Veeam Backup for Microsoft 365 (BaaS)
Node4's N4BaaS MS 365 Backup, powered by Veeam, is a comprehensive, fully managed backup solution for Microsoft 365 content. Hosted in Node4 Data Centres, it enhances Microsoft's native resilience, offering setup, configuration, monitoring, and assisted restoration. It's rapid to deploy and operates on an OPEX pricing model.
Features
- Independent backup of Microsoft 365 content to Node4 Data Centres
- Enhances standard Microsoft resilience, providing additional security layer for data
- Fully managed solution, including setup, configuration, and backup job monitoring
- Assisted restoration service available through the Node4 service desk
- Competitive OPEX pricing including all necessary Veeam licensing and storage
- Rapid setup process with minimal customer information required for initiation
- Immediate protection activation mitigates risk of data loss propagation
- Supports granular search and restoration for items like mailboxes, files
- Expert 24x7x365 support from Node4 engineers for continuous service availability
- Built on enterprise-class computing and storage platforms for reliability
Benefits
- Secures critical Microsoft 365 data against accidental or malicious loss
- Offers peace of mind with an additional data protection layer
- Reduces internal IT burden with a fully managed backup service
- Streamlines recovery processes, improving operational efficiency during data restoration
- Cost-effective solution with transparent, predictable operational expenditure pricing
- Quick and easy to implement, minimising setup time and effort
- Ensures business continuity with rapid restoration capabilities for Office 365
- Allows businesses to focus on core activities, reducing technical distractions
- Expert support guarantees high-quality service and swift issue resolution
- Leverages Node4's award-winning infrastructure for robust, reliable backups
Pricing
Service documents
Request an accessible format
Framework
G-Cloud 15
Service ID
4 9 4 6 2 3 0 1 9 1 5 6 4 3 3
Contact
Node4 Ltd
James Tandy
Telephone: 0345 123 2222
Email: bidmanagement@node4.co.uk
About your service
- Service categories
-
IaaS
IaaS Storage
- File
Service scope
- Service constraints
- Node4 will endeavour to perform essential maintenance during periods of lower usage and will endeavour to give the Customer ten days prior notice. In the event of an emergency, change or Service Affecting Incident notice may be less than 24 hours.
- System requirements
- Existing Microsoft 365 tenancy
- Cloud deployment model
- Public cloud
User support
- Email or online ticketing support
- Yes
- Support response times
-
Node4 shall prioritise all Service Tickets based on its reasonable assessment of the Priority level (P1 to P4); and respond to all Service Tickets in accordance with the initial response times specified below:
Response Acknowledgement - P1=30 Mins, P2=1 Hour, P3=2 Hours, P4=4 Hours
Commencement – P1=1 Hour, P2=2 Hours, P3=4 Hours, P4=N/A
Frequency of Updates – P1=1 Hour, P2=2 Hours, P3 and P4 =12 Hours if Resolve / Target to Fix exceeded
Resolve / Target to Fix – P1=4 Hours, P2=8 Hours, P3=12 Hours, P4=36 Hours. - User can manage status and priority of support tickets
- Yes
- Online ticketing support accessibility
- WCAG 2.2 AA
- Phone support
- Yes
- Phone support availability
- 9 to 5 (UK time), Monday to Friday
- Web chat support
- Yes, at an extra cost
- Web chat support availability
- 9 to 5 (UK time), Monday to Friday
- Web chat support accessibility standard
- WCAG 2.2 AA
- Web chat accessibility testing
- Standard testing with accessibility software.
- Onsite support
- Yes, at extra cost
- Support levels
-
Foundation Support - Business Hours/ Break Fix (MS Escalation)
Maintain- 24x7x365/ Break Fix (MS Escalation)
Monitored - 24x7x365/ Proactive Monitoring (MS Escalation)
Managed - 24x7x365/ Managed Service (MS Escalation) - Support available to third parties
- Yes
- AI chatbot
- No
Onboarding and offboarding
- Getting started
-
MS365 Backup is a fully managed service. Node4 work with customers, to establish shared credentials to log in as a Global Admin to use the service setup wizard
Alternatively, a login prompt can be provided to authorise this service setup wizard to log in.
