SOMERFORD ASSOCIATES LIMITED

Varonis SaaS Data Security Platform

Varonis is a leader in data security, fighting a different battle than conventional cybersecurity companies. Our
cloud-native Data Security Platform continuously discovers and classifies critical data, removes exposures, and
detects advanced threats with AI-powered automation.

Features

• Accurate data inventory: Find, classify, label, secure sensitive data.
• Flexible policies: Library of hundreds of customizable classification rules
• Data access intelligence: Control net permissions, reduce exposure/compliance risk
• Policy automation: Automated remediation for exposures, unnecessary permissions, misconfigurations
• Cross-platform audit trail: Searchable data access and granular permissions.
• Data-centric UEBA: Detect abnormal activity to stop data breaches
• MDDR: 24x7x365 incident response, threat hunting & forensics
• DSPM: Reports and dashboards show meaningful risk reduction
• Email security: Detect exposures, email-based attacks & insider threats
• Compliance: posture against GDPR, CAF, NHS DSPT, NIST, ISO27001.

Benefits

• Improve your data security posture automatically.
• Enable the safe rollout/use of generative AI/LLMs (e.g. Co-Pilot).
• Accurately discover, classify, and label sensitive data
• Monitor cloud data activity and prevent exfiltration
• Enforce least privilege, labels, and secure settings
• Detect abnormal activity from APTs and insider threats
• Fix critical SaaS misconfigurations and third-party app risk
• Automate compliance regulations and frameworks
• Lock down sensitive mailboxes and stop exfiltration.
• Reduce risk and minimize cyber insurance claims

• Education pricing available
• Free trial available

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at info@somerfordassociates.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 15

Service ID

654201025427585

Contact

Penny Harrison
07897075103
info@somerfordassociates.com

About your service

• Service categories:

  Systems Infrastructure Software

  Security

  • Cloud native application protection platform
  • Endpoint security
  • Security analytics
  • Governance, risk and compliance

  Identity and access management

  • Access
  • Privilege

  Network security

  • Trusted network access and protection
  • Active application security

  Data security

  • Information protection
  • Digital trust
• Multi cloud support: Yes

Service scope

• Software add-on or extension: No
• Cloud deployment model: Public cloud
• Service constraints: Our cloud-native Data Security Platform is hosted by Varonis and ; delivered as software-as-a-service (SaaS). Our SaaS platform can ; monitor and protect both cloud and on-premises data.
• System requirements:
  • Windows Server 2019/2022/2025 Standard or Enterprise
  • CPU-minimum 8-Core, 2 GHz or better 16+ cores recommended
  • Memory 16GB RAM minimum (24+cores Recommended)
  • Storage 250 GB Drive required to be on C:\\
  • NET Framework: 4.7.2 or 4.8 in Windows Server 2019/2022)

User support

• Email or online ticketing support: Yes
• Support response times: Varonis standard support is available Monday to Friday from 9am to ; 9pm Central European Time. 24/7 support can be accessed for an ; additional cost.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.2 AAA
• Phone support: Yes
• Phone support availability: 24 hours, 7 days a week
• Web chat support: No
• Onsite support: No
• Support levels: Tickets are opened through the Customer portal on help.varonis.com ; and can be updated online or via email.; Varonis Support has 3 tiers of response- FLS (T1), Tier2, Tier 3. Most ; cases that are open by SEs/Partners/customers will be received by ; FLS, and escalated according to need. SLA is defined upon the level of ; Support Services the customer has purchased and the severity of the ; case. For further details, please see "Varonis Support Principles" ; document: www.varon.is/saas-support-sla
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Training can be completed by leveraging Varonis Education Services ; for standard training of the application and advanced/troubleshooting ; classes that are offered. All training is done online. In addition, ; Professional Services can provide online or on-site training that is ; more customised based upon specific products and use ; cases/business needs for the customer. Varonis also offers additional ; learning resources (ex: how-to documents and videos) in the Customer ; Community portal
• Service documentation: Yes
• Documentation formats:
  • HTML
  • PDF
• End-of-contract data extraction: Users can create and extract Varonis reports from their environment ; and data within the platform until the subscription expires. Varonis ; only collects and stores metadata on the platform. No customer files ; are stored on the platform.
• End-of-contract process: After the subscription has expired Varonis metadata collection and ; data processing will cease. The customer can then decommission ; their collectors and disable relevant service accounts used by Varonis.; Retention of Subscriber Data - Our default retention policy is a sliding ; window of 180 days during the subscription term (unless a longer ; period was approved by Varonis, at its sole discretion, at the request of ; the Client). Upon the end/termination of the subscription term, ; Subscriber Data which is held by Varonis at such time shall be kept for ; a period of up to 30 days after termination of the subscription
• Documentation accessibility standard: WCAG 2.2 AAA

