CMS and is quick to implement at On-Boarding. Changes to the interface can be requested and new interfaces developed to interface with other applications (Enterprise Resource Planning, HR and other systems) are bespoke development developed prior to on-boarding at additional cost.
API documentation
Yes
API documentation formats
Other
API sandbox or test environment
Yes
Customisation available
Yes
Description of customisation
As NEC Detainee Management System has been developed using a microservices architecture it is easy to extend any external business requirements that can be utilised within your business sector. The system uses a low-code platform making these requirements quick and easy to implement. The Detainee Management system Roadmap is reviewed at bi-annual User Group Meetings and the user community agrees on priorities. Representatives from the User Group also participate in Agile development of the releases ensuring that each enhancement benefits from practitioner input. The Bi-annual releases are included in the SaaS license subscription but individual customers can also request bespoke development. Customer funded bespoke modules are held in individual micro-services only executed for that customer; these enhancements are developed with the customer using the agile methodology.

Scaling

Independence of resources
Performance on all customer systems is monitored with real-time dashboard displaying utilisation of processor, memory and disk. Automatic alerting provides timely warning or the need to augment resources and new virtualised resources can be implemented before any impact occurs. Network analysis tools display all internal traffic within applications so any constraints building on any system node are anticipated and managed.

Customers with particularly sensitive data may opt to operate on dedicated virtual cloud infrastructure for security reasons; regardless of whether running on dedicated or shared infrastructure resources are maintained well above thresholds and monitored to ensure better than SLA performance.

Analytics

Service usage metrics
Yes
Metrics types
Case Publishing Manager provides detailed usage metrics. The NEC Service Desk statistics on incident management and SLA performance are also available to users and to the User Group. We, as a standard, provide monthly service desk reports which include a usage report.
Reporting types
  • Regular reports
  • Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Conforms to BS7858:2019
Government security clearance
Up to Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
Yes
Datacentre security standards
Supplier-defined controls
Penetration testing frequency
At least once a year
Penetration testing approach
‘IT Health Check’ performed by a CHECK service provider
Protecting data at rest
Physical access control, complying with another standard
Data sanitisation process
Yes
Data sanitisation type
Explicit overwriting of storage before reallocation
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
NEC DMS is designed to provide easy access to data within and outside the application. The containerised, microservices architecture facilitates interfacing through APIs including a standardised CMS interface which passes all attendance and progress data back to the CMS and the potential for customised interfaces with other customer applications. Standard reporting provides comprehensive dashboards and KPI monitoring and users are able to build their own reports and data extracts. Search screens are customisable and the data from any search can be exported to Excel.
Data export formats
  • CSV
  • Other
Other data export formats
MP4
Data import formats
  • CSV
  • Other
Other data import formats
MP4

Data-in-transit protection

Data protection between buyer and supplier networks
TLS (version 1.2 or above)
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
NEC DMS SLA is 99.9% availability during core hours (08:00hrs to 18:00hrs weekdays with the exception of agreed maintenance windows. Maintenance windows for application enhancements and system patching and security updates are agreed with the User Group. Individual customers on dedicated cloud infrastructure can agree to different maintenance windows to suit their operations.
Approach to resilience
NEC's hosting platform is designed for high availability, using virtual servers and containerised Kubernetes in redundant clusters to ensure fault tolerance within the application layer. Additionally, database replication technology protects and maintains consistency of all data across all availability zones. NEC utilises public cloud infrastructure distributed across several separate UK geographical locations. Thus, if any one availability zone is affected by an issue, we automatically direct traffic to the unaffected zones maintaining the availability of the application.
Outage reporting
The NEC Service Desk maintains a list of key stakeholders for each DMS customer. In the unlikely event of an unplanned outage, emails are sent to those stakeholders notifying them of the outage. Periodically, they are given updates as to Incident Management progress, estimated time of resumption and eventually, root-cause analysis. Additionally, the URL is redirected to a screen informing users of the outage and offering an anticipated recovery time. Planned maintenance outages are agreed with the User Group or with individual customers (running on dedicated cloud infrastructure) and posted in advance on the logon splash screen.