No other user interaction is required to administer the service. Data restoration requests are implemented via Service desk ticketing." - Service documentation
- No
- End-of-contract data extraction
- Node4 provides the Customer with the ability to retrieve data held on the Node4 systems via electronic transfer or provide a hard copy of data on to a device provided by the Customer
- End-of-contract process
- No further backups of MS365 data are created from the end of the month during which a cease order is made.
Using the service
- Web browser interface
- No
- API
- No
- Command line interface
- No
Scaling
- Independence of resources
- MS365 tenancy backups are logically separated and supported by additional resources as customer backup capacity consumption changes.
- Usage notifications
- Yes
- Usage reporting
- Optimising consumption
- No
- Automatic scaling
- Yes
Analytics
- Infrastructure or application metrics
- No
Resellers
- Supplier type
- Not a reseller
Staff security
- Staff security clearance
- Conforms to BS7858:2019
- Government security clearance
- Security Clearance (SC)
Asset protection
- Knowledge of data storage and processing locations
- Yes
- Data storage and processing locations
- United Kingdom
- User control over data storage and processing locations
- No
- Datacentre security standards
- Supplier-defined controls
- Penetration testing frequency
- At least once a year
- Penetration testing approach
- ‘IT Health Check’ performed by a CREST-approved service provider
- Protecting data at rest
- Physical access control, complying with another standard
- Data sanitisation process
- Yes
- Equipment disposal approach
- A third-party destruction service
- Data sanitisation type
-
- Deleted data can’t be directly accessed / Cryptographic Erasure
- Data Erasure
- Physical Destruction / Hardware containing data is completely destroyed
Backup and recovery
- What’s backed up
-
- Microsoft Exchange Online
- Microsoft SharePoint Online
- Microsoft OneDrive for Business
- Microsoft Teams data
- Backup controls
- MS365 is a fully managed service that backs up the customer’s entire tenancy unless specific exclusions are notified to Node4 by the customer. Users do not control backups.
- Datacentre setup
- Multiple datacentres
- Scheduling backups
- Supplier controls the whole backup schedule
- Backup recovery
- Users can recover backups themselves, for example through a web interface
- Backup and recovery
- Yes
- RPO/RTO
- No
Data-in-transit protection
- Data protection between buyer and supplier networks
- Private network or public sector network
- Data protection within supplier network
- Other
- Other protection within supplier network
- As a network provider, Node4 would not as standard encrypt data in transit (over MPLS network or Internet). Node4 can, however, provide customer specific solutions which use IPSec encryption through encrypted MPLS (Cisco DMVPN for example) or SD WAN type services.
Availability and resilience
- Guaranteed availability
-
The following equation will be used to calculate Backup Services availability. References to minutes are to the number of minutes in the applicable Monthly Review Period: ((Total minutes – Total minutes Unavailable)/Total minutes) x 100 Node4 will provide the Customer with service credits for failure to meet the following targets:
Availability <99.99%-99.85%, Service Credit as % of Monthly Service Charge = 5%
Availability <99.85%-99.7%, Service Credit as % of Monthly Service Charge = 10%
Availability <99.7%-99.5%, Service Credit as % of Monthly Service Charge = 20%
Availability <99.5%-99.0%, Service Credit as % of Monthly Service Charge = 25%
Availability <99%, Service Credit as % of Monthly Service Charge = 50% - Approach to resilience
- MS365 Backup service operates on Node4’s cloud infrastructure where all nodes and storage supporting this, and other cloud related services are fully resilient to N+1 level of redundancy.
- Outage reporting
- Node4 may raise faults against alarms on the Node4 Network or customers monitored equipment. If a fault affects your services then we will use reasonable endeavours to promptly inform the named contact(s) via our helpdesk system primarily, or by telephone in circumstances where the fault means that that they would not receive email. The start time of a fault is the time it is detected by us and a Service Ticket number is allocated. For services affecting multiple customers we will post updates on www.n4status.com
Identity and authentication
- User authentication needed
- Yes
- User authentication
-
- Multi-Factor Authentication (MFA)
- Identity federation with existing provider (for example Google Apps)
- Dedicated link (for example VPN)
- Username or password
- Access restrictions in management interfaces and support channels
- Access is only granted to those that require access. Access can only be provided by those with the correct permission to authenticate. Management networks are isolated.