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
• Application to install: Yes
• Compatible operating systems:
  • Linux or Unix
  • MacOS
  • Windows
  • Other
• Designed for use on mobile devices: No
• Service interface: No
• User support accessibility: WCAG 2.2 AAA
• API: Yes
• What users can and can't do using the API: Varonis has exposed APIs in its core SaaS, DatAdvantage, ; DataPrivilege and DatAlert platforms. These APIs expose reports, file ; system change information, the capability to change permissions and ; group membership through the Varonis Commit Engine, and ; Authorisation and Entitlement review workflows through SOAP and ; REST APIs.; Varonis APIs can also be used to feed alerts to other security tools e.g. ; SIEM and SOAR solutions.
• API documentation: Yes
• API documentation formats: PDF
• API sandbox or test environment: No
• Customisation available: Yes
• Description of customisation: Reports can be customised, automation and policies can be ; customised, Alerts and Rules can be customised.

Scaling

• Independence of resources: Varonis is designed in high availability. Our Varonis SaaS DSP and DatAdvantage Cloud platforms ; are cloud native solutions which are scalable and elastic for users ; onboarded

Analytics

• Service usage metrics: Yes
• Metrics types: Varonis can provide metrics on: platform run/uptime, system health, ; event collection, past incidents, scan progress
• Reporting types: Real-time dashboards
• Resource tagging: Yes
• FOCUS resource tagging: Yes

Resellers

• Supplier type: Reseller providing extra features and support
• Organisation whose services are being resold: Varonis

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • United Kingdom
  • European Economic Area (EEA)
  • Other locations
• User control over data storage and processing locations: Yes
• Datacentre security standards: Managed by a third party
• Penetration testing frequency: At least once a year
• Penetration testing approach: ‘IT Health Check’ performed by a CREST-approved service provider
• Protecting data at rest:
  • Physical access control, complying with CSA CCM v4.0
  • Physical access control, complying with SSAE-18 / ISAE 3402
  • Encryption of all physical media
• Data sanitisation process: Yes
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001
• Data sanitisation type: Explicit overwriting of storage before reallocation / Secure Erase

Data importing and exporting

• Data export approach: Users can export Varonis reports of their environment and data in CSV, ; PDF, Excel, HTML formats. Varonis only collects and stores metadata ; on the platform.
• Data export formats:
  • CSV
  • ODF
• Data import formats:
  • CSV
  • Other
• Other data import formats: PDF Excel HTML

