IRIS SOFTWARE LIMITED

IRIS Lease Accounting

IRIS Lease Accounting (ILA) is a cloud-based application designed specifically to address the accounting requirements of the IFRS 16. Innervision centralises the leasing process and streamlines the audit process.

Features

• Provision of standalone lease accounting subledger
• Calculation of ROU assets, depreciation, liabilities and interest
• Perform lease modifications and remeasurements
• Provision of accurate leasing reports and accounting outputs
• Export amortisation schedules, journal entries and disclosure summaries
• Robust and accurate audit trail
• Powerful suite of standard and advanced reports

Benefits

• Consolidate critical lease data - unified platform and data repository
• Ensure lease portfolio consistency
• Calculate and track ROU assets and liabilities
• Perform lease modifications, in-life changes and remeasurements
• Facilitate accurate financial reporting and accounting
• Open and close leasing ledgers and export/interface journal outputs
• Achieve and maintain compliance with IFRS 16

£3,900.00 a unit a year

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at BidTeam@iris.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

508716566924783

Contact

Bid Team
0344 225 1525
BidTeam@iris.co.uk

Service scope

• Software add-on or extension: No
• Cloud deployment model: Private cloud
• Service constraints: Cloud based solution only i.e., no on-premise offering.
• System requirements: Access to the Internet, modern web browser, tls 1.2 supoort

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Response depends on severity of issue: severity 1 reponses are due within 2 business hours, severity 2 within 4 business hours and severity 3 and 4 responses are due next business day.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.1 AA or EN 301 549
• Phone support: No
• Web chat support: No
• Onsite support: No
• Support levels: Support levels are dependent on severity of issue: severity 1 reponses are due within 2 business hours, severity 2 within 4 business hours and severity 3 and 4 responses are due next business day.
• Support available to third parties: No

Onboarding and offboarding

• Getting started: User training is provided as part of the implementation process. Users will also have access to tutorial videos, user manuals and FAQs.
• Service documentation: Yes
• Documentation formats:
  • HTML
  • PDF
  • Other
• Other documentation formats: Excel
• End-of-contract data extraction: Users are given time to extract the users using existing reports and/or raising a Support ticket for detailied rentals and lease modifications in a CSV.
• End-of-contract process: Once the client gives notice of their request to terminate, a retention period will expire leading to all data being purged.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
• Application to install: No
• Designed for use on mobile devices: No
• Service interface: No
• User support accessibility: None or don’t know
• API: Yes
• What users can and can't do using the API: We have upstream APIs to add leases or lease modifications from existing property or fleet management systems and a downstream API to upload journals to clients' ERPS.
• API documentation: Yes
• API documentation formats: Open API (also known as Swagger)
• API sandbox or test environment: Yes
• Customisation available: No

Scaling

• Independence of resources: Our current solution is single tenanted with each client having their own databases.

Analytics

• Service usage metrics: Yes
• Metrics types: No. of tickets raised and solved broken down by type, SLA performance and no. of breaches (if applicable)
• Reporting types: Reports on request

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: None

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • United Kingdom
  • European Economic Area (EEA)
  • Other locations
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: ‘IT Health Check’ performed by a CHECK service provider
• Protecting data at rest: Encryption of all physical media
• Data sanitisation process: Yes
• Data sanitisation type: Deleted data can’t be directly accessed
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

• Data export approach: All reports are exportable to Excel or CSV from the UI.
• Data export formats:
  • CSV
  • Other
• Other data export formats: ISON
• Data import formats: CSV

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • Other
• Other protection within supplier network: Encryption

Availability and resilience

• Guaranteed availability: We endeavour to deliver uptime for IRIS Lease Accounting of 98%, excluding any planned maintenance, in each calendar month subject to excluding certain conditions such as Force Majeure etc.
• Approach to resilience: Options for HA, Warm Standby, Cold Standby
• Outage reporting: Via monitoring system

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
  • Other
• Other user authentication: Users login using their corporate SSO or using their user name and password.
• Access restrictions in management interfaces and support channels: Via RBAC over secure network (VLN)
• Access restriction testing frequency: At least every 6 months
• Management access authentication: 2-factor authentication

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: BSI
• ISO/IEC 27001 accreditation date: 13/10/2021
• What the ISO/IEC 27001 doesn’t cover: N/A
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: No
• Cyber essentials plus: No
• Other security certifications: Yes
• Any other security certifications: CCSP,CISSP,CompTIA

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards:
  • ISO/IEC 27001
  • Other
• Other security governance standards: ISAE3402
• Information security policies and processes: Bespoke organisational function

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: Our change management processes are outlined in our ISAE 3402 report covering starters, leavers, system upgrades and maintenance and the testing cycle behind any new development deployments.
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: Continual Integration linked to vuln register
• Protective monitoring type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Protective monitoring approach: Via an enterprise alerting system
• Incident management type: Undisclosed
• Incident management approach: Specific organisational structure and processes via IMT

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

• Connection to public sector networks: No

Social Value

• Fighting climate change:

  Fighting climate change

  IRIS exist to simplify the lives of businesses, schools, and organisations, by providing software solutions and services that substantially enhance operational compliance, efficiency and accuracy, empowering the users of our technology to look forward with certainty and confidence. We aim to offer our solution in the most sustainable, environmental-friendly way.; Initiatives to deliver additional environmental benefits in our contracts include:; - Delivery and implementation of software remotely, where appropriate, reducing carbon emissions created by various methods of transport; - Online training videos and content, no paper documentation needed; ; We have established our goal to become carbon neutral by 2030 and an action plan is in place, with steps including:; - supplier sustainability reviews; - utilising low energy office equipment; - committing to a laptop reuse/recycle scheme; ; We employ 1900+ staff, actively seeking out ideas and opinions from staff as to ways we could decrease our environmental impact and work in more sustainable ways. ; ; Our IRIS Green Group, comprised of staff across the business, identify, share, educate and promote environmental awareness within the company, encouraging the adoption of green initiatives and targets to help influence both IRIS, its employees, its outputs, and its culture in lessening our environmental impact. Initiatives include:; ; Employee education. IRIS regularly promotes ways to positively impact our environment whilst reducing carbon emissions, including:; - Reducing monitor brightness from 100% to 70% can help reduce emissions by 20%; - Turning computers off at night, reducing energy consumption; - Reduce, reuse, and recycle – donating or selling old belongings; Supplier contracts. Commitment to responsibly choosing suppliers and partners, each subject to strict due diligence assessment on several subjects, including green credentials.; Giving back days. We encourage all employees to take up to three fully paid Giving Back Days, to do charitable activities in their communities or for our customers.

Pricing

• Price: £3,900.00 a unit a year
• Discount for educational organisations: No
• Free trial available: No

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at BidTeam@iris.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.