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PHOENIX SOFTWARE LIMITED

Veeam Data Cloud

Managed, cloud-native backup and recovery for Microsoft 365 and Azure with immutable, encrypted storage, policy automation, granular restores, and regional data residency for resilience and compliance.

Features

  • Policy-driven Microsoft 365/Azure backups
  • Immutable, encrypted storage
  • Granular and bulk restore
  • Entra ID protection
  • Region-selectable storage
  • Web UI administration
  • REST API & PowerShell
  • Real-time status & cases
  • Regular third-party pen tests
  • All-inclusive pricing

Benefits

  • Reduce ransomware risk
  • Accelerate recovery
  • Meet data residency
  • Simplify operations
  • Lower predictable costs
  • Strengthen compliance
  • Integrate via API/CLI
  • Scale across workloads
  • Improve governance
  • Enterprise support

Pricing

  • Education pricing available
  • Free trial available

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at bids@phoenixs.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 15

Service ID

5 9 6 2 9 7 6 7 2 7 1 4 5 3 1

Contact

PHOENIX SOFTWARE LIMITED Mark Pickersgill
Telephone: 01904 562200
Email: bids@phoenixs.co.uk

About your service

Service categories

IaaS

IaaS Storage

  • Object or Bucket

Service scope

Service constraints
Planned maintenance announced in advance; SaaS abstracts infrastructure; fair-use limits may trigger egress charges; region availability aligned to Azure; advanced API actions require appropriate privileges.
System requirements
  • Microsoft 365 tenant admin consent
  • Azure subscription for Azure workloads
  • Modern browser
  • Entra ID SSO with MFA
  • Appropriate RBAC roles
  • Network egress to service endpoints
  • API tokens for automation
Cloud deployment model
  • Public cloud
  • Hybrid cloud

User support

Email or online ticketing support
Yes
Support response times
24x7 for production incidents; severity-based SLAs; weekend coverage for critical cases; phone escalation available via portal.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
WCAG 2.2 AA
Phone support
Yes
Phone support availability
24 hours, 7 days a week
Web chat support
Yes
Web chat support availability
9 to 5 (UK time), Monday to Friday
Web chat support accessibility standard
WCAG 2.2 AA
Web chat accessibility testing
Tested with NVDA/JAWS, keyboard-only flows and high-contrast modes; periodic audits follow WCAG techniques and ACT rules.
Onsite support
Yes, at extra cost
Support levels
Standard Support (included) 24x7 critical coverage; optional Premier Support with TAM-like engagement; Professional Services for onboarding/migration. Onsite consulting priced per SOW (time & materials).
Support available to third parties
Yes
AI chatbot
Yes

Onboarding and offboarding

Getting started
Guided onboarding, admin consent flows, policy templates, online training and documentation; optional workshops and professional services.
Service documentation
Yes
Documentation formats
HTML
End-of-contract data extraction
Export backups/metadata via restore/export or request bulk retrieval; assistance provided per Fair Use and Service Agreement.
End-of-contract process
30-day post-termination retrieval window; then secure deletion per sanitization policy; bulk export may be chargeable; standard assistance included during window.
Documentation accessibility standard
WCAG 2.2 AA

Using the service

Web browser interface
Yes
Using the web interface
Configure policies, retention, regions, roles and restores; view audits and metrics. Infrastructure access is abstracted (SaaS). Certain plan/region changes may require assistance.
Web interface accessibility standard
WCAG 2.2 AA
Web interface accessibility testing
Screen reader and keyboard-only testing performed periodically; issues tracked and remediated per WCAG ACT rules.
API
Yes
What users can and can't do using the API
Create/update policies, query jobs/restore points, trigger restores, pull audit logs/metrics, manage roles; infrastructure layer keys are abstracted.
API automation tools
  • Terraform
  • Other
Other API automation tools
  • PowerShell
  • Curl/HTTP Clients
  • SIEM connectors
API documentation
Yes
API documentation formats
HTML
Command line interface
Yes
Command line interface compatibility
  • Linux or Unix
  • Windows
  • MacOS
Using the command line interface
Script policy management, job runs, restores and exports; authenticate via SSO/API tokens; infrastructure changes beyond SaaS scope not exposed.

