PHOENIX SOFTWARE LIