EVALU-8 SOFTWARE LIMITED

Evalu-8 Employee Management Software

Evalu-8 is a new and innovative tool. It is comprehensive, easy to use and affordable. Designed by HR experts for HR professionals, Evalu-8 brings multiple systems together in one package including:
Human Resources Software
Health and Safety Software
Project Management
Time and Attendance Software
Rota and Scheduling Software
Document management

Features

• Leave and absence management, Bradford Factor, bulk leave booking
• Electronic employee personnel files, store, share, track and sign documents
• Dashboards, shared calendars, planners, analytics and comprehensive reporting
• Shift rota design, distribution, management, automatically generated time sheets
• Time recording / clocking in and out, employee roll call
• Performance / discipline management, competency frame works, appraisals, KPIs, targets
• Training logs/matrix, training needs analysis, training gaps analysis
• Expenses claiming, processing, and reporting
• Intranet services including organisation charts, employee directory, messaging, tasks, reminders
• H&S management: RAMS builder, risk assessments, site audits, accident logbook

Benefits

• Reduce costs. We charge £1.87 per live employee per month
• Cost effective, comprehensive, non-modular, with additional features included in price
• Reduce effort – comprehensive employee management system. Fully GDPR compliant
• Save time and effort with employee self-service
• Customisable - all fields, settings, drop down lists, layouts, reports
• Intuitive, easy to use, accessible from any device
• Environmentally conscious. Go paperless, store, share, track and e-sign documents
• Securely hosted, cloud-based software accessible via internet from any device
• Integrates with other systems via API, including payroll
• Reduce unauthorised absence through Bradford factor scoring, reporting and alerts

£1.87 to £2.50 a licence a month

• Education pricing available
• Free trial available

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at adam.cousins@evalu-8.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

519578647968215

Contact

Adam Cousins
07949575123
adam.cousins@evalu-8.com

Service scope

• Software add-on or extension: No
• Cloud deployment model: Public cloud
• Service constraints: None
• System requirements: Internet connection

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Within 1 hour
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.1 AA or EN 301 549
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: Web chat
• Web chat support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support accessibility standard: WCAG 2.1 AA or EN 301 549
• Web chat accessibility testing: TBC
• Onsite support: Onsite support
• Support levels: All support is free and response time is within one hour.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Set-up is free and we take care of as much or as little as you require. If you wish, we can set up the entire system for you, or if you wish to set-up yourself, then we will support you throughout this process, including: multiple demonstrations, training and on site visits. We also have a collection of videos and user guides and on-site or remote training options. Please see our service definition document for our on-boarding and implementation process.
• Service documentation: Yes
• Documentation formats:
  • HTML
  • ODF
  • PDF
  • Other
• Other documentation formats: Video
• End-of-contract data extraction: Either they can request to do it themselves (must be requested by a verified individual) or we can do it for them (without charge). Data is extracted into CSV format.
• End-of-contract process: Evalu-8 Software is cost effective. We charge per employee license which gives you access to all features in the software, other than our RAMS builder which we charge an additional fee for. Set-up, training, support, development etc... are all free of charge. At the end of the contract if you wish to switch supplier, you can extract your data free of charge or we can export it for you and it will be exported in a CSV format.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: The service is fully functional via a browser on a mobile phone. There is also a mobile app available.
• Service interface: No
• User support accessibility: WCAG 2.1 AA or EN 301 549
• API: Yes
• What users can and can't do using the API: Users must request the API details to integrate with other systems and we will help them to achieve this. As long as the other software concerned has an API, then we can arrange integration.
• API documentation: Yes
• API documentation formats:
  • Open API (also known as Swagger)
  • HTML
  • ODF
  • PDF
  • Other
• API sandbox or test environment: Yes
• Customisation available: Yes
• Description of customisation: Evalu-8 is a very granular system. Every feature can be turned on or off or made read only. All settings, access rights, reports, drop down lists, fields and forms can be customised and each organisation can determine who they want to be able to make these changes according to their own preferences.

Scaling

• Independence of resources: We use Amazon Web Services (AWS) which are possibly the most scalable and secure servers in the world meaning that the service is not affected by high demand.

Analytics

• Service usage metrics: Yes
• Metrics types: Service uptime
• Reporting types: Reports on request

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Up to Baseline Personnel Security Standard (BPSS)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • United Kingdom
  • European Economic Area (EEA)
• User control over data storage and processing locations: No
• Datacentre security standards: Managed by a third party
• Penetration testing frequency: At least once a year
• Penetration testing approach: ‘IT Health Check’ performed by a CHECK service provider
• Protecting data at rest:
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
• Data sanitisation process: Yes
• Data sanitisation type: Deleted data can’t be directly accessed
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

• Data export approach: An authorised person can either request permission to do so or ask us to do it for them.
• Data export formats: CSV
• Data import formats: CSV