Scaling

Independence of resources
Multi-tenant isolation with rate-limiting and per-tenant resources; Azure scale units ensure QoS; immutable storage decouples restore performance.
Usage notifications
Yes
Usage reporting
Email
Optimising consumption
Yes
Automatic scaling
Yes

Analytics

Infrastructure or application metrics
Yes
Metrics types
  • CPU
  • Memory
  • Network
  • Number of active instances
  • Other
Other metrics
  • Job Status
  • Backup Success
  • Capability Usage
Reporting types
API access
Resource tagging
Yes
FOCUS resource tagging
Yes

Resellers

Supplier type
Reseller (no extras)
Organisation whose services are being resold
Veeam

Staff security

Staff security clearance
Conforms to BS7858:2019
Government security clearance
Security Clearance (SC)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations
Yes
Datacentre security standards
Complies with a recognised standard (for example CSA CCM version 4.0)
Penetration testing frequency
At least once a year
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
  • Physical access control, complying with CSA CCM v4.0
  • Encryption of all physical media
Data sanitisation process
Yes
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001
Data sanitisation type
  • Deleted data can’t be directly accessed / Cryptographic Erasure
  • Explicit overwriting of storage before reallocation / Secure Erase
  • Physical Destruction / Hardware containing data is completely destroyed

Backup and recovery

What’s backed up
  • Exchange Online
  • SharePoint Online
  • OneDrive for Business
  • Microsoft Teams
  • Entra ID Objects
  • Azure VMs/disks
  • Azure SQL
  • Backup metadata/audit logs
Backup controls
Policy rules per workload/service; schedules and retention configurable; variable scope (org/group); mix plans per user sets.
Datacentre setup
Multiple datacentres with disaster recovery
Scheduling backups
Users schedule backups through a web interface
Backup recovery
Users can recover backups themselves, for example through a web interface
Backup and recovery
Yes
RPO/RTO
Yes

Data-in-transit protection

Data protection between buyer and supplier networks
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
99.9% uptime SLA (excluding planned maintenance). Credits per terms if unmet; multi-region architecture with Azure redundancy.
Approach to resilience
Redundant storage (LRS/ZRS options), isolated air-gapped architecture, immutable backups; restore orchestration; detailed DC resilience available on request.
Outage reporting
Public status dashboard/portal updates; email alerts; API access for monitoring.

Identity and authentication

User authentication needed
Yes
User authentication
  • Multi-Factor Authentication (MFA)
  • Identity federation with existing provider (for example Google Apps)
Access restrictions in management interfaces and support channels
RBAC, least privilege, audited actions, SSO with MFA; support access limited to authorized case admins.
Access restriction testing frequency
At least once a year
Management access authentication
  • Multi-Factor Authentication (MFA)
  • Identity federation with existing provider (for example Google Apps)
Devices users manage the service through
Any device but through a bastion host (a bastion host is a server that provides access to a private network from an external network such as the internet)

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
User-defined
Access to supplier activity audit information
Users receive audit information on a regular basis
How long supplier audit data is stored for
At least 12 months
How long system logs are stored for
At least 12 months

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
ISO/IEC 27001
Information security policies and processes
ISMS aligned to ISO 27001; documented policies, risk management, audit, vulnerability management and incident response; reporting via Trust Center.

Operational security

Configuration and change management standard
Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
Configuration and change management approach
Asset/config tracking, peer review, risk assessment, staged rollout and rollback; security impact assessment within change control.
Vulnerability management type
Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
Vulnerability management approach
Threat intel ingestion, prioritization, patch SLAs, scanning and third-party pen tests; advisories via Trust Center.
Protective monitoring type
Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
Protective monitoring approach
Telemetry, anomaly detection, incident triage, predefined playbooks, rapid containment and customer notification SLAs.
Incident management type
Complies with a recognised standard, for example, CSA CCM v4.0 or ISO/IEC 27035:2011 or SSAE-18 / ISAE 3402
Incident management approach
Predefined runbooks; users report via portal/phone; incident reports provided via case management/email.
Post-quantum cryptography secure
Yes

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v4.0)

Separation between users

Virtualisation technology used to keep applications and users sharing the same infrastructure apart
Yes
Who implements virtualisation
Supplier
Virtualisation technologies used
KVM hypervisor
How shared infrastructure is kept separate
Tenant isolation via identity scoping, segregated storage accounts and encryption keys; audited access controls.

Energy efficiency

Energy-efficient datacentres
Yes
Description of energy efficient datacentres
Azure data centres implement EU CoC best practices (monitor PUE, sustainable energy usage, life-cycle approach). Veeam leverages these facilities; efficiency-focused design minimizes compute/IO overhead.

Pricing

Discount for educational organisations
Yes
Free trial available
Yes
Description of free trial
Time-limited trial with console access, policy setup and limited backup/restore capacity; production SLAs not included.

Discount

Provide your minimum discount applicable to your baseline prices
0%

Formula for calculating price of your services

Formula for calculating price of your services

Which of the core deployment models you intend to offer

Public Cloud

Public Cloud - Formula for calculating price of your services


Total Cost
The Total Cost for a buyer's call off requirement in a Public Cloud Deployment
=
Baseline Pricing
Baseline pricing is derived from hyperscaler publicly published price catalogues for Infrastructure as a Service (IaaS) and Platform as a Service (PaaS), ensuring full transparency and auditability for Buyers.