- Access restriction testing frequency
- At least every 6 months
- Management access authentication
-
- Multi-Factor Authentication (MFA)
- Identity federation with existing provider (for example Google Apps)
- Dedicated link (for example VPN)
- Devices users manage the service through
-
- Dedicated device on a segregated network (providers own provision)
- Dedicated device on a government network (for example PSN)
- Dedicated device over multiple services or networks
- Any device but through a bastion host (a bastion host is a server that provides access to a private network from an external network such as the internet)
Audit information for users
- Access to user activity audit information
- Users contact the support team to get audit information
- How long user audit data is stored for
- Between 1 month and 6 months
- Access to supplier activity audit information
- Users contact the support team to get audit information
- How long supplier audit data is stored for
- Between 1 month and 6 months
- How long system logs are stored for
- Between 1 month and 6 months
Security governance
- Named board-level person responsible for service security
- Yes
- Security governance certified
- Yes
- Security governance standards
-
- ISO/IEC 27001
- Other
- Other security governance standards
- ISO 27017, ISO 27018
- Information security policies and processes
-
Node4 operates an Information Security Management System (ISMS) which conforms to ISO27001. The purpose of the ISMS is to assess and manage risk and to protect the organisation’s information assets from all threats, whether internal or external, deliberate or accidental. The CEO has approved the information security policy. The Information Security Objectives of Node4 are to: -
Protect information against unauthorised access
Assure the confidentiality of information
Maintain the integrity of the information
Ensure the availability of information as required by the business processes
Meet all regulatory and legislative requirements
Implement, maintain and test DR / BC plans in line with the security policy
Train all staff on information security
Continually review and improve the ISMS
Additional policies and procedures exist to support the Information Security Policy. These include, but are not limited to, physical and logical access controls, network security, malware controls, vulnerability management and business continuity.
Operational security
- Configuration and change management standard
- Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
- Configuration and change management approach
- All changes are assessed for their potential security impact through the Change Advisory Board. A Low-Risk change is one which has a possibility of causing up to a Priority 3 or 4 Incident. A High-Risk change is one which has a possibility of causing a Priority 1 or 2 Incident or a large amount of Priority 3 and 4 Incidents for multiple customers.
- Vulnerability management type
- Undisclosed
- Vulnerability management approach
- Vulnerability testing is performed monthly using internal and external tool sets. Vulnerabilities are assessed and remediation actions performed depending on risk. Information about potential threats is provided by the vulnerability scanning tools.
- Protective monitoring type
- Undisclosed
- Protective monitoring approach
- Protective monitoring is performed by the SIEM tool and monitored by the Security Operations Centre. The SIEM provides realtime alerts of any potential compromises and a process of detect, analyse and response is followed with 1 hour.
- Incident management type
- Undisclosed
- Incident management approach
-
The following approach in used for incident management to ensure the objectives are achieved
Incident Resolution is achieved in the most effective manner
All Incidents are identified promptly and correctly
All Incidents are evaluated, categorised, and prioritised correctly
Communication is maintained with all Stakeholders throughout the lifecycle of all Incidents
All Incidents are constantly monitored throughout their lifecycle
Incidents are handled as outlined in the Incident Management Schedule Document here: -
https://node4.co.uk/app/uploads/2022/07/Schedule-Incident-Management-07.04.2021-release.pdf - Post-quantum cryptography secure
- No
Secure development
- Approach to secure software development best practice
- Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v4.0)
Separation between users
- Virtualisation technology used to keep applications and users sharing the same infrastructure apart
- Yes
- Who implements virtualisation
- Supplier
- Virtualisation technologies used
- VMware
- How shared infrastructure is kept separate
- Backup repositories for different client organisations are logically separated with separate repositories and separate virtualised proxy servers.
Energy efficiency
- Energy-efficient datacentres
- No
Pricing
- Discount for educational organisations
- No
- Free trial available
- No
Discount
- Provide your minimum discount applicable to your baseline prices
- 0%
Formula for calculating price of your services
- Formula for calculating price of your services
-
Which of the core deployment models you intend to offer
- Public Cloud
- Private Cloud
Public Cloud - Formula for calculating price of your services
- Total Cost
- The Total Cost for a buyer's call off requirement in a Public Cloud Deployment
- =
- Baseline Pricing
- Baseline pricing for Azure services will be available via the Azure website. Node4's baseline pricing for add-on packages is available via our Service Definition document.
- Baseline Pricing - Web link
- https://azure.microsoft.com/en-gb/pricing
- -
- Minimum Discounting
- 0%
- +
- Onboarding Activity
- Onboarding costs may vary based on your specific requirements, please confirm with suppliers during the clarification process
- +
- Additional sources of cost
- None.