Identity and authentication

User authentication needed
Yes
User authentication
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password
Access restrictions in management interfaces and support channels
Separate networks are used for users, and for support and management purposes. These are logically separated using vlans and firewalls. All management and support staff have access via the management network and end users are excluded.
Access restriction testing frequency
At least once a year
Management access authentication
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

Access to user activity audit information
Users contact the support team to get audit information
How long user audit data is stored for
Between 6 months and 12 months
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
User-defined
How long system logs are stored for
Between 6 months and 12 months

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
BSI
ISO/IEC 27001 accreditation date
07/06/2021; valid until June 2024. Certificate IS 598449.
What the ISO/IEC 27001 doesn’t cover
N/A our ISO 27001 certification covers all our office location.
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Cyber essentials
Yes
Cyber essentials plus
Yes
Other security certifications
Yes
Any other security certifications
  • Cyber Essentials and Cyber Essentials Plus
  • Business Continuity Management ISO22301:2019
  • Environmental Management ISO14001:2015
  • Information Security Management ISO27001:2013
  • Service Management ISO20000:2018
  • Quality Management ISO9001:2015

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
ISO/IEC 27001
Information security policies and processes
The NEC Senior Information Risk Owner (SIRO) operates at board level and has overall responsibility and accountability for all aspect of security governance. The SIRO is supported by an Information Security Steering Group (ISSG) which is headed by the Security Director and has representatives from all areas within the organisation. The ISSG is responsible for agreeing policies with the SIRO and ensuring they are implemented across the business. An operational Security Working Group (SWG) is responsible for managing any incidents that may occur and in an advisory capacity to provide advice and guidance to the organisation.

Operational security

Configuration and change management standard
Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
Configuration and change management approach
NEC is certified for ISO20000:2018 for Service Management, which covers both our Configuration Management and Change Management processes. This is audited both internally by our Data Protection Officer (DPO) and Head of the Compliance, Risk and Audit team, and externally by the UKAS accredited audit body British Standards Institute, (BSI). NEC follows an ITIL-based approach, and the NEC service desk personnel have undergone the relevant ITIL qualifications for their roles. Our CMDB is updated accordingly throughout the lifetime of the asset, up to and including decommissioning and disposal.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
NEC has entered into security knowledge sharing partnerships to react to new and increasing threat levels. NEC are members of the NCSC Cyber Security Information Sharing Partnership (CiSP) for early identification and advice on security threats, incidents and solutions. The NEC InfoSec team subscribes to a number of key suppliers and cyber security websites, which send daily alerts on the latest vulnerabilities. NEC are members of the Cyber Network Reporting Service (CNR) that helps the NCSC to rapidly notify organisations that might be affected by malicious software.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
NEC implements a Security Information and Event Management (SIEM) system which provides alerts and reports that enable log sources to be processed in accordance with GPG13. Custom rules can be defined to detect and alert on suspicious behaviour. The InfoSec team reviews the SIEM alerts and reports on a daily basis to check for any anomalous behaviour. The NEC security monitoring policies and practices are aligned with incident management policies and practices. Any significant security issues identified will result in the NEC InfoSec team raising a security incident in the NEC service management system to initiate the detailed analysis process.
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
Incident Management is part of our ISO27001:2022 certified Information Security Management system (ISMS). All incidents are handled within the same process. Users report incidents through the Service Desk, and a Security Incident is then raised on the ISMS. This is reviewed by the Security Team and is managed in accordance with the Security Incident Management Process. The security incident is kept updated, and once the Security Incident is closed a full report is produced which is used to identify any lessons learnt.