For Amazon Web Services (AWS), baseline pricing is published at:
https://aws.amazon.com/pricing/

For Microsoft Azure, baseline pricing is published at:
https://azure.microsoft.com/pricing/

These catalogues provide unit-based pricing for compute, storage, networking, and platform services, enabling Buyers to model costs accurately based on usage profiles. Baseline pricing is referenced directly within Phoenix Software’s G-Cloud service catalogue entries.
Baseline Pricing - Web link
https://azure.microsoft.com/pricing
-
Minimum Discounting
0%
+
Onboarding Activity
Onboarding costs may vary based on your specific requirements, please confirm with suppliers during the clarification process
+
Additional sources of cost
Additional sources of cost for Buyers contracting Public Cloud services may arise from variable consumption and optional service components. As IaaS and PaaS services are usage-based, costs can increase due to higher-than-forecast consumption of compute, storage, networking, or platform services driven by user demand, data growth, or changes in workload patterns.

Additional costs may also include data egress charges, cross-region or cross-availability-zone network traffic, and consumption of premium platform services such as advanced analytics, artificial intelligence, or enhanced security capabilities. Where Buyers elect higher support tiers from cloud service providers, these may incur additional charges aligned to overall usage.

Operational costs may increase where Buyers require optional managed services, extended monitoring, or bespoke configuration beyond standard service definitions. In some cases, onboarding activities such as environment design, landing zone deployment, security hardening, or migration support may be priced separately.

Phoenix Software supports Buyers in identifying, forecasting, and managing these potential cost drivers through transparent pricing structures, clear service definitions, and proactive cost governance.
-
Additional sources of cost reduction
Buyers may benefit from several cost-reduction mechanisms when contracting Public Cloud services. Commitment-based pricing models such as AWS Savings Plans and Azure Reserved Instances enable Buyers to secure discounted rates by committing to predictable usage over one- or three-year terms, reducing long-term operational costs.

Consumption optimisation can further reduce costs through rightsizing of compute resources, removal of idle or underutilised services, and selection of appropriate storage tiers based on performance and access requirements. Platform-native recommendations and cost optimisation tools help identify these opportunities continuously.

Buyers may also benefit from public sector pricing arrangements, framework-aligned discounts, and sector-specific incentives made available by cloud service providers. Cost reductions can be achieved through architectural optimisation, including use of platform-managed services that reduce the need for customer-managed infrastructure and associated overheads.

Phoenix Software supports cost reduction through proactive cost reviews, optimisation recommendations, and governance guidance, helping Buyers align consumption with business need, avoid waste, and continuously improve value for money throughout the contract lifecycle.

Mandatory certifications

Mandatory certifications

Are you are bidding to offer IaaS and/or PaaS as a reseller or are you in sole control of the infrastructure

Reseller

Cloud service suppliers you intend to resell with evidence

Organisation 1

Organisation name

Microsoft Azure

Website address/upload for organisation

Website address

Website address

https://marketplace.microsoft.com/en-us/marketplace/partner-dir/2ec57e94-f52a-4588-b969-f463bf4ddcfc/overview

Organisation 2

Organisation name

AWS

Website address/upload for organisation

Upload

Upload

Provided

ISO 9001 certification

Provided

ISO 27001 certification

Provided

ISO 20000-1 certification

Provided

Are you reliant on the Cloud Service Provider for some accreditations

Yes

Cyber Essentials

Do you have a Cyber Essentials Plus certificate?
Yes
Cyber Essentials Plus certificate Number
F1e26d79-c268-4d22-a3d7-01e3f4c32c92

Non-mandatory Standards and certifications

ISO 28000:2022 certification
No
Quality management systems (QMS)
Yes
CSA STAR certification
No
PCI certification
Yes
Who accredited the PCI DSS certification
Security Metric via Self Certification
PCI DSS accreditation date
Monday 20 October 2025
What the PCI DSS doesn’t cover
Our certificate applies to services including software licensing, hardware, software asset management (SAM), and IT consultancy. It covers these services when delivered to public sector, charities and housing associations, education, and corporate customers by our employees, systems, and business processes.