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: Varonis is designed in high-availability. SaaS and DAC platforms are ; cloud native with 99% availability over a rolling 90 days. Uptime is 99% according to our SLA: www.varon.is/saas-support-sla; ; Varonis will use commercially reasonable efforts to assure that ; Subscriber is able to access the Varonis’ web application of the ; Subscription Services at least 99% of the time, as measured by ; Varonis over the course of twelve months period(s) (Availability). If; Varonis does not meet the Availability commitment, Subscriber will be ; eligible to receive Service Credit as described in Varonis SaaS Support ; Policies.
• Approach to resilience: Available on request.; Our SaaS solution is hosted in a UK South region with resiliency ; provided by Azure and AWS.
• Outage reporting: A public Dashboard. With the option to subscribe to email ; updates.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • Multi-Factor Authentication (MFA)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
  • Other
• Other user authentication: Authentication is performed using OAuth 2.0. Either Varonis’ IDP (Okta) can be used, or customers can configure federation using SAML 2.0 with their IDPs. The latter enables customers to control login policies such as MFA, password complexity, lockout policy, source IP addresses, and more.
• Access restrictions in management interfaces and support channels: Varonis has application Role Based Access Control and resource ; based custodianship. There are currently 28 different roles. RBAC and ; Custodianship provides: ; • Separation of front-end user roles and back-end solution ; configuration roles ; • Segregate resource views by administrative region or resource ; type ; • Asia-Pac administrators can only see Asia-Pac Servers ; • SharePoint administrators can only see SharePoint resources ; • Content based access separation for lower level operational IT ; roles.; • Hide information views such as sensitive content locations ; from Help-Desk admins.
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • Multi-Factor Authentication (MFA)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
  • Other
• Description of management access authentication: Varonis authenticates all access, including management access, using ; active directory.

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: User-defined
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: User-defined
• How long system logs are stored for: User-defined

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards:
  • CSA CSM version 4.0
  • ISO/IEC 27001
  • Other
• Other security governance standards: ISO 27017; ISO 27018; ISO 27701; SOC 2 Type II; NIAP Common Criteria Certification; HIPAA; PCI; Data Privacy Framework; HDS; FedRAMP
• Information security policies and processes: CISO leads the global security teams and is responsible for internal ; infrastructure and cloud production security programs. CISO also ; directs and oversees the development and review of information ; security policies, standards, and guidelines. The security standards ; are scoped for all our cloud solutions. Our compliance program ; constantly evolves to keep cloud infrastructure, policies, and ; standards updated with industry best practices. This compliance also ; includes regular independent external audits.; Varonis has nearly 30 security policies in place, covering various ; security domains in our documentation and aligns policies with ; various ISO/IEC standards (27001, 27017, 27018, and 27701), NIST ; 800-53, AICPA, and GDPR
• Software Security Code of Practice: Yes

Operational security

• Configuration and change management standard: Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
• Configuration and change management approach: Changes within all our environments are subject to a structured change-management procedure. Software code changes Our CI/CD processes are fully integrated into our production changes. These processes include a peer programmer code review (by someone who is not responsible for the change) and approval of each change committed. New developed code is then going through several processes of quality assurance, such as regression, unit, security, and integration testing. The candidate builds then undergo manual and automatic tests, which are based on documented test plans. When tests are completed, the new candidate build is reviewed and approved by the relevant manager.
• Vulnerability management type: Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
• Vulnerability management approach: Varonis has a Vulnerability and Threat Management Policy. Varonis ; systems are scanned and results are reviewed by the CISO and IT ; departments. Security vulnerabilities are remediated within the ; timeline defined within the policy which includes procedures decided ; by the CISO for zero-day and other urgent patches.; We deploy patches according to Varonis internal policy which aligns ; with industry standards and best practices. Our patch management ; policy requires security updates be installed promptly.; Our SOC teams constantly monitor sources to ensure they are ; informed of new threats and vulnerabilities.
• Protective monitoring type: Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
• Protective monitoring approach: Varonis' Security Operations Centre, which comprise information ; security personnel are responsible for the review and/or monitoring of ; information security incidents or events. Our SOC and Cloud ; operations teams constantly monitor our environments to ensure they ; are aware of any threats or security incidents. We have processes and ; playbooks in place to respond to threats and incidents. ; Varonis responds to incidents according to our internal incident ; management policy and processes which align with industry standards ; and best practices. The Incident Response Team analyses and ; validates each incident, following a pre-defined process and ; documenting each step taken according to Varonis internal policy.
• Incident management type: Complies with a recognised standard, for example, CSA CCM v4.0 or ISO/IEC 27035:2011 or SSAE-18 / ISAE 3402
• Incident management approach: Varonis has an Incident Response Policy that includes notification to ; the relevant stakeholders (including customers) as needed. Varonis ; will notify customers with all relevant information and cooperate with ; reasonable requests for information. This policy is aligned with ; industry best practices and included preparation, identification, ; reporting, containment, discovery, eradication, recovery, and post ; incident report.; We test our response plans periodically with a red team and a blue ; team. As highly qualified and experienced security professionals and ; forensic experts, our IR team is trained to detect and respond quickly ; to any security incident.
• Post-quantum cryptography secure: No