Secure development

Approach to secure software development best practice
Conforms to a recognised standard, but self-assessed

Public sector networks

Connection to public sector networks
Yes
Connected networks
Public Services Network (PSN)

Social Value

Social Value

Social Value

  • Fighting climate change
  • Covid-19 recovery
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

Fighting climate change

NEC is committed to being Net Zero by 2030.
To support this objective, we targeted a 50% reduction in our 2020 baseline emissions by 2026. We are ahead of target, having already achieved an independently audited reduction of 64% in tonnes of carbon dioxide equivalent(tC02e).
We have implemented a multitude of initiatives to support this, including:
-Appointing an Environmental Manager and Environmental Champions to promote our objectives.
-Successfully obtaining certification for and implementing ISO14001:2015 Environmental Management System(EMS).
-Developing a Carbon Reduction Plan, which is published on our website.
-Maintaining an Environmental Aspect and Impact Register (down to site level) through which to capture the elements of our operating practices that could negatively impact the environment.
-Working with government accredited consultants to understand our environmental impact.
-Collaborative activities to influence customers, supply chain partners and employees.
Specific initiatives applicable to our contract delivery approach include:
-Ensuring directly sourced energy is from renewable sources.
Reducing business travel where possible through utilisation of controls and technology such as:
-Video conferencing.
-Electronic sharing of documents.
-Conference call facilities.
-Working from home/flexible working arrangements.
-Approval controls for commercial flights.
-Use of environmentally friendly data centres.
Additionally, our Environmental Policy objectives include:
-Meeting all relevant legal requirements and monitoring our compliance.
-Minimising our environmental impacts for the life cycle (including disposal) of work equipment and other physical assets under our control.
-Demonstrating efficient use of energy, water, and other natural resources
-Maximising opportunities to minimise our waste by reusing or recycling waste, where practical.
-Ensuring our supply chain are aware of our environmental policy and our commitment to ensuring its effective implementation.
Increasing environmental awareness and commitment amongst employees through training and briefings.
We’ll continue to identify opportunities to improve our environmental performance through clear objectives, plans and targets.

Covid-19 recovery

During the COVID-19 global health crisis, NEC supported its workforce, customers and the local communities they serve, to adapt to the challenges the pandemic posed. As a provider of software and services to the public sector, this included the rapid development and deployment of software solutions to enable the efficient and effective delivery of new government schemes and changes in legislation introduced as a direct response to the pandemic. Examples include provision of software to assist with Test and Trace Support Payments and new hospitality sector licensing requirements.
Initiatives we implemented that support the policy outcomes include:
• Increasing our pre-pandemic workforce numbers through recruitment of an additional 250 UK based roles, many of whom were unemployed following redundancy from other sectors such as hospitality.
• Re-training and redeploying temporarily displaced colleagues rather than imposing redundancies or taking advantage of the furlough scheme.
• Investing over £400,000 in training and apprenticeships.
• Working collaboratively with customers to introduce new ways of working.
• Delivering community based social value through donations in kind to voluntary sector organisations impacted by the pandemic.
As part of our response to the pandemic we invested in and introduced several initiatives and workplace adaptations to protect employee health and safety, including:
• Introducing wider use of remote and flexible working, including making additional allowances for those caring for young children.
• Enhancing office safety, including installing sanitising stations, hygiene screens and digital thermometers.
• Increasing the frequency of colleague communications, with a focus on provision of mental health support and reducing the risks of isolation/loneliness.
• Providing all employees with free access to additional specialist resources, including 24x7 counselling and mental health services.

Tackling economic inequality

We recognise the expertise, innovation and value that can be gained from having a diverse supply chain and providing all suppliers with a fair and equal opportunity to become suppliers to us and our customers. We operate openly and transparently to enable this collaborating with third-party suppliers including large enterprises, sub-contractors, SMEs, VCSEs, mutuals and social enterprise organisations.
Additionally, we are committed to nurturing talent and creating a sustainable learning and development culture that equips our workforce with the appropriate skills, knowledge and processes so that the company continues to deliver innovative, industry leading solutions.
Processes and practices we have adopted to tackle economic inequality include:
• Using outcome-based specifications and co-design methods to encourage suppliers, communities, users and third sector organisations to collaborate and propose solutions based upon end user requirements, rather than being prescriptive.
• Advertising supply chain opportunities openly and always operating transparently.
• Including modules covering anti-bribery and corruption, whistleblowing, equality and diversity in our all-colleague compulsory Annual Compliance Training.
• Having policies and operating practices that support effective supply chain relationships through fair selection and responsible management. For example, only flowing down appropriate contract terms.
• Paying at least 95% of all invoices within agreed terms and agreeing to reduced payment terms for SMEs and subcontractors.
• Never deducting sums from payments as a charge for remaining on our supplier list.
• Investing in new jobs and training opportunities through an active Apprenticeship scheme. We recruited 18 apprentices in 2023.
• Creating opportunities for career progression and investing in reward and recognition initiatives that support employee retention.
• Following the foundational principles of the Good Work Plan in respect of employee satisfaction, fair pay, well-being and safety, career progression, voice, and autonomy.
• Having appropriate controls in place to mitigate cyber security risks.