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

• Guaranteed availability: Users are informed of our SLA's in Service Definition document, we offer 99.9% uptime. If this is exceed in any one period of 12 months then we offer service credits back to the customer.
• Approach to resilience: Available upon request
• Outage reporting: Any outages are reported by multiple methods.; Email broadcast is sent to all administrative contacts for each customer.; A twitter account has been setup which we encourage everyone to follow, updates and outage notifications are posted here.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • 2-factor authentication
  • Username or password
• Access restrictions in management interfaces and support channels: As an organisation, we abide by a strict access control procedure, defined and managed by our Technical Director. This Access Control procedure adheres to strict ISO 27001 standards. Access to management interfaces is restricted by username and password as well as 2FA via SMS. Passwords for this interface are required to be changed every 30 days and a regular security check is undertaken by management to validate that the users are using the system in the expected manor.
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • 2-factor authentication
  • Username or password

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: User-defined
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: User-defined
• How long system logs are stored for: Between 1 month and 6 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: BSI
• ISO/IEC 27001 accreditation date: 21/12/2021
• What the ISO/IEC 27001 doesn’t cover: Everything is covered under our ISO 27001 certification, other than outsourced development because all development on our system is completed in-house.
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Cyber essentials plus: No
• Other security certifications: No

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards:
  • ISO/IEC 27001
  • Other
• Other security governance standards: Cyber Essentials certification also achieved.
• Information security policies and processes: We are ISO 27001 certified. All our policies and procedures adhere to the strict standards required of ISO 27001.; ; All staff receive compulsory initial ISO 27001 training as part of their induction. They are also required to read and e-sign relevant information security policies, including our Information Security Policy, which is signed by our MD. We also deliver an annual Top Up Information Security Training Event which is compulsory for all our staff to attend.; ; We conduct internal information security audits quarterly and hold senior management meetings quarterly to discuss the findings of our internal audits and to ensure we continuously improve our information security policies and processes. Our Technical Director maintains strict access control to our system for all users.; ; Both Directors are responsible for and committed to ensuring all staff follow information security policies. Our Head of Finance is responsible for ensuring our internal audits are thorough and relevant.; ; Our Technical Director has overall responsibility for all IT and Information Security within our organisation, with the Head of Finance assessing performance evaluation of Information Security.

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: We have appropriate procedures in place to ensure that the source code and data for the production environment is checked thoroughly and subsequently pushed to our code repository where they can be archived if necessary.; ; We have many manual, as well as automated installation and testing scripts. These tests include the relevant security tests that SaaS may be subject to.; ; We have clear and concise plans for rolling back changes to the production source code, these can be implemented within several minutes.; ; We have several separate sandbox environments for testing, QA and automated testing.
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: Scans are run daily on our hosting and database platforms.; Monitoring tools are deployed to detect abnormal activity.; Operating system and application level security patches are checked and installed automatically each day.; Information is sourced from several well known security mailing lists and providers of new security threats / exploits.
• Protective monitoring type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Protective monitoring approach: Monitoring software installed on all servers and hosts notify admin staff of any abnormalities and/or potential threats as well as manual checks daily by team members.; Response consists of 1. Compromise being identified and stopped, reduction of service may occur in certain circumstances to safeguard privacy/data.; Once compromise is stopped, full investigation is undertaken to find the entry point and where necessary changes to source code may be undertaken or further security patches/checks may be implemented. ; ; Response to incidents are generally around 5-30 minutes.
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: Pre-defined processes are in place for common events, these are well documented internally for staff.; ; Users can report incidents via email, website contact form or direct by telephone.; ; Incident reports are available at request to users/customers but are not publicly available unless by request for data and privacy reasons.

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

• Connection to public sector networks: No

Social Value

• Fighting climate change:

  Fighting climate change

  Evalu-8 Employee Management Software can assist your organisation and the other business who use the software achieve effective stewardship of the environment.; ; Evalu-8 Employee Management Software is entirely cloud based, which enables your organisation to manage all your employees virtually, meaning you can go paperless. In our virtual filing cabinet you can electronically store all your employee files, adding an extra layer of security, whilst ensuring you remain GDPR compliant. You can upload, create, distribute and store documents of any type (staff contracts, policies, proof of identification etc...) You can request employees inform you they have read and understood the document and e-sign if necessary. Using our handy checklist, you can onboard new employees, making sure you don't miss any crucial steps . You can evaluate your employees ' performance within Evalu-8, manage their training. HR managers can also use our workflow tool to ensure they never miss any important dates with regards to employees. ; ; Because our employee management software is cloud based, then your employees can continue to work remotely if your policies allow this, meaning that they are not travelling to work by bus or car which is better for the environment.; ; In summary, Evalu-8 is a complete employment management solution which will help your organisation work towards net zero greenhouse gas emissions. Further more, it can help you influence your staff to be more environmentally conscious given that the system allows your staff to sign new contracts, book holidays and conduct 360 appraisals all virtually. It can therefore encourage positive behavior from your employees, helping them personally to achieve effective stewardship of the environment.
• Covid-19 recovery:

