SOMERFORD ASSOCIATES LIMITED

KnowBe4 PhishER

PhishER Plus is KnowBe4’s lightweight Security Orchestration, Automation and Response (SOAR) platform to orchestrate your threat response and manage the high volume of potentially malicious email messages reported by your users.

Features

• Security Orchestration, Automation, and Response (SOAR) platfor
• AI-powered phishing detection using machine learning (PhishML)
• Automated email categorization as threat, spam, or legitimate
• PhishRIP email quarantine feature removes malicious emails automatically
• Microsoft 365 mailbox integration for threat search capability
• Automated user notification system for reported emails
• Third-party integration with VirusTotal and Syslog tools
• Real-time threat identification and containment with AI analysis
• Incident alerts and comprehensive incident logs for tracking

Benefits

• Enhanced Security: Automatically identify and isolate dangerous emails.
• Employee Training: Turn real phishing attempts into training exercises.
• Proactive Protection: Block and remove threats before they reach users
• Cost and Time Savings: Reduce the workload on security team
• Reduces manual review time by up to 99 percent

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at info@somerfordassociates.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 15

Service ID

553330762742978

Contact

Penny Harrison
07897075103
info@somerfordassociates.com

About your service

• Service categories:

  Application Development and Deployment

  Analytics and business intelligence

  • Business Intelligence
• Multi cloud support: No

Service scope

• Software add-on or extension: Yes, but can also be used as a standalone service
• What software services is the service an extension to: KSAT
• Cloud deployment model: Public cloud
• Service constraints: None
• System requirements:
  • Compatible with the following browsers: Chrome, Internet Explorer 11+
  • Plus the following browsers: Edge, Chromium Edge, Firefox, and Safari.

User support

• Email or online ticketing support: Yes
• Support response times: KnowBe4 provides email/online ticketing support Monday to Friday from 9 am to 6 pm GMT. We also have overseas offices that have extended hours as an option. Tickets received outside of office hours will be worked by the next available operations centre, however no action can be guaranteed until the next working day. Support is prioritised by subscription level and impact.; For full details on support hours please see: https://www.knowbe4.com/hubfs/KnowBe4-Support-Document.pdf?t=1518625292505&hsLang=ja-jp ; Please see our standard Service Level Agreement (SLA) for response times: https://www.knowbe4.com/legal/service-level-agreement. ; As a SaaS provider serving a global customer base, we maintain a uniform SLA across our customer base.
• User can manage status and priority of support tickets: No
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: No
• Support levels: We have a standard Service Level Agreement which is available to all customers, accessible for review at https://www.knowbe4.com/legal/service-level-agreement.; ; Every customer is assigned a dedicated Customer Success Manager (CSM) as part of their subscription, ensuring tailored support aligned with your organization’s unique goals and desired outcomes. CSMs are subject matter experts across all KnowBe4 products and serve as your liaison to technical support and product teams.; After deployment and onboarding, should you need any assistance, there are different options for getting in touch with us. The first is calling or emailing your CSM with your questions. If the CSM cannot address the issue, they will fill out a support ticket on your behalf. Alternatively, customers can submit a support ticket from the KnowBe4 platform/website or call our Help Desk line.; ; If the issue cannot be handled by our initial support, you would be directed to our Enterprise Support Level III. These support reps have the most intimate familiarity with KnowBe4 products, however, issues rarely come up that need this support.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Implementation is very fast, easy and accommodating to staff schedules, and done within a fraction of the time of most other vendors. Please refer to the PhishER Quickstart Guide, here: https://support.knowbe4.com/hc/en-us/articles/360037250474-PhishER-Quickstart-Guide
• Service documentation: Yes
• Documentation formats: Other
• Other documentation formats: Web based knowledge base. :https://support.knowbe4.com/hc/en-us
• End-of-contract data extraction: During the applicable subscription term, Customer will have the ability to download a copy of its Customer Data contained in the Products in the form and format as such Customer Data exists in the Products. ; ; Upon termination, request can be given to delete data from active database. Backups will be retained along with audit trails for legal purposes. Retention is 1 yr database backups, 3 years audit trails. For details on KnowBe4's Data Retention Schedule, please refer to - https://support.knowbe4.com/hc/en-us/articles/1500008107581-KnowBe4-Data-Retention-Schedule- ; ; KnowBe4 follows NIST 800-88 guidelines for media destruction.
• End-of-contract process: Please refer to - https://www.knowbe4.com/terms
• Documentation accessibility standard: WCAG 2.2 AA

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Other
• Application to install: No
• Designed for use on mobile devices: No
• Service interface: Yes
• User support accessibility: WCAG 2.2 AA
• Description of service interface: PhishER Plus’ front end dashboard is wigitized, allowing the organization to customize the front end view upon login. Rooms can also be leveraged to grant an additional level of customization for the viewing of information.
• Accessibility standards: WCAG 2.2 AA
• Accessibility testing: We engage with external experts, including those with low-vision, no-vision, hearing impairments, and limited mobility. These individuals provide feedback on our modules based on testing of our content to ensure that every learner has a similar learning experience and the module functions as expected across multiple browsers and screen readers.
• API: Yes
• What users can and can't do using the API: As part of the platinum and diamond subscription levels, API access is included. Please refer to our API documentation to ascertain compatibility. Our full API documentation can be found via the following link: https://developer.knowbe4.com/
• API documentation: Yes
• API documentation formats: Other
• API sandbox or test environment: No
• Customisation available: Yes
• Description of customisation: PhishER Plus’ front end dashboard is wigitized, allowing the organization to customize the front end view upon login. Rooms can also be leveraged to grant an additional level of customization for the viewing of information.