Equal opportunity

We want to be an employer of choice for people of all backgrounds and we are committed to ensuring workers either directly employed or employed within our supply chains are treated fairly, humanely, and equitably. We will not discriminate on grounds of gender, marital status, race, ethnic origin, colour, nationality, national origin, disability, sexual orientation, religion, age or any other characteristic.
To encourage a diverse and varied workforce our approach to equal opportunity includes:
-Inclusive and accessible recruitment practices, including supporting candidates and employees with disabilities through provision of supportive technology and/or changes to working practices.
-Collecting, analysing and senior reporting of equality and diversity data obtained during recruitment activities.
-Making appointments on the grounds of selecting the most suitable candidate for the post.
-Ensuring job adverts reach a diverse audience, including utilising job sites which encourage interest from disadvantaged and Minority Ethnic groups.
-Having diverse interview panels and anonymising applications.
-Using gender-neutral role definitions.
-Ensuring policies and employee communications promote respect and equality for all.
Other activities to support equal opportunity within the workforce include:
-Tackling the gender pay gap, through annual audits. Women now comprise 50% of our leadership team, including our Chief Executive.
-Compliance with the Modern Slavery Act 2015 and the nine core principles of the Ethical Trading Initiative Base Code.
-Ensuring effective supply chain controls are in place to mitigate and manage the risks of exploitation.
-Provision of appropriate channels for colleagues to have an effective voice, such as our Employee Steering Group.
-Investment in workforce development and training, including an active Apprenticeship programme.
-No use of zero hours contracts or fire and rehire practices.
-Being a Real Living Wage Employer.
-Flexible working practices.
-Transparent and structured promotion, pay and reward processes.
-Senior level sponsorship at board level to support and promote equal opportunity.

Wellbeing

Our approach to supporting good health and wellbeing includes providing our workforce with:
• Access to helpful health and wellbeing resources through our dedicated intranet Wellness Hub.
• A LinkedIn Learning Platform that includes a section dedicated to health and wellbeing, including advice for managers on opening up dialogue about mental health and emotional safety.
• Free and confidential access to specialist resources 24x7, including counselling and mental health services through our Employee Assistance Programme.
• Private healthcare cover including a Doctor at Hand service for fast and convenient access to advice, assistance and medical treatment, anytime and anywhere.
• Maintaining compliance with the six standards of the Mental Health at Work commitment.
• Accommodating workplace adjustments, such as supportive technology for those with a disability or health condition.
• Encouraging good physical health by providing discounted corporate gym membership at over 3,300 participating gyms through our employee GymFlex scheme.
• Access to a cycle to work scheme through salary sacrifice.
Employee Communications
We incorporate national health and wellbeing campaigns within our yearly communications calendar to raise employee awareness and signpost to useful support pathways. Our 2024 calendar will include the following nationally recognised campaigns:
• Mental Health Awareness week.
• World Menopause Day.
• National Eye Health week.
• World Diabetes Day.
• Stress Awareness Month.
• Suicide Prevention Day.
• Men's Health week.
We have Mental Health First Aiders who are trained to spot the signs of mental ill health and can provide early support for colleagues who may be developing a mental health issue.
Policies
Support for employee health and wellbeing is underpinned by a policy framework including:
• Health and Safety Policy
• Alcohol, Drugs & Solvent Abuse Policy
• Menopause Policy
• Absence Policy
• Flexible Working Policy
• Gender Reassignment Policy.

Pricing

Price
£95 a user a month
Discount for educational organisations
Yes
Free trial available
No

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at frameworks@necsws.com. Tell them what format you need. It will help if you say what assistive technology you use.