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v4.0)

Public sector networks

• Connection to public sector networks: No

Pricing

• Discount for educational organisations: Yes
• Free trial available: Yes
• Description of free trial: Varonis offers a free Data Risk Assessment - designed specifically for ; your organisation’s needs and desired outcomes/controls. ; includes:; Cyber Resiliency Assessment,; Insider Threat Risk Assessment,; Compliance Risk Assessment (e.g. GDPR),; Ransomware Readiness Assessment,; Data Security Posture Management (DSPM) Assessment,; 3rd; -party app risk assessment,; M365 Risk Assessment,; Co-pilot readiness assessment.
• Link to free trial: https://info.varonis.com/en/data-risk-assessment

Discount percentage by annual call-off contract value (excluding VAT)

• Less than £250,000: 1%
• Between £250,000 and £500,000: 1%
• Between £500,001 and £1,000,000: 1%
• Between £1,000,001 and £2,500,000: 1%
• Between £2,500,001 and £5,000,000: 1%
• Over £5,000,001: 1%

Non-mandatory Standards and certifications

• ISO/IEC 27001 certification: No
• ISO 28000:2022 certification: No
• ISO 9001 certification: Yes
• Who accredited the ISO 9001 certification: SGS
• ISO 9001 accreditation date: Tuesday 15 March 2022
• What the ISO 9001 doesn’t cover: As our staff are a fully remote workforce the company physical office location is not covered. Clause 7.1.5 (calibration) is not in the scope. ISO 9001 does not cover financial processes.
• Quality management systems (QMS): Yes
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Please provide your Cyber Essentials Certificate Number: F416f438-c625-443c-8b8d-a1b8f3b804e3
• Cyber essentials plus: Yes
• Please provide your Cyber Essentials Plus Certificate Number: 8d0e7cb8-30a3-4374-b713-d15f8d7f0c7d
• Other security certifications: Yes
• Any other security certifications: IASME Cyber Assurance Level 1 Certificate

Social value

• Section B - Commitment for Future: Delivery:

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority

    • New or retained jobs on the contract workforce in the relevant area that meet the criteria set out in MAC 1b, 1c and 1d
    • Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
    • Employment contracts that reflect actual hours worked; steps taken to ensure employees understand their contracts and have the ability to review and adjust them if actual hours regularly exceed contracted hours
    • Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
    • Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
    • Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
    • Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Outline policies and practices to be applied to or put in place for the contract to mitigate and manage modern slavery risks, including: Pre-employment checks, recruitment practices. Workplace conditions, safeguarding plans and processes in place and regular monitoring with relevant groups considered, which may include sampling

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.

    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises

    • Activities that demonstrate a collaborative way to work with a diverse range of businesses as part of the supply chain
    • Plans for positive actions with community groups.

  • Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero

    Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.

    • Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Understanding of how to influence staff, suppliers, customers, communities and/or any other appropriate stakeholders through the delivery of the contract to support climate and nature protection and improvement

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 6: Employment and training: For those who face barriers to employment

    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Offering a range of quality opportunities with routes of progression if appropriate, e.g. T Level industry placements, students supported into higher level apprenticeships.
    • Understanding of the issues affecting inequality in employment, skills and pay in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors. Measures to tackle inequality in employment, skills and pay in the contract workforce

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.

    • Other measures to offer development opportunities for the target cohort(s) in the contract workforce
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Creation of outreach activities to create a pipeline of employees for the future contract delivery
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort

  • Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.

    Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.

    • Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at info@somerfordassociates.com. Tell them what format you need. It will help if you say what assistive technology you use.