Butterfly Projects Ltd

Data Privacy

Butterfly’s Data Privacy service offers organisations innovative ways to minimise, synthesise and anonymise data to safeguard sensitive information, ensuring adherence to privacy regulations like GDPR, without significantly compromising on output quality.

Features

• Efficient data minimisation to reduce storage and optimise processing.
• Secure data practices to protect sensitive information.
• Advanced data synthesis for realistic, non-sensitive data replicas.
• Comprehensive data masking and redaction techniques.
• Automates data privacy processes to reduce human error.
• Integration with existing IT and data systems.
• Supports GDPR compliance and other regulatory standards.
• Entity parsing, matching and resolution.
• Supports identification and safeguarding of vulnerable individuals.

Benefits

• Reduces potential data breach risks.
• Minimises legal and compliance costs.
• Ensures data is usable for analysis without compromising privacy.
• Enhances customer trust through responsible data practices.
• Facilitates safe data sharing within and between organisations.
• Supports international data transfer compliance efforts.
• Lowers data storage requirements and costs.
• SC & DV cleared consultants able to work on-site.

£400 to £1,400 a unit a day

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at ccs@butterflydata.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

735438306839026

Contact

CCS Engagement Team
029 212 00140
ccs@butterflydata.co.uk

Planning

• Planning service: Yes
• How the planning service works: Most projects begin with a 'discovery' phase to deepen understanding of challenges and refine the delivery plan.; ; Butterfly’s planning approach builds on the trusted CRISP-DM methodology to obtain a comprehensive view of requirements, including:; ; 1) Defining objectives, capabilities, and refining your business case;; 2) Assessing challenges, identifying needs, dependencies, and options;; 3) Preparing for change, engaging users, and managing stakeholders;; 4) Developing solutions, proof of concepts, and viable products;; 5) Evaluating options for optimal suitability and effectiveness;; 6) Efficiently deploying change, migrating data and models;; 7) Monitoring results and decommissioning legacy solutions;; ; We are practised in Agile project delivery, and recognise the need to balance value and control with flexibility, without compromising on our Service Standards.; ; The discovery process determines the details required for the deliverables, including:; 1) Deliverable Types (such as datasets, models, reports), each having unique properties, risks, assumptions and dependencies.; 2) Acceptance Criteria and/or appropriate metrics which are expected to be met.; 3) Architecture Characteristics (or non-functional requirements) which weigh-up the tradeoffs between performance, availability, security, portability, etc.
• Planning service works with specific services: No

Training

• Training service provided: Yes
• How the training service works: As part of our engagement we always seek to transfer knowledge and experience to our clients’ teams to develop their capability and promoting industry best practices. ; ; We can produce content in a variety of formats (such as courses, videos, or presentations), which can be delivered via one-to-one sessions or workshops on-site, or at suitable venues. ; ; Ultimately, we want to ensure that our clients are able to realise the benefits of their investments. Subsequently, most engagements require some form of coaching or training, such as:; 1) Project team training: We encourage our employees to share their knowledge and experience with other project team members (through peer support and on-the-job mentoring), to ensure best outcomes are achieved.; 2) Stakeholder training: We find it is often necessary to impart some specialist knowledge and skills on our stakeholders, to facilitate better understanding of our services, adopt common terminology and avoid any miscommunication.; 3) End-user training: We have experience developing and delivering bespoke training content to facilitate user adoption of new analytical tools and platforms (such as SAS Viya). We like to trail-blaze new solutions, identifying and ironing out issues, and detailing any configuration requirements or onboarding procedures to enhance the users’ first impressions.
• Training is tied to specific services: No

Setup and migration

• Setup or migration service available: Yes
• How the setup or migration service works: For many years, Butterfly have been trusted to handle highly sensitive data for major UK Government departments (including HMRC, DWP, FCDO). Our service builds on our extensive experience of working with sensitive data, models, and processes on both legacy and modern cloud platforms such as Amazon Web Services (AWS), Microsoft Azure or Google's Cloud Platform (GCP).; ; We offer tailorable support to effectively navigate the challenges associated with transitioning services to the Cloud and between cloud service providers, and have supported many clients with inflexible legacy systems to achieve scalable, commodity infrastructure, using cloud-first, open-source (and proprietary) technologies.; ; Our migration plan identifies and mitigates the risks associated with decoupling legacy systems, proposes appropriate solutions, assists with architecture design, infrastructure choices, and environmental configuration.
• Setup or migration service is for specific cloud services: No

Quality assurance and performance testing

• Quality assurance and performance testing service: Yes
• How the quality assurance and performance testing works: To ensure the reliability and efficiency of our Data Privacy service, we conduct extensive quality assurance testing. This includes testing the synthesis algorithms to ensure they produce realistic and non-sensitive outputs and verifying the effectiveness of data masking and redaction across different data sets. Performance testing focuses on the system’s ability to handle large volumes of data swiftly and accurately, ensuring that the privacy enhancements do not impede data usability or system performance.

Security testing

• Security services: No

Ongoing support

• Ongoing support service: Yes
• Types of service supported:
  • Buyer hosting or software
  • Hosting or software provided by your organisation
  • Hosting or software provided by a third-party organisation
• How the support service works: In addition to the development and implementation of our consultancy-led services, we can provide ongoing support and maintenance of new and existing services. ; Butterfly Data has Security Cleared consultants and developers deployed in multiple projects across several Public Sector clients, and we can recruit and train to flexibly support and cover specialist data management resource needs, such as:; SAS & Linux Administrators, SAS, R & Python Developers, Data Analysts & Data Scientists, Agile Project Managers, Cloud Solution Architects, Business & Test Analysts.; We can provision support for a range of data management services and ongoing project activities, including:; 1) Consultancy: Feasibility Studies, Business Processing Modelling, Testing Strategy and Execution;; 2) Development: Requirements Specification, Logical Data Modelling, Interface Design, Functional Specification, Bespoke Tools, Prototyping, Code Review;; 3) Provisioning: Cloud Architecture Design, Cloud Infrastructure as a Service, Migration Strategies, Tool Selection, Data & Model Migration;; 4) Training: Training Strategies, Learning Pathways, Training Delivery

Service scope

• Service constraints: At present support is available remotely (via email), or onsite by arrangement.

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Standard support is provided remotely (via email) and is available during standard UK working hours (Monday to Friday 0900-1700). By prior arrangement, we can provide support for critical deadlines, system maintenance, or other project activities outside standard working hours remotely, or on site (at extra cost).
• User can manage status and priority of support tickets: No
• Phone support: No
• Web chat support: No
• Support levels: We aspire to total customer satisfaction, and therefore, as part of our standard service provision, key stakeholders will receive dedicated support from our ‘Accountable Executive’ and the assigned ‘Project Lead’. All support emails received during standard working hours will be acknowledged and triaged (or resolved) within 4 working hours. Complex issues requiring longer than 4 working hours to resolve, will be assigned to the Project Lead who will liaise with stakeholders to classify and prioritise issues as appropriate: CRITICAL issues, affecting the integrity or availability of the service, are our top priority and will be resolved at the earliest point possible. MAJOR issues, which mildly affect either the entire user community or affect a few users severely, will be investigated and resolved after any critical issues. MINOR issues, where few users are substantially affected, will be investigated and resolved after any major issues. INFORMATION requests (no user or service impacts) will be provided when other issues have been resolved, or priorities allow. Our triage system is vital to providing immediate support in critical situations, allocating resources efficiently, and answering any queries in a timely manner.

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Up to Developed Vetting (DV)

Standards and certifications

• ISO/IEC 27001 certification: No
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Cyber essentials plus: Yes
• Other security certifications: No

Social Value

• Social Value:

  Social Value

  • Fighting climate change
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

  Fighting climate change

  Butterfly Data is a sustainable company. We introduced a carbon reduction plan in 2020 and this year achieved BCorp certification, committing ourselves to run the company for the benefit of all our stakeholders. As a largely virtual company our scope 1 and scope 2 CO2 emissions are zero and our small amount of scope 3 emissions are offset each year. As a team we have agreed to make a concerted effort to move towards greener living in all aspects of our lives. By supporting staff to work from home we naturally reduce carbon emissions from commuting and in addition we are planning to support staff to uptake green energy tariffs for their home. Where travel is required the preferred option is trains, with car-sharing encouraged for those occasions where trains are not suitable. We have signed up to Octopus EV scheme to help staff afford sustainable vehicles, and all company cars are electric vehicles.; Our services promote sustainable data practices that reduce the carbon footprint associated with data management. By optimising data storage solutions and streamlining data processes, we help public sector organisations minimise energy use and encourage the adoption of green technologies and methodologies in data handling. ; Please refer to our Carbon Reduction plan found on our website: https://www.butterflydata.co.uk/climate-change

  Tackling economic inequality

  Employee Owned Trust (EOT) business model in 2021, giving every current and future Butterfly a stake in the company. Recently became one of the 1,500 UK B-Corps. We have 30 people from 5+ countries. Our team is 17% veterans/reservists, 30% female and 22% ethnic minority. The ongoing growth of the company is leading to job creation across the country. Our 100% virtual configuration allows us great flexibility in recruitment. Butterfly Data are collaborating with a local University providing synthetic projects for students to work on; we take on summer internships, usually resulting in employment. From the beginning, building a diverse team has been important, because we need data analysts and engineers with varied backgrounds, avoiding groupthink and implicit biases. As well as recruiting maths and computer science graduates, we have many people in second careers with backgrounds ranging from marketing, translation, teaching and mountaineering. We have had work placements for veterans through the Amazon Re:Start scheme that have led to permanent positions as well as employment of injured veterans. This enables us to transfer our knowledge base, expertise and upskilling these individuals, addressing key skill gaps. Butterfly has a Reservists Policy in place which allows an additional extra 10 days paid leave for training. A reservist staff member was mobilised for 6 months during the pandemic. We have been awarded the Gold Employer Recognition Scheme Award for our support to Defence. In order to support and encourage employment for priority groups, our benefits package includes: flexible / part-time working arrangements for all roles from day 1 (25% of staff currently work part-time flexible hours), remote working arrangements, enhanced maternity pay (full pay for 6 months), private healthcare plan for all staff and immediate family. We offer consistent remuneration across all department

  Equal opportunity

  Our Corporate Social Responsibility policy promotes respect, inclusivity, professionalism, understanding, integrity, and transparency. Prioritising technological mastery, reliability, security, privacy, teamwork, fair pay, and societal impact. Committed to ethical business practices, zero tolerance for modern slavery or human trafficking. Employees are expected to uphold ethics and values, report any concerns, and work with suppliers to prevent exploitation. Our Data Maturity Assessment service helps to improve data management practices, we help create a more level playing field where diverse community sectors can gain better access to public services and information, thus increasing opportunities for innovation and economic participation across different community groups. We ensure that our Data Transformation practices include measures to promote equal opportunities within the workforce. By standardising data accessibility, we reduce disparities and enable a more inclusive work environment. Our training programs are designed to enhance skills across diverse groups, supporting workforce equality.

  Wellbeing

  At Butterfly Data, we have 3 qualified Mental Health First Aiders (MHFA) 1 female and 2 male representatives, we believe providing our employees with this additional support system encourages our staff to openly communicate any well being issues they may have to their 121 through our 121 mentor program or the additional option via qualified MHFA’s. ; Our commitment to mental health extends beyond words, as we actively promote work-life balance, we ensure it’s not all work and no play as we organise regular events across the UK that bring the Butterflies together, challenging them socially by communal living and physically by mountain climbs or canoe experiences, or celebrating successes through family days or weekends away. We cook for each other, help each other and laugh together which helps build a deeper bond and surface strengths outside the workplace. ; Not only is our internal support systems in place we offer our employees private health care through Vitality, ensuring comprehensive coverage and access to a wide network of healthcare providers. With Vitality Health Insurance, our employees can take charge of their health, benefit from various wellness programs, and enjoy peace of mind knowing that their health needs are taken care of, we also have the additional mental health support package within our policy too. Promoting a supportive and compassionate work environment where individuals feel valued, understood, and empowered to prioritise their mental wellness. Our Data Integration service enhances the management of health data, improving the accuracy and availability of important health information that supports public health initiatives and service delivery. Better data integration supports effective health monitoring and intervention strategies, which are crucial for community health and well-being.

Pricing

• Price: £400 to £1,400 a unit a day
• Discount for educational organisations: No

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at ccs@butterflydata.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.