- -
- Additional sources of cost reduction
- For longer term contracts, efficiency savings may also be available. Additionally, for Azure CSP models, Node4 can provide a discount against the Microsoft standard pricing.
Private Cloud - Formula for calculating price of your services
- Total Cost
- The Total Cost for a buyer's call off requirement in a Private Cloud Deployment
- =
- Baseline Pricing
- Our baseline prices are contained within the pricing document attached to our G-Cloud service offering.
- -
- Minimum Discounting
- 0%
- +
- Onboarding Activity
- Onboarding costs may vary based on your specific requirements, please confirm with suppliers during the clarification process
- +
- Additional sources of cost
- None.
- -
- Additional sources of cost reduction
- Longer-term contracts will attract a discount, as will efficiency savings integrated as continuous service improvement.
Mandatory certifications
- Mandatory certifications
-
Are you are bidding to offer IaaS and/or PaaS as a reseller or are you in sole control of the infrastructure
ResellerCloud service suppliers you intend to resell with evidence
Organisation 1
Organisation name
Microsoft AzureWebsite address/upload for organisation
Website addressWebsite address
https://marketplace.microsoft.com/en-us/partners/eab32f66-83b2-40aa-a080-b2b06c2a3338/overviewISO 9001 certification
ProvidedISO 27001 certification
ProvidedISO 20000-1 certification
ProvidedAre you reliant on the Cloud Service Provider for some accreditations
NoISO 14001 certification
ProvidedISO 27017 certification
ProvidedAre you bidding to provide services under Lot 1b or both Lot 1a and Lot 1b?
YesISO 27018 certification
Provided
Cyber Essentials
- Do you have a Cyber Essentials Plus certificate?
- Yes
- Cyber Essentials Plus certificate Number
- 462842f5-50d4-4c01-a98b-98fd0ee1f716
Non-mandatory Standards and certifications
- ISO 28000:2022 certification
- No
- Quality management systems (QMS)
- Yes
- CSA STAR certification
- No
- PCI certification
- No
- Other security certifications
- No
Social value
- Section B - Commitment for Future: Delivery
-
-
Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.
Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority
- New or retained jobs on the contract workforce in the relevant area that meet the criteria set out in MAC 1b, 1c and 1d
- Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
- Employment contracts that reflect actual hours worked; steps taken to ensure employees understand their contracts and have the ability to review and adjust them if actual hours regularly exceed contracted hours
- Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
- Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
- Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
- Monitoring and reporting of gender and ethnicity pay gaps and plans to address them where necessary
- Entitlement to sick pay for the contract workforce, with provision in place for any staff who do not meet the earnings threshold for statutory sick pay, payment of sick pay from day one of absence and payment of staff on the contract workforce who are off sick a replacement income of 100% of their usual earnings for as long as possible
- Plans for an appropriate income replacement policy for staff who are required to spend time away from work to care for a sick dependent or close relative
- Understanding of in-work progression issues affecting the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
- Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
- Support for the contract workforce by providing career advice, and providing opportunities for staff working on the contract with in-work progression career development into known skills shortages or high growth areas
- Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
- Volunteering opportunities for staff
- Understanding of the modern slavery risks and issues affecting the market, industry, sector or country (of origin or of source) relevant to the contract, and the workforce in the supplier’s own organisation and those of its key subcontractors
- Measures to identify, mitigate and manage modern slavery risks relating to the contract and how these will be implemented
- Outline policies and practices to be applied to or put in place for the contract to mitigate and manage modern slavery risks, including: Pre-employment checks, recruitment practices. Workplace conditions, safeguarding plans and processes in place and regular monitoring with relevant groups considered, which may include sampling
- How these flow down the supply chain and are monitored Illustrative examples include reporting, site visits, audits, etc.
- How to ensure business decisions re: price/cost, short lead times, payment timescales do not create modern slavery risks in the supply chain
- How the supplier will work with NGOs, trade unions or other businesses to address modern slavery risk
- Means of influencing staff, suppliers, customers, communities and/or any other appropriate stakeholders with respect to modern slavery risks relating to the contract
-
Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.
Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.