  Covid-19 recovery

  Evalu-8 Employee Management Software can help communities to ; manage and recover from the impact of Covid-19 because it helps those employees who are required to still work from home to achieve this, thus supporting your organisation to achieve new ways of working to deliver services. ; ; Our software will enable your organisation to help your employees who are worst affected or shielding manage COVID-19. To use our self service, all they need is an internet connection, then all aspects of employee management can be managed virtually, helping these employees or any others to work remotely.; ; Our cloud based employee management software will help your organisation and other businesses who use the software to manage and recover from the impacts of COVID-19, by allowing your managers to manage your employees virtually.; We can help your organisation and any other business improve workplace conditions that support the COVID-19 recovery effort though our desk and seat booking tool which enables you to maintain social distancing for those employees who come in to the office to work but still wish / are required to socially distance from others.; ; Using our evaluations tool you can measure and then support the physical and mental health of your staff affected by COVID-19. This pro-active approach can then in turn help reduce the demand on health services.
• Tackling economic inequality:

  Tackling economic inequality

  Evalu-8 employee management software can assist your organisation and any other businesses who take the software tackle economic inequality, by helping you to increase supply chain resilience and capacity.; ; We only use suppliers who assist our ability to be agile and react to changes in the market and who enable us to deliver our product successfully and seamlessly to our customers. For example we use AWS to host our software, because AWS are recognised as market leaders in this field.; ; Our innovative and disruptive software offers organisations access to all our HR features, with no bolt-ons. You switch off any features you don't require. We offer free set-up, free training and free support. Our pricing structure is simple; we charge a fee per employee license.; ; We believe in a collaborative approach with our clients and are always willing to listen to new ideas. We offer free development because we are committed to offering a product that continuously modernises delivery and increases productivity. We stand by our mission to save busy managers time, effort and money.
• Equal opportunity:

  Equal opportunity

  Evalu-8 employee management software can be used by the organisations who have it to easily identify inequality in employment, skills and pay and thus tackle this inequality. Our reports enables managers to easily identify gaps in training and skills and to report on these inequalities. For example gender pay gap reporting or gaps in the training of those employees who have a disability, compared to those that do not. Organisations can then ensure they proactively manage any gaps highlighted and reduce them, thus ensuring they tackle workforce inequality, including reducing the disability employment gap.; ; Organisations can also use our risk assessment tool to assess and improve workplace environments (or home working environments) to ensure they are safe and suitable for those employees who have a disability. This should help employers reduce the disability employment gap.; ; Evalu-8 employee management software can assist your organisation in measuring the health and well-being of your employees. Using our evaluations feature you can use the pre-set template questions to measure the health and well-being of your employees, or you can easily create your own health and well-being evaluation. This then creates a report for you to measure as a percentage all employees' health and well-being, enabling you to proactively manage this area .; ; Further more, we complete a questionnaire for our suppliers which asks the question about whether they have an anti-slavery policy which enables us to identify and manage the risks of modern slavery in the delivery of the contract including in the supply chain.
• Wellbeing:

  Wellbeing

  Evalu-8 Software enables your organisation to measure the health and well-being of your workforce objectively, including physical and mental health using our risk assessments module (physical health) and evaluations tool (mental health). This enables your organisation to proactively take action.; ; You can create a risk assessment within minutes and in three steps. Use your PC, laptop, tablet, or phone to complete the steps; identify the risk, who may be impacted, the hazards, the possible outcomes, likelihood and control measures. Automatically produce a NEBOSH/IOSH style risk assessment report PDF and a QR code which can be placed on or near the risk and scanned to reveal the report. You can use the risk assessment tool to identify and mitigate risks in the workplace or at home for those employees working remotely. You can then find and view all risk assessments which are stored securely within the reports section. ; ; Evalu-8 software has a pre-set employee engagement / well being survey, which can be used, added to or you can create your own employee well being survey. Based on this survey, a percentage well being score, for each employee is fed into a report, so you can assess the health and well being of your employees and then proactively manage this important aspect.; ; You can create a dashboard widget to highlight First aid, Mental Health and Fire Marshall trained employees within your organisation.; ; Use our training logs/matrix, training needs analysis, training gaps analysis, to ensure all employees complete compulsory H&S training. Store and send compulsory safe working procedures to your workforce with the click of a button. Set the documents to state employees declare they have read and understood the contents and e-sign to declare they will follow safe working procedures.

Pricing

• Price: £1.87 to £2.50 a licence a month
• Discount for educational organisations: Yes
• Free trial available: Yes
• Description of free trial: The free trial is usually for two weeks, however an extension can be requested. The trial provides access to all features.

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at adam.cousins@evalu-8.com. Tell them what format you need. It will help if you say what assistive technology you use.