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YOKO:10 LTD

Microsoft 365 Collaboration Review and Recommendations

Microsoft Teams, SharePoint Online and OneDrive for Business form a suite of services used for collaboration, document management and productivity. Our engagement allows an organisation to define an overarching strategy for deploying, securing, governing, and adopting Microsoft 365 collaboration services. The approach to migrating existing content is also included.

Features

  • Review current use of Teams, SharePoint and OneDrive use.
  • Analysis of existing file servers; usage, security, structure, and content.
  • In-depth review of M365 productivity, security and compliance features.
  • Discuss common Microsoft 365 collaboration scenarios and use cases.
  • Confirm Guest access and external sharing requirements.
  • Use of bowser, desktop client and mobile apps.
  • Options and considerations when deploying the OneDrive file sync app.
  • Common migration tools and approaches to migration.
  • Analysis and data cleansing options.
  • Options and requirements for training, adoption and change management.

Benefits

  • Shared knowledge of “what works well” for similar organisations.
  • Full understanding of M365 services and capabilities for project stakeholders.
  • Overarching strategy for M365 collaboration, information governance and security.
  • Suggested updates to tenant configuration, if required.
  • Approach to communications, employee training and change management.
  • Approach for completing detailed file server analysis and data cleansing.
  • Migration approach and high-level plan, including roles and responsibilities.

Pricing

£800 a unit a day

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at services@yoko10.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

6 2 6 3 8 8 2 4 8 3 6 5 1 0 3

Contact

YOKO:10 LTD Professional Services Team
Telephone: 0114 700 6070
Email: services@yoko10.com

Planning

Planning service
Yes
How the planning service works
The engagement is aimed at organisations who want to review their current working practices, and correctly plan the delivery and use of Microsoft 365 collaboration services. The engagement allows an organisation to first define an overarching strategy for deploying, securing, governing, and adopting Microsoft 365 collaboration services.

The engagement includes two days of workshops, attended by technical and non-technical business stakeholders. Workshop topics include; A review of current Teams, SharePoint and OneDrive use, and future plans, Discuss common collaboration use cases and scenarios for Microsoft 365, Discuss the importance of governance for Microsoft 365 and define initial governance decisions, Review requirements for information protection, retention, and lifecycle management, Review Microsoft’s Viva and Copilot features relevant to Microsoft 365 collaboration, Review existing file server management, use, structure, and content, High-level mapping of file server content to Microsoft 365 collaboration services, Review and compare file server migration tools and migration approaches, Agree the preferred approach for training employees, teams, and admins, and supporting the adoption of Microsoft 365 collaboration services.

The agreed approach and outcomes from the workshops will be documented in a final review and recommendations report.
Planning service works with specific services
Yes
Hosting or software services the planning service works with
  • Microsoft 365
  • SharePoint Online
  • OneDrive for Business
  • Microsoft Teams
  • Microsoft 365 Security
  • Microsoft 365 Compliance
  • Entra ID

Training

Training service provided
No

Setup and migration

Setup or migration service available
No

Quality assurance and performance testing

Quality assurance and performance testing service
No

Security testing

Security services
Yes
Security services type
  • Security strategy
  • Security design

Ongoing support

Ongoing support service
No

Service scope

Service constraints
.

User support

Email or online ticketing support
No
Phone support
No
Web chat support
No
Support levels
.

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Baseline Personnel Security Standard (BPSS)

Standards and certifications

ISO/IEC 27001 certification
No
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Cyber essentials
Yes
Cyber essentials plus
No
Other security certifications
No

Social Value

Social Value

Social Value

Covid-19 recovery

Covid-19 recovery

Many organisations switched to remote working during covid-19. For many this saw a rapid deployment of Microsoft Teams, SharePoint Online and OneDrive for Business. This often involved little planning or decisions around governance and data security. As most organisations continue to offer remote working for employees, there may now be a need to retrospectively review the deployment of collaboration services and ensure there use if properly planned and managed.

Pricing

Price
£800 a unit a day
Discount for educational organisations
No

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at services@yoko10.com. Tell them what format you need. It will help if you say what assistive technology you use.