Scaling

• Independence of resources: Our services are built on scalable public cloud services and are architected to provide scalable solutions that minimise the impact of any specific customer. Each product is provisioned with the resources required to deliver the service. Shared components are built with redundancy and high-availability as a key element of their design

Analytics

• Service usage metrics: Yes
• Metrics types: Infrastructure metrics, KnowBe4 platform operates with 99.9% uptime, to be reviewed annually
• Reporting types: Regular reports
• Resource tagging: No
• FOCUS resource tagging: No

Resellers

• Supplier type: Reseller providing extra features and support
• Organisation whose services are being resold: KnowBe4

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: Other locations
• User control over data storage and processing locations: Yes
• Datacentre security standards: Managed by a third party
• Penetration testing frequency: At least every 6 months
• Penetration testing approach: ‘IT Health Check’ performed by a CHECK service provider
• Protecting data at rest: Other
• Other data at rest protection approach: KnowBe4 leverages AWS for data encryption in transit (TLS) and at rest (AES-GCM 256). KnowBe4 currently uses Load Balancer and CloudFront Security Policies supporting TLS 1.2 and higher. KnowBe4 uses the AWS Key Management Service (KMS) service to enable data at rest encryption across our products. We use this for encrypting data within databases, and data stored within object storage (S3). AWS KMS uses the Advanced Encryption Standard (AES) algorithm in Galois/Counter Mode (GCM) with 256-bit secret keys.
• Data sanitisation process: Yes
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001
• Data sanitisation type: Deleted data can’t be directly accessed / Cryptographic Erasure

Data importing and exporting

• Data export approach: During the applicable subscription term, Customer will have the ability to download a copy of its Customer Data contained in the Products in the form and format as such Customer Data exists in the Products.
• Data export formats: CSV
• Data import formats: CSV

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: We have a standard Service Level Agreement which is available to all customers, accessible for review at https://www.knowbe4.com/legal/service-level-agreement. ; As a SaaS provider serving a global customer base, we maintain a uniform SLA across our entire customer base. This consistency enables us to deliver reliable performance, scale efficiently, maintain our robust security protocols, and provide timely support to all customers.; KnowBe4 will remediate any agreed upon deficiencies within its stated vulnerability remediation SLA posted on https://www.knowbe4.com/terms.
• Approach to resilience: Our services are built on resilient public cloud services and is architected to provide a scalable solution that allows both vertical and horizontal scaling through the provisioning of appropriate resources to support customer requirements. Components are built with redundancy and high-availability as a key element of their design in order to ensure responsiveness and availability
• Outage reporting: A public dashboard, For status and uptime monitoring refer to KnowBe4's status page - https://status.knowbe4.com

Identity and authentication

• User authentication needed: Yes
• User authentication: Other
• Other user authentication: KnowBe4 recommends customers to leverage SAML/SSO for authentication. KnowBe4 supports SAML 2.0 for SSO, so your users can quickly and easily log in to KnowBe4 using your organization's single sign-on provider, without having to set up or use a password. Please reference: https://support.knowbe4.com/hc/en-us/articles/115013730808-Does-KnowBe4-Support-SAML-SSO- Multi-factor authentication is alos available. https://support.knowbe4.com/hc/en-us/articles/225681448-How-Do-I-Enable-Two-factor-or-Multi-factor-Authentication-on-My-Account-; ; Additionally, the KnowBe4 Active Directory Integration (ADI) feature allows you to leverage Active Directory to populate and maintain your users and groups within your KnowBe4 Console
• Access restrictions in management interfaces and support channels: KnowBe4 grants access based on the principle of least privilege and business need to know. Customers can revoke KnowBe4 support agents from accessing their console via the Account Privacy settings, please refer to - https://support.knowbe4.com/hc/en-us/articles/12727775060115-KnowBe4-Console-Account-Settings-Account-Information#ACCOUNTPRIVACY
• Access restriction testing frequency: At least every 6 months
• Management access authentication: Other
• Description of management access authentication: Remote access is limited to specific individuals with appropriate roles, VPN required with multiple login's all with MFA required. monitored by SIEM with automated alerting