All activities outside of this scope are not covered by the certification.
Other security certifications
Yes
Any other security certifications
Cyber Essentials

Social value

Section B - Commitment for Future: Delivery
  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority

    • New or retained jobs on the contract workforce in the relevant area that meet the criteria set out in MAC 1b, 1c and 1d
    • Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
    • Plans to engage the contract workforce in deciding the most important workplace issues to address
    • Monitoring of employee engagement rates (by protected characteristic) and, where necessary, the development of actions to ensure all voices are heard across the diversity of the workforce
    • Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
    • Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
    • Offer a pay and leave entitlement to all eligible staff who become kinship carers, ideally equivalent to statutory adoption pay and leave
    • Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
    • Monitoring and reporting of gender and ethnicity pay gaps and plans to address them where necessary
    • Entitlement to sick pay for the contract workforce, with provision in place for any staff who do not meet the earnings threshold for statutory sick pay, payment of sick pay from day one of absence and payment of staff on the contract workforce who are off sick a replacement income of 100% of their usual earnings for as long as possible
    • Plans for an appropriate income replacement policy for staff who are required to spend time away from work to care for a sick dependent or close relative
    • Understanding of in-work progression issues affecting the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
    • Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
    • Support for the contract workforce by providing career advice, and providing opportunities for staff working on the contract with in-work progression career development into known skills shortages or high growth areas
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Volunteering opportunities for staff
    • Understanding of the modern slavery risks and issues affecting the market, industry, sector or country (of origin or of source) relevant to the contract, and the workforce in the supplier’s own organisation and those of its key subcontractors
    • Measures to identify, mitigate and manage modern slavery risks relating to the contract and how these will be implemented
    • Outline policies and practices to be applied to or put in place for the contract to mitigate and manage modern slavery risks, including: Pre-employment checks, recruitment practices. Workplace conditions, safeguarding plans and processes in place and regular monitoring with relevant groups considered, which may include sampling
    • Means of influencing staff, suppliers, customers, communities and/or any other appropriate stakeholders with respect to modern slavery risks relating to the contract
  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.

    • Understanding of employment and relevant skills issues, and of the education and training issues relating to the contract. Illustrative examples: demographics, skills shortages, new opportunities in high growth sectors, geographic/local community and skills/employment challenges
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Activities to support relevant sector related skills growth and sustainability in the contract workforce. Illustrative examples: careers talks, curriculum support, literacy support, safety talks and volunteering
  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises

    • Understanding of the types of businesses in the market and the level of participation by new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Activities to identify opportunities to open up sub-contracts under the prime contract to a diverse range of businesses, including new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Structuring of the supply chain selection process to ensure fairness (e.g. anti-corruption) and encourages participation by a diverse range of businesses, including with regard to new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutual
    • Measures for making facilities used in the delivery of the contract available for community groups, education or training
    • Collaborating with anchor institutions and community groups to make facilities available for education, training or community events
  • Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero

    Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.

    • Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Collaborative ways of working with the supply chain to deliver additional environmental benefits in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Understanding of how to influence staff, suppliers, customers, communities and/or any other appropriate stakeholders through the delivery of the contract to support climate and nature protection and improvement
    • Activities to reconnect people with the environment and increase awareness of ways to protect and enhance it
  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 6: Employment and training: For those who face barriers to employment

    • Understanding of employment and skills issues, and of the skills and employment shortages of high growth sectors relating to the contract
    • Creation of employment opportunities particularly for those who face barriers to employment, such as prison leavers, care leavers and/or who are located in deprived areas, and for people in industries with known skills shortages or in high growth sectors
    • Delivery of training schemes and programmes to address any identified skills gaps and under-representation in the workforce for the contract (e.g. prison leavers, care leavers, kinship carers, disabled people)
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Understanding of the issues affecting the representation of disabled people in the workforce in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
    • Inclusive and accessible recruitment practices, and retention-focused activities, including those provided in the Guide for line managers on recruiting, managing and developing people with a disability or health condition
    • Offering a range of quality opportunities with routes of progression if appropriate, e.g. T Level industry placements, students supported into higher level apprenticeships.
    • Working conditions which promote an inclusive working environment and promote retention and progression
    • Other measures to provide equality of opportunity for disabled people and those with health conditions into employment, including becoming a Disability Confident employer and inclusion of supported businesses in the contract supply chain
    • Understanding of the issues affecting inequality in employment, skills and pay in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors. Measures to tackle inequality in employment, skills and pay in the contract workforce
    • Inclusive and accessible development practices, including guidance for line managers on recruiting, managing and developing people with a disability or health condition
  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.

    • Understanding of the issues affecting the development of new skills by target cohort
    • Understanding of the underlying factors affecting improvements to reduce barriers to entry and training schemes for the target cohort(s) related to the contract workforce
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Understanding of issues relating to entering the contract workforce
    • Creation of outreach activities to create a pipeline of employees for the future contract delivery
    • Content of the outreach activity is designed to suit the target cohort
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
  • Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.

    Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.

    • Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce
    • Inclusive and accessible recruitment practices, development practices and retention policies that support-focused activities including those provided in the Guide for line managers on recruiting, managing and developing which support people with a disability or health condition
    • Actions to invest in the physical and mental health and wellbeing of the contract workforce

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at bids@phoenixs.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.