Hostcomm Limited

AI Chatbot and Voicebot Virtual Agent

AI chatbot and voice virtual agent able to 24/7 handle FAQs, problem solving, negotiation, and sales; it is installable on a website or any social media platform. It offers an on-premise hosting option, code-free setup, deeper customisation functionality, intuitive in-window authentication, and a personality engine.

Features

• Natural language chatbot with both voice and messaging interaction
• Chatbot code-free conversation builder
• Chatbot in-window authentication
• Traffic light warning system enabling live agent takeover
• Chatbot independent platform
• Customisable personality engine
• Phone bot IVR with TTS and STT
• CRM Integration using API
• Machine learning chatbot using Tensorflow
• Live web site monitoring

Benefits

• Engage your customers 24/7, reduce costs and unify brand messaging.
• Quickly and cheaply create, update, and finetune your chatbot’s conversations
• Lower sign-up friction with in-window authentication
• Combine strengths of human and virtual agents
• Reduced platform service costs, and easier maintenance and project planning
• Small talk creates closer, personal connections with your customers
• AI IVR customers can get quicker and more sophisticated answers.
• Seamlessly sync data between our platform and your CRM.
• Benefit from less time updating and finetuning conversations
• Track customers and engage to improve conversion rates

£5.00 a user

• Education pricing available
• Free trial available

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at chris.key@hostcomm.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

626086845534772

Contact

Chris Key
0808 169 4400
chris.key@hostcomm.co.uk

Service scope

• Software add-on or extension: No
• Cloud deployment model:
  • Private cloud
  • Hybrid cloud
• Service constraints: No
• System requirements:
  • User PC with Windows, 2 CPUs, 2GB RAM
  • Headphones
  • Softphone or SIP handset

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Our average response time to a questions is 17 minutes during week days. Over the weekend the average response time is 80 minutes.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.1 AAA
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: Web chat
• Web chat support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support accessibility standard: WCAG 2.1 AA or EN 301 549
• Web chat accessibility testing: Hostcomm uses Microsoft's Access Insights for Chrome & Edge testing. It also uses Google Cloud Speech (TTS & STT) to convert chat dialogues into audible speech using a standard browser for people with hearing disabilities. Demonstrations of this are available.; ; Accessibility Insights for Web is an extension for Chrome and Microsoft Edge Insider that helps developers find and fix accessibility issues in web apps and sites.
• Onsite support: Yes, at extra cost
• Support levels: Severity 1 (Critical Service Incident) - Within 15 mins ; Severity 2 (Critical Service Incident) - Within 30 mins ; Severity 3 (Non-Critical Service Incident) - Within 1hr ; Severity 4 (Minor Support Request); ; Our service includes unlimited telephone technical support and access to our automated ticketing system. You will receive an average response time of 17 minutes to a ticketed question and will wait an average of 2 mins for a technical support call. You will have a dedicated account manager and technical engineer.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Training is provided at our training centre in Leicester, through online training classes and onsite as well. Full documentation including quick start guides and manuals are also made available. We also provide online chatbots to answer questions 24X7.
• Service documentation: Yes
• Documentation formats:
  • HTML
  • ODF
  • PDF
• End-of-contract data extraction: They can download their data via VPN / TLS 1.2 or Hostcomm can provide their data via a USB drive and secure courier.
• End-of-contract process: The client is using a cloud service so termination is very easy, there is no need for a site visit. Data retrieval is the main issue, hostcomm charges if the client wants a USB drive with their call recordings and database backup.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: Just the layout which adjusts automatically.
• Service interface: Yes
• User support accessibility: WCAG 2.1 AA or EN 301 549
• Description of service interface: The administration and agent service interfaces can be used with any browser without the need to download an application or module.
• Accessibility standards: WCAG 2.1 AAA
• Accessibility testing: The system incorporates a chatbot for self service provision which can convert speech to text and text to speech. This means a user of the chatbot can hear the chatbot and speak to it without needing to see it. Even basic live chat text can be converted to speech using a Chrome browser. The live chat and chatbot interface has been tested for enlargement of text through Chrome and Firefox.
• API: Yes
• What users can and can't do using the API: The web API can be used to control functionality on the contact centre with a simple https web request to pass parameters to the API script. ; Further information is available upon request.
• API documentation: Yes
• API documentation formats:
  • HTML
  • ODF
  • PDF
• API sandbox or test environment: Yes
• Customisation available: Yes
• Description of customisation: Administrators can change the colours and logo of the admin and agent interfaces. We can also provide a more advanced customisation of the web interface if required.

