OpenText Documentum D2 Platform for G-Cloud
Enterprise Content Management (ECM) access and control of information assets. Manage and control information in a robust, scalable, fault-tolerant and extensible architecture.Control repository access, improve compliance (GDPR) through secure authentication, authorisation, and auditing.Support diverse environments using open standards (such as REST) within service-oriented architecture.
Features
- Configurable and personalised user experience.
- Intelligent thumbnail previews and instantaneous viewing of content.
- Instant application deployment of highly configured rules and content policies.
- Configurable metadata and import screens for document types.
- Advanced workflow, lifecycle, and auditing, configurable by content or user.
- Simple, advanced search, configurable search screens, custom search forms.
- Automated features for controlled content, property inheritance, as well as...
- ...Automated features for auto naming, auto numbering and auto linking.
- View all document types.
Benefits
- User Interface for different users, departments or LoBs through configuration.
- Content easily located and efficiently managed improving user adoption.
- Ensure adding metadata to each content type is made easy.
- Simple process getting documents signed-off or approved.
- Improve end user productivity, rapidly find the right information.
- Effective, consistent security and privacy controls.
- Assist with regulatory compliance including GDPR, reduce risk.
Pricing
£23.60 a user a month
Service documents
Request an accessible format
Framework
G-Cloud 13
Service ID
5 4 6 9 6 0 2 4 8 8 8 8 3 5 2
Contact
OpenText Corporation
Gideon Jones
Telephone: 01189848000
Email: gjones@opentext.com
Service scope
- Software add-on or extension
- No
- Cloud deployment model
- Private cloud
- Service constraints
- Prior to agreeing contract, buyers should contact OpenText to confirm terms, solution and scope.
- System requirements
- Not applicable. The service is provided using OpenText Cloud infrastructure.
User support
- Email or online ticketing support
- Email or online ticketing
- Support response times
-
Support levels for Priority 1 (Critical) calls will remain the same (24x7).
For all other priority calls - standard hours are 8am - 5pm Monday - Friday.
The Response Time commitments vary by the classification of the request, as per the list below:
• 1 hour Service request classified as Critical
• 2 hours Service request classified as Serious
• 4 hours Service request classified as Normal - User can manage status and priority of support tickets
- No
- Phone support
- Yes
- Phone support availability
- 9 to 5 (UK time), Monday to Friday
- Web chat support
- No
- Onsite support
- Yes, at extra cost
- Support levels
-
Please contact your OpenText representative for details.
The Response Time commitments vary by the classification of the request:
• 1 hour Service request classified as Critical
• 2 hours Service request classified as Serious
• 4 hours Service request classified as Normal
Cloud Support Request Classifications:
• Critical: The performance issue reported causes the cloud solution to be functionally inoperable.
• Serious: The performance issue reported significantly degrades the performance of the cloud solution, or materially restricts the Customer’s use of the cloud solution.
• Normal: The issue reported is a question regarding end use, configuration of the cloud solution, or a minor defect that does not materially restrict the Customer’s use of the cloud solution.
Standard SLA - Restoration Times:
OpenText makes a commitment not simply to respond to an Incident promptly and regularly report on its status, but also to restore the service to affected users within a specific period of time. Service restoration time commitments are linked to incident severity.
The Restoration Time commitments vary by the classification of the request:
• 8 hours Service request classified as Critical
• 12 hours Service request classified as Serious
• 48 hours Service request classified as Normal - Support available to third parties
- Yes
Onboarding and offboarding
- Getting started
- The solution is designed to be intuitive. Online context sensitive help is provided. Any additional requirement for Training would need to be agreed with OpenText at an extra costs prior to contract.
- Service documentation
- Yes
- Documentation formats
- End-of-contract data extraction
- Please refer to the Contract Terms. The OpenText Subscription Agreement outlines the description of services provided, including any data return or data destruction obligations.
- End-of-contract process
- At the end of the contract, should data need to be returned in a specific format,this will need to be agreed and charged for accordingly.