- Understanding of employment and relevant skills issues, and of the education and training issues relating to the contract. Illustrative examples: demographics, skills shortages, new opportunities in high growth sectors, geographic/local community and skills/employment challenges
- Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
- Activities to support relevant sector related skills growth and sustainability in the contract workforce. Illustrative examples: careers talks, curriculum support, literacy support, safety talks and volunteering
- Delivery of apprenticeships, supported internships and T Level industry placement opportunities (Level 2, 3 and 4+) in relation to the contract
-
Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.
Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises
- Understanding of the types of businesses in the market and the level of participation by new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
- Activities to identify opportunities to open up sub-contracts under the prime contract to a diverse range of businesses, including new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
- Plans for engaging a diverse range of businesses in engagement activities prior to appointing subcontractors (including activities prior to award of the main contract and during the contract term)
- Activities that demonstrate a collaborative way to work with a diverse range of businesses as part of the supply chain
- Ensuring accessibility to contracting and subcontracting opportunities for disabled business owners and employees
- Structuring of the supply chain selection process to ensure fairness (e.g. anti-corruption) and encourages participation by a diverse range of businesses, including with regard to new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutual
- Understanding of local demographics, needs and opportunities for the co-design of the goods, services and works to be delivered under the contract
- Methods for engaging with different parts of the community (including the education system and charities representing the community) and how communities come together to inform decisions, strategy and projects to leave a positive legacy for future generations
- Plans for positive actions with community groups.
- Measures to engage users and communities and build relationships to increase community integration build trust and influence how the contract is delivered
- Plans to respond flexibly and adapt approaches to community engagement and initiatives
- Support for community-led initiatives relevant to the contract. Illustrative examples: improving transport links; reducing loneliness; helping with English language proficiency; and facilitating social mixing among people with different backgrounds
- Collaborating with anchor institutions and community groups to make facilities available for education, training or community events
-
Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero
Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.
- Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
- Collaborative ways of working with the supply chain to deliver additional environmental benefits in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
- Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
- Understanding of how to influence staff, suppliers, customers, communities and/or any other appropriate stakeholders through the delivery of the contract to support climate and nature protection and improvement
- Activities to reconnect people with the environment and increase awareness of ways to protect and enhance it
-
Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain
Policy Outcome 6: Employment and training: For those who face barriers to employment
- Understanding of employment and skills issues, and of the skills and employment shortages of high growth sectors relating to the contract
- Creation of employment opportunities particularly for those who face barriers to employment, such as prison leavers, care leavers and/or who are located in deprived areas, and for people in industries with known skills shortages or in high growth sectors
- Delivery of training schemes and programmes to address any identified skills gaps and under-representation in the workforce for the contract (e.g. prison leavers, care leavers, kinship carers, disabled people)
- Understanding of the issues affecting the representation of disabled people in the workforce in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
- Collection of the views and expertise of disabled people and their representative organisations on successfully supporting disabled employees or applicants
- Inclusive and accessible recruitment practices, and retention-focused activities, including those provided in the Guide for line managers on recruiting, managing and developing people with a disability or health condition
- Introducing transparency to pay and reward processes
- Offering a range of quality opportunities with routes of progression if appropriate, e.g. T Level industry placements, students supported into higher level apprenticeships.
- Working conditions which promote an inclusive working environment and promote retention and progression
- Other measures to provide equality of opportunity for disabled people and those with health conditions into employment, including becoming a Disability Confident employer and inclusion of supported businesses in the contract supply chain
- Understanding of the issues affecting inequality in employment, skills and pay in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors. Measures to tackle inequality in employment, skills and pay in the contract workforce
- Inclusive and accessible development practices, including guidance for line managers on recruiting, managing and developing people with a disability or health condition
-
Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain
Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.
- Understanding of the issues affecting the development of new skills by target cohort
- Understanding of the underlying factors affecting improvements to reduce barriers to entry and training schemes for the target cohort(s) related to the contract workforce
- Other measures to offer development opportunities for the target cohort(s) in the contract workforce
- Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
- Understanding of issues relating to entering the contract workforce
- Creation of outreach activities to create a pipeline of employees for the future contract delivery
- Content of the outreach activity is designed to suit the target cohort
- Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
-
Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.
Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.
- Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce
- Understanding barriers to access to health and social care services or employment opportunities e.g. digital inclusion
- Inclusive and accessible recruitment practices, development practices and retention policies that support-focused activities including those provided in the Guide for line managers on recruiting, managing and developing which support people with a disability or health condition
- Actions to invest in the physical and mental health and wellbeing of the contract workforce
-