Scaling

• Independence of resources: All services are now 100% hosted in Amazon AWS. Users will have a dedicated server or will be allocated dedicated VPS resource. AWS scaling is very easy and VPS instances can be upgraded within minutes or can be set to “Auto-scale”.

Analytics

• Service usage metrics: Yes
• Metrics types: There are hundreds of reports which cover metrics such as agent performance, server loading, user access, admin change log, SLAs, client wait times, KPI achievements. These reports are customisable.
• Reporting types:
  • API access
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least every 6 months
• Penetration testing approach: Another external penetration testing organisation
• Protecting data at rest: Other
• Other data at rest protection approach: The service is hosted on Amazon AWS, Hostcomm follows PCI DSS process, data encryption, access control, firewalls, permission based logins.
• Data sanitisation process: Yes
• Data sanitisation type:
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

• Data export approach: Data can be exported via a .csv file or MySQL export which can be scheduled to run each day. The service also includes a secure call recording export tool and GDPR data removal facility.
• Data export formats:
  • CSV
  • Other
• Other data export formats: Mysql
• Data import formats: CSV

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

• Guaranteed availability: Service Availability Guarantees 99.99%.; ; If in any one (1) month Hostcomm does not meet its service availability guarantees, the Customer will be entitled to receive credit. Further details available on request.
• Approach to resilience: Data on Amazon AWS is stored using S3 or EC2 services which have fault tolerance built in such as multiple availability zones where data and applications can be replicated.
• Outage reporting: Email alerts and via a portal announcement service.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Dedicated link (for example VPN)
  • Username or password
  • Other
• Other user authentication: Firewall filtering on IP address
• Access restrictions in management interfaces and support channels: Firewall filtering on IP address, VPN, Strong passwords, 2FA
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Dedicated link (for example VPN)
  • Username or password
  • Other
• Description of management access authentication: Firewall filtering on IP address

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: User-defined
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: User-defined
• How long system logs are stored for: User-defined

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: Amazon are accredited by EY CertifyPoint
• ISO/IEC 27001 accreditation date: 05/11/2019
• What the ISO/IEC 27001 doesn’t cover: Our data centre provider, Amazon Web Services, is certified.
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: Yes
• Who accredited the PCI DSS certification: Securious Ltd
• PCI DSS accreditation date: 24/04/2019
• What the PCI DSS doesn’t cover: Service Provider Level 1 is what is covered.
• Cyber essentials: No
• Cyber essentials plus: No
• Other security certifications: No

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: Other
• Other security governance standards: Hostcomm is a PCI DSS Level 1 Service Provider
• Information security policies and processes: PCI DSS

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: Hostcomm uses a web based change management system which is part of our helpdesk system (FreshService) Change control applications are forced for PCI DSS cases and reason, risk, impact, rollback plan are all assessed and logged. There is an approval board which has to sign off changes based on the request. Changes to software applications are approved by a second developer.Lifetime tracking is achieved through a combination of the helpdesk system and GitHub.
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: Hostcomm performs vulnerability scanning every 3 months in line with PCI DSS compliance. The scanning software is updated with new threats by the vendor. Updates and patches are implemented overnight if critical or as soon as is reasonable if medium or low categories.
• Protective monitoring type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Protective monitoring approach: Hostcomm uses an Intrusion Detection System which identifies compromises using "agents" deployed on all network assets. When one is found an alert is posted on the technical support dashboard and an email is sent to the Technical Support Manager and Security Officer and a incident ticket is raised. The client is informed immediately if applicable, Hostcomm then follows PCI DSS procedure for remedial actions.
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: Incidents are logged using our helpdesk ticketing system. We follow PCI DSS Policy and Procedure which is reviewed and updated. We carry out quarterly internal/external scans on our systems in the PCI DSS environment. Security Information and Events Management system (SIEM) monitors the systems in the PCI DSS environment which logs events and warns us on important events which our information security officer investigates.

Secure development

• Approach to secure software development best practice: Conforms to a recognised standard, but self-assessed

Public sector networks

• Connection to public sector networks: No

Social Value

• Fighting climate change:

  Fighting climate change

  Moved to Amazon Web Services to reduce cloud costs for running our platforms as part of our commitment to our carbon reduction plan. We have introduced remote working for all staff to reduce the environmental footprint and committed to not expand the office size, training is provided to all staff on their responsibilities to this.

Pricing

• Price: £5.00 a user
• Discount for educational organisations: Yes
• Free trial available: Yes
• Description of free trial: Full access to standard features for a One month trial.

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at chris.key@hostcomm.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.