Open Fifth Limited

DSpace repository solution

DSpace is an open source software package used for creating repositories for open access and published digital content. The DSpace repository software serves a specific need as a digital archives system, focused on the long-term storage, access and preservation of digital content.

Features

• Open source software
• Supports all types of digital formats
• Support includes OAI-PMH, METS, SWORD and RSS
• Customisable metadata formats
• Customisable search interface
• Browse support
• Faceted search

Benefits

• No software licence fees
• Store virtually any file format
• Inter-operate with a wide range of systems
• Browse a collection hierarchy without needing to search
• Easy and simple to administer

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at sales@openfifth.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 15

Service ID

683046051629603

Contact

Andrew Auld
+44 (0) 1483 378728
sales@openfifth.co.uk

About your service

• Service categories:

  Applications

  Content workflow and management

  Content services

  • Content Sharing and Collaboration Applications

  Persuasive content management

  • Digital Asset Management Applications
  • Product Content Management Applications
  • Content Marketing Applications

  Enterprise portals and digital workspaces

  • Multi-Audience Portals
• Multi cloud support: No

Service scope

• Software add-on or extension: No
• Cloud deployment model: Public cloud
• Service constraints: Being cloud based SaaS, Open Fifth would commission all the technical server and software requirements on the users behalf. ; There are no local on site requirements , although we would recommend an modern web browser.
• System requirements: N.a. your support contract includes everything required

User support

• Email or online ticketing support: Yes
• Support response times: Response times are based on our standard SLA (attached to this listing).; At weekends servers are monitored for severe instance and community security alerts, but otherwise response will be slower.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: None or don’t know
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: All Open Fifth customers receive the same level of support regardless of their contract value.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: We provide the full range of services needed to migrate to DSpace. We manipulate the data extracted from current systems as required and integrate to institutional repositories. Interface customisation and customised web portal design services are part of implementation. We also provide online training alongside the community documentation.
• Service documentation: Yes
• Documentation formats:
  • HTML
  • PDF
• End-of-contract data extraction: Data can be extracted via the application itself or by Open Fifth staff on request.
• End-of-contract process: We will : Provide for the transfer of all data belonging to the customer, including any customer information. Determine an acceptable method by which we will destroy and remove the customer’s proprietary information. Destroy and remove sensitive information from all media, ensuring it is not disclosed to other individuals or organisations. Return or transfer back any customer assets. All of the above is included in the price of the contract.
• Documentation accessibility standard: None or don’t know
• How the documentation is accessible: PDF manuals and web pages which meet WCAG 2.1 AA

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: Dspace utilises a unified, responsive user interface built on Angular. ; Navigation:; Desktop -Extensive horizontal menus & persistent sidebars.; Mobile -Collapsible "hamburger" menu to save space.; Layout: ; Desktop -Multi-column grids (3+ columns); side-by-side metadata.; Mobile -Single-column vertical stack; metadata below the file.; Interaction: ; Desktop -Hover effects for tooltips; precise mouse clicks.; Mobile -Touch-optimised "tap targets"; swipe gestures for galleries.; Submission:; Desktop -Ideal for multi-step workflows & batch uploads.; Mobile -Simplified views; optimised for single-item uploads.; Discovery: ; Desktop -Advanced filtering/facets visible on the left.; Mobile -Filters hidden behind a "Filter" button
• Service interface: Yes
• User support accessibility: WCAG 2.2 AA
• Description of service interface: Search & Discovery Service: Powered by Solr, this interface allows the UI to perform complex faceted searches, filtering by author, date, or subject without reloading the entire page.; Authentication Service: Open Fifth would implement authentication on implementation.; DSpace architecture manages the "workflow" of depositing an item. It handles file uploads, metadata entry, and the transition of items through its workflow.
• Accessibility standards: WCAG 2.2 AA
• Accessibility testing: DSpace now integrates automated accessibility testing into its development cycle:; Axe-core: Automated scans are run during the development of the Angular UI to catch missing alt-text or low contrast.; ; Community Audits: Major institutions (such as the University of Edinburgh and Cornell) regularly perform independent audits and contribute those bug fixes back to the main DSpace code.; ; It is worth noting that the user interface for Dspace is a web page and this would be subject to WCAG2.2 AA requirements. Open Fifth are happy to advise on this.
• API: Yes
• What users can and can't do using the API: DSpace comes with a fully documented REST API. It has comprehensive endpoints to handle the multi-step submission and workflow process. This includes full CRUD (Create, Read, Update, Delete) operations for Communities, Collections, Items, and Bitstreams in addition to endpoints for retrieving usage statistics and metrics. There is also access to the Solr-powered search and discovery features via /api/discover.
• API documentation: Yes
• API documentation formats: HTML
• API sandbox or test environment: No
• Customisation available: Yes
• Description of customisation: The web page for customer interface/portal is a web page and can be customised and branded s required. Basic design and branding would be part of implementation, but on site staff with authority can update and change this portal.; Workflows and methods of input (with associated levels of permissions) are customisable, Open Fifth would implement these through consultation.; Permission to make these changes on implementation or going forward is restricted by login.

Scaling

• Independence of resources: Each customer has their own instance which is sized to meet their requirements. You are not sharing infrastructure or databases with other customers using the same application.

Analytics

• Service usage metrics: Yes
• Metrics types: DSpace tracks (clicks, views, and downloads) . These are visible directly in the user interface: View Counts. Download Counts; Time-based Trends; DSpace supports integration with GA4; DSpace 8 offers :; Archive statistics; Content Growth; Workflow Statistics; If you are using the DSpace-CRIS:; Altmetrics; Citation Counts
• Reporting types:
  • API access
  • Real-time dashboards
• Resource tagging: Yes
• FOCUS resource tagging: No

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Security Clearance (SC)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 4.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: In-house
• Protecting data at rest:
  • Physical access control, complying with CSA CCM v4.0
  • Physical access control, complying with SSAE-18 / ISAE 3402
  • Encryption of all physical media
• Data sanitisation process: Yes
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001
• Data sanitisation type:
  • Data Erasure
  • Explicit overwriting of storage before reallocation / Secure Erase
  • Physical Destruction / Hardware containing data is completely destroyed

Data importing and exporting

• Data export approach: In DSpace 8+ the most common export method is via the Web Interface. ; Format: CSV.; Simple Archive Format (SAF): A directory structure containing the files, a dublin_core.xml file for metadata, and a contents file listing the assets.; Archival Information Package (AIP): AMETS-based ZIP file.; DSpace acts as a "Data Provider," allowing other systems to "harvest" its data automatically.; OAI-PMH ; OAI-ORE; In DSpace 8, any data can be exported programmatically via the REST API. Format: JSON.
• Data export formats:
  • CSV
  • Other
• Other data export formats:
  • SAF
  • AIP
  • OAI-PMH
  • OAI-ORE
  • REST API
  • JSON
• Data import formats:
  • CSV
  • Other
• Other data import formats:
  • PDF
  • DOC
  • XLS
  • PPT
  • GIF, PNG, TIFF and BMP
  • Audio and video
  • XML
  • HTML
  • MARC

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

• Guaranteed availability: The annual availability of the Software Programs will be better than 99.9%
• Approach to resilience: Available on request
• Outage reporting: We use Zabbix monitoring to report on outages. Zabbix is an open source monitoring solution that monitors remote systems. The system is configured to act on various metrics including CPU usage, RAM usage, disk usage, network usage, web server status and database status. Thresholds and limits can be set and once reached, Zabbix alerts support personnel who can react to the issue. The Zabbix client runs on each server and communicates with the central Zabbix server. When certain thresholds are met or exceeded, the configured alert trigger occurs. All servers have multiple alert notification policies. These are all triggered simultaneously. They include: A push notification sent to all support agents’ via our Slack channel (including mobile devices), alerting them of the exceeded threshold, the server, and metric involved An email is sent to the global hosting account. This account is monitored by multiple support personnel.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • Multi-Factor Authentication (MFA)
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Dedicated link (for example VPN)
  • Username or password
• Access restrictions in management interfaces and support channels: We have an Access Control Policy (copy available on request). To summarise, this covers password management, password storage, multi factor authentication, cryptographic keys, admin rights for individual users, privileged accounts. Additionally, we have an annual user access audit which reviews all the access privileges assigned.
• Access restriction testing frequency: At least once a year
• Management access authentication:
  • Multi-Factor Authentication (MFA)
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

• Access to user activity audit information: Users contact the support team to get audit information
• How long user audit data is stored for: Between 1 month and 6 months
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: Between 1 month and 6 months

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: Our ISO 27001 (2022) Information Security Management System (ISMS) defines our security policies and processes. In summary, it defines our security objectives, our legal and regulatory requirements, our physical security, our business continuity resilience, our Access Control Policy, and our risk assessment . Each of these are backed by their own policies and processes. Copies of all of these are available in request.
• Software Security Code of Practice: Yes

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: We have our own Change Management Policy (copy available on request). This defines a workflow for change, from initially identifying the change need to reviewing the impact and feasibility, then informing stakeholders and gaining approval, before planning, implementing and monitoring the change. All changes are classified and risk assessed and are recorded in our change management log.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: Open Fifth conducts penetration testing with customers and external organisations. Last year, we had four external tests. The NCSC also performs random scans on public sector sites they work with. Internally, applications are scanned weekly using OpenVAS (Greenbone Vulnerability Management suite) from a separate provider. OpenVAS checks for OWASP Top 10 issues by mimicking an attack's initial phase, including Network Discovery, Active Probing, and Unauthenticated Scanning. We scan a minimum of five application samples, plus one extra per 20 for larger deployed applications, totalling 52 scans per sample annually. Systems can be added to the permanent sample upon request.
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: While our hosting providers manage underlying infrastructure compliance (NCSC Principle 5.2), we handle all operating system and application patching through monthly cycles, ensuring security patches are mandatory while functional updates are scheduled by agreement. To maintain proactive security, we utilise a dual-layered scanning approach: OpenVAS performs weekly internal and external scans targeting the OWASP Top 10, while Wazuh provides continuous, agent-based monitoring. As a SIEM/XDR platform, Wazuh correlates CVEs, performs hardening checks, and maintains immutable logs, ensuring comprehensive vulnerability management and tamper detection across all infrastructure and public services.
• Incident management type: Supplier-defined controls
• Incident management approach: We have a Security Incident & Breach Management Procedure (copy available on request). To summarise, this covers six stages:- Stage 1 - Reporting Stage 2 – Incident Containment Stage 3 – Incident Assessment Stage 4 – Incident Investigation & Review Stage 5 – Incident Resolution Stage 6 – Incident Closure and also covers our legal obligations, such as reporting to the ICO where applicable
• Post-quantum cryptography secure: No

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v4.0)

Public sector networks

• Connection to public sector networks: No

Pricing

• Discount for educational organisations: No
• Free trial available: No

Discount percentage by annual call-off contract value (excluding VAT)

• Less than £250,000: 0%
• Between £250,000 and £500,000: 0%
• Between £500,001 and £1,000,000: 2%
• Between £1,000,001 and £2,500,000: 4%
• Between £2,500,001 and £5,000,000: 6%
• Over £5,000,001: 10%

Non-mandatory Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: British Assessment Bureau
• ISO/IEC 27001 accreditation date: Tuesday 6 May 2025
• What the ISO/IEC 27001 doesn’t cover: Services provided outside the UK and Europe.; No other exclusions.
• ISO 28000:2022 certification: No
• ISO 9001 certification: No
• Quality management systems (QMS): No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Please provide your Cyber Essentials Certificate Number: 1b402e98-4667-482a-ad8b-298fa88071a1
• Cyber essentials plus: Yes
• Please provide your Cyber Essentials Plus Certificate Number: E982cb35-62a8-4121-828b-a795f2b21cfa
• Other security certifications: No

Social value

• Section B - Commitment for Future: Delivery:

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority

    • Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
    • Plans to engage the contract workforce in deciding the most important workplace issues to address
    • Ensuring new workers are informed of their right to join a trade union
    • Monitoring of employee engagement rates (by protected characteristic) and, where necessary, the development of actions to ensure all voices are heard across the diversity of the workforce
    • Employment contracts that reflect actual hours worked; steps taken to ensure employees understand their contracts and have the ability to review and adjust them if actual hours regularly exceed contracted hours
    • Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
    • Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
    • Activities to cascade good practice on fair working conditions throughout the supply chain
    • Offer a pay and leave entitlement to all eligible staff who become kinship carers, ideally equivalent to statutory adoption pay and leave
    • Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
    • Monitoring and reporting of gender and ethnicity pay gaps and plans to address them where necessary
    • Entitlement to sick pay for the contract workforce, with provision in place for any staff who do not meet the earnings threshold for statutory sick pay, payment of sick pay from day one of absence and payment of staff on the contract workforce who are off sick a replacement income of 100% of their usual earnings for as long as possible
    • Understanding of in-work progression issues affecting the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
    • Understanding of the modern slavery risks and issues affecting the market, industry, sector or country (of origin or of source) relevant to the contract, and the workforce in the supplier’s own organisation and those of its key subcontractors
    • Measures to identify, mitigate and manage modern slavery risks relating to the contract and how these will be implemented
    • Outline policies and practices to be applied to or put in place for the contract to mitigate and manage modern slavery risks, including: Pre-employment checks, recruitment practices. Workplace conditions, safeguarding plans and processes in place and regular monitoring with relevant groups considered, which may include sampling
    • How to ensure business decisions re: price/cost, short lead times, payment timescales do not create modern slavery risks in the supply chain
    • Means of influencing staff, suppliers, customers, communities and/or any other appropriate stakeholders with respect to modern slavery risks relating to the contract

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.

    • Understanding of employment and relevant skills issues, and of the education and training issues relating to the contract. Illustrative examples: demographics, skills shortages, new opportunities in high growth sectors, geographic/local community and skills/employment challenges
    • Activities to support relevant sector related skills growth and sustainability in the contract workforce. Illustrative examples: careers talks, curriculum support, literacy support, safety talks and volunteering

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises

    • Understanding of the types of businesses in the market and the level of participation by new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Activities to identify opportunities to open up sub-contracts under the prime contract to a diverse range of businesses, including new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Activities that demonstrate a collaborative way to work with a diverse range of businesses as part of the supply chain
    • Structuring of the supply chain selection process to ensure fairness (e.g. anti-corruption) and encourages participation by a diverse range of businesses, including with regard to new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutual
    • Understanding of local demographics, needs and opportunities for the co-design of the goods, services and works to be delivered under the contract
    • Methods for engaging with different parts of the community (including the education system and charities representing the community) and how communities come together to inform decisions, strategy and projects to leave a positive legacy for future generations
    • Measures to involve local stakeholders and/or users in design (e.g. in the design of services, systems, products or buildings)
    • Measures to engage users and communities and build relationships to increase community integration build trust and influence how the contract is delivered
    • Plans to respond flexibly and adapt approaches to community engagement and initiatives
    • Support for community-led initiatives relevant to the contract. Illustrative examples: improving transport links; reducing loneliness; helping with English language proficiency; and facilitating social mixing among people with different backgrounds

  • Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero

    Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.

    • Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Collaborative ways of working with the supply chain to deliver additional environmental benefits in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Understanding of how to influence staff, suppliers, customers, communities and/or any other appropriate stakeholders through the delivery of the contract to support climate and nature protection and improvement
    • Activities to reconnect people with the environment and increase awareness of ways to protect and enhance it

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 6: Employment and training: For those who face barriers to employment

    • Understanding of the issues affecting the representation of disabled people in the workforce in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
    • Inclusive and accessible recruitment practices, and retention-focused activities, including those provided in the Guide for line managers on recruiting, managing and developing people with a disability or health condition
    • Working conditions which promote an inclusive working environment and promote retention and progression
    • Understanding of the issues affecting inequality in employment, skills and pay in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors. Measures to tackle inequality in employment, skills and pay in the contract workforce
    • Inclusive and accessible development practices, including guidance for line managers on recruiting, managing and developing people with a disability or health condition

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.

    • Understanding of the issues affecting the development of new skills by target cohort
    • Understanding of the underlying factors affecting improvements to reduce barriers to entry and training schemes for the target cohort(s) related to the contract workforce
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Understanding of issues relating to entering the contract workforce
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort

  • Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.

    Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.

    • Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce
    • Understanding barriers to access to health and social care services or employment opportunities e.g. digital inclusion
    • Inclusive and accessible recruitment practices, development practices and retention policies that support-focused activities including those provided in the Guide for line managers on recruiting, managing and developing which support people with a disability or health condition
    • Actions to invest in the physical and mental health and wellbeing of the contract workforce

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at sales@openfifth.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.