Audit information for users

• Access to user activity audit information: Users contact the support team to get audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards:
  • ISO/IEC 27001
  • Other
• Other security governance standards: Our certifications and information regarding which standards are followed can be found here: https://www.knowbe4.com/legal/security
• Information security policies and processes: KnowBe4 has a comprehensive set of security policies in place, all of which are subject to periodic external evaluation by auditors. For further details, please refer to KnowBe4's due diligence package, which includes the table of contents for the relevant policies and procedures.
• Software Security Code of Practice: Yes

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: KnowBe4’s change management process assures security checks and peer reviews are in place for all code changes made to the KSAT production environment. KnowBe4’s infrastructure is managed by code. All security changes go through SAST and dependency checks prior to being deployed. All major changes undergo a security and privacy assessment throughout the life cycle as early as the initial planning stages.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: The KnowBe4 information security team performs web application vulnerability scans monthly. These scans are configured to run as authenticated scans. KnowBe4 also conducts internal penetration testing periodically and currently participates in a private bug bounty program where vetted researchers conduct ongoing penetration testing of our applications and infrastructure. ; ; All vulnerabilities discovered from scans or penetration testing are added to a tracker where they are verified, categorized, and evaluated for actual risk. ; ; Vulnerabilities are remediated based on KnowBe4's remediation timeline, please refer to - https://www.knowbe4.com/security
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: KnowBe4 leverages a SIEM to monitor events. The production environment leverages Amazon AWS, WAF, CloudFront, GuardDuty, Shield, VPCs, IAM, Security Groups, and other controls. Changes to the environment are logged and monitored. All changes are required to go through KnowBe4's change management process. Vulnerabilities are remediated in accordance with the schedule listed here: https://www.knowbe4.com/security
• Incident management type: Supplier-defined controls
• Incident management approach: Incident management is defined in the Information Security Program & further detailed in the Security Incident Response Plan which includes: roles, communication, incident categories, testing along with procedural processes for preparation, identification, containment, remediation, investigation, follow-up/ Lessons Learned, and Notifications. KnowBe4 will notify customers within 72hrs of confirmation of breach affecting customer's data by email. For any outages please reference: https://status.knowbe4.com/
• Post-quantum cryptography secure: Yes

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v4.0)

Public sector networks

• Connection to public sector networks: No

Pricing

• Discount for educational organisations: No
• Free trial available: No

Discount percentage by annual call-off contract value (excluding VAT)

• Less than £250,000: 1%
• Between £250,000 and £500,000: 1%
• Between £500,001 and £1,000,000: 1%
• Between £1,000,001 and £2,500,000: 1%
• Between £2,500,001 and £5,000,000: 1%
• Over £5,000,001: 1%

Non-mandatory Standards and certifications

• ISO/IEC 27001 certification: No
• ISO 28000:2022 certification: No
• ISO 9001 certification: Yes
• Who accredited the ISO 9001 certification: SGS
• ISO 9001 accreditation date: Tuesday 15 March 2022
• What the ISO 9001 doesn’t cover: As our staff are a fully remote workforce the company physical office location is not covered. Clause 7.1.5 (calibration) is not in the scope. ISO 9001 does not cover financial processes.
• Quality management systems (QMS): Yes
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Please provide your Cyber Essentials Certificate Number: F416f438-c625-443c-8b8d-a1b8f3b804e3
• Cyber essentials plus: Yes
• Please provide your Cyber Essentials Plus Certificate Number: 8d0e7cb8-30a3-4374-b713-d15f8d7f0c7d
• Other security certifications: Yes
• Any other security certifications: IASME Cyber Assurance Level 1 Certificate

Social value

• Section B - Commitment for Future: Delivery:

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority

    • New or retained jobs on the contract workforce in the relevant area that meet the criteria set out in MAC 1b, 1c and 1d
    • Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
    • Employment contracts that reflect actual hours worked; steps taken to ensure employees understand their contracts and have the ability to review and adjust them if actual hours regularly exceed contracted hours
    • Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
    • Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
    • Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
    • Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Outline policies and practices to be applied to or put in place for the contract to mitigate and manage modern slavery risks, including: Pre-employment checks, recruitment practices. Workplace conditions, safeguarding plans and processes in place and regular monitoring with relevant groups considered, which may include sampling

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.

    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises

    • Activities that demonstrate a collaborative way to work with a diverse range of businesses as part of the supply chain
    • Plans for positive actions with community groups.

  • Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero

    Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.

    • Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Understanding of how to influence staff, suppliers, customers, communities and/or any other appropriate stakeholders through the delivery of the contract to support climate and nature protection and improvement

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 6: Employment and training: For those who face barriers to employment

    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Offering a range of quality opportunities with routes of progression if appropriate, e.g. T Level industry placements, students supported into higher level apprenticeships.
    • Understanding of the issues affecting inequality in employment, skills and pay in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors. Measures to tackle inequality in employment, skills and pay in the contract workforce

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.

    • Other measures to offer development opportunities for the target cohort(s) in the contract workforce
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Creation of outreach activities to create a pipeline of employees for the future contract delivery
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort

  • Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.

    Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.

    • Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at info@somerfordassociates.com. Tell them what format you need. It will help if you say what assistive technology you use.