Using the service
- Web browser interface
- Yes
- Supported browsers
-
- Microsoft Edge
- Firefox
- Chrome
- Safari
- Application to install
- No
- Designed for use on mobile devices
- Yes
- Differences between the mobile and desktop service
- Interfaces are optimised for the client device accordingly.
- Service interface
- Yes
- User support accessibility
- WCAG 2.1 A
- Description of service interface
- Browser interface.
- Accessibility standards
- WCAG 2.1 A
- Accessibility testing
-
OpenText D2 Smart UI is in process of being developed in line with design guidelines that are aimed specifically at ensuring on-going Section 508 / WCAG 2.1AA compliance.
The D2 User Interface can also be updated (including changes such as Colour selection) to allow for accessibility requirements. - API
- Yes
- What users can and can't do using the API
-
The API is not designed for End Users. Any interaction with the API would need to be agreed and designed and/or approved by OpenText Professional Services.
Additionally should a Sandbox / Test environment be required for our API, this can be arranged at an additional cost. - API documentation
- Yes
- API documentation formats
-
- Open API (also known as Swagger)
- HTML
- API sandbox or test environment
- Yes
- Customisation available
- Yes
- Description of customisation
-
This would be agreed between the customer and OpenText Professional Services depending on the customisation required at an extra cost.
Users can also personalise the User Interface to suit preferences.
Scaling
- Independence of resources
-
OpenText utilise multiple high bandwidth uplinks across multiple vendors to ensure availability for all customers and all users.
OpenText virtually & logically segregate all customer environments to ensure that the usage of one cannot affect another.
Analytics
- Service usage metrics
- Yes
- Metrics types
-
Status reports will be delivered by the Delivery Managers. This report will include, and not limited to, the following elements:
• Call summary: closed, open and wait.
• Overview of all calls logged, in progress, waiting and resolved.
• Usage summary of any additional and optional support programs or services the customer is subscribed to.
• Metrics and other items as in the Cloud Services Agreement
A distinction will be made in the report between support, product, consultancy, and training requests. - Reporting types
- Regular reports
Resellers
- Supplier type
- Not a reseller
Staff security
- Staff security clearance
- Other security clearance
- Government security clearance
- Up to Developed Vetting (DV)
Asset protection
- Knowledge of data storage and processing locations
- Yes
- Data storage and processing locations
-
- United Kingdom
- European Economic Area (EEA)
- Other locations
- User control over data storage and processing locations
- Yes
- Datacentre security standards
- Complies with a recognised standard (for example CSA CCM version 3.0)
- Penetration testing frequency
- At least once a year
- Penetration testing approach
- Another external penetration testing organisation
- Protecting data at rest
-
- Physical access control, complying with SSAE-16 / ISAE 3402
- Physical access control, complying with another standard
- Encryption of all physical media
- Data sanitisation process
- Yes
- Data sanitisation type
- Explicit overwriting of storage before reallocation
- Equipment disposal approach
- Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001
Data importing and exporting
- Data export approach
- Customers can utilise the app download features to download data.
- Data export formats
- Other
- Other data export formats
-
- Application dependent exports.
- Customer specific exports (at an agreed additional cost).
- Data import formats
- Other
- Other data import formats
-
- This is dependent on source format.
- Almost any digital format is supported.
Data-in-transit protection
- Data protection between buyer and supplier networks
-
- Private network or public sector network
- TLS (version 1.2 or above)
- IPsec or TLS VPN gateway
- Bonded fibre optic connections
- Other
- Other protection between networks
- MPLS / VPLS circuits
- Data protection within supplier network
-
- TLS (version 1.2 or above)
- IPsec or TLS VPN gateway
Availability and resilience
- Guaranteed availability
- Our application availability base level is 99.9% as a high availability option.
- Approach to resilience
- All OpenText datacenters are TIA942 Tier 3+ compliant. We also provide disaster recovery datacenters.
- Outage reporting
-
Email alerts.
Authorized points of contact (“POCs”) will be notified as soon as possible or within 24 hours.
Identity and authentication
- User authentication needed
- Yes
- User authentication
-
- 2-factor authentication
- Public key authentication (including by TLS client certificate)
- Identity federation with existing provider (for example Google Apps)
- Dedicated link (for example VPN)
- Username or password
- Access restrictions in management interfaces and support channels
- Our Cloud Services User Access Management policy restricts user access based on least privileged access guidelines. Workforce members are only granted rights to access assets needed to fulfil the job functions. Validation is enforced through a full life cycle for identity access management process, and a bi-monthly validation of all access privileges per policy.
- Access restriction testing frequency
- At least every 6 months
- Management access authentication
-
- 2-factor authentication
- Identity federation with existing provider (for example Google Apps)
- Dedicated link (for example VPN)
- Username or password
Audit information for users
- Access to user activity audit information
- Users have access to real-time audit information
- How long user audit data is stored for
- User-defined
- Access to supplier activity audit information
- Users have access to real-time audit information
- How long supplier audit data is stored for
- User-defined
- How long system logs are stored for
- At least 12 months
Standards and certifications
- ISO/IEC 27001 certification
- No
- ISO 28000:2007 certification
- No
- CSA STAR certification
- No
- PCI certification
- No
- Cyber essentials
- Yes
- Cyber essentials plus
- Yes
- Other security certifications
- No
Security governance
- Named board-level person responsible for service security
- Yes
- Security governance certified
- Yes
- Security governance standards
-
- ISO/IEC 27001
- Other
- Other security governance standards
-
SSAE-18 SOC 1 Type II
SSAE-18 SOC 2 Type II
SSAE-18 SOC 3 - Information security policies and processes
- OpenText has a Global Information Security Policy based on ISO 27001:2013. The details of this policy are confidential. If required, OpenText will be prepared to discuss this policy and details of how these policies are followed on a one to one basis with our customers subject to an agreed NDA.
Operational security
- Configuration and change management standard
- Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
- Configuration and change management approach
- OpenText follows a fully mature ITIL Change Management process. More details are available upon request.
- Vulnerability management type
- Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
- Vulnerability management approach
-
Monthly industry standard vulnerability scanning. Annual external vulnerability scans. Results are collected, prioritized, and assigned to owners using the Common Vulnerability Scoring System.
Unified Threat Management system has updated real-time Anti-Virus and Intrusion Prevention services. Security intelligence feeds from industry leading & government organizations such as CCIRC in Canada or US-CERT in the United States.
All critical vulnerabilities via a vendor patch, remediation asap but not later than 30 days of identification and release of appropriate system/application patch.
All required system upgrades or patches, remediation within 90 days of their identification and the release of an appropriate system/application patch. - Protective monitoring type
- Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
- Protective monitoring approach
- This is covered by the OpenText Information Security Incident Management policy described within section 16 of the GISP. Due to sensitivity of security issues, the GISP and ancillary documents are considered OpenText Confidential. This can be discussed one to one with a prospective customer under a mutually signed NDA.
- Incident management type
- Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
- Incident management approach
- This is covered by the OpenText Information Security Incident Management policy described within section 16 of the GISP. Due to sensitivity of security issues, the GISP and ancillary documents are considered OpenText Confidential. This can be discussed one to one with a prospective customer under a mutually signed NDA.
Secure development
- Approach to secure software development best practice
- Conforms to a recognised standard, but self-assessed
Public sector networks
- Connection to public sector networks
- No
Social Value
- Fighting climate change
-
Fighting climate change
OpenText is committed to enabling our customers digital transformations, to become more efficient and reduce their environmental impacts through the use of our products and services. All of our products are delivered digitally, thus we have no need for manufacturing or packaging. Enterprise Information Management solutions by OpenText provide climate solutions for our customers by virtualizing servers, and condensing storage requirements. OpenText solutions enable organisations to extract data so that they can digitise their business processes and minimise their reliance on paper.
Pricing
- Price
- £23.60 a user a month
- Discount for educational organisations
- No
- Free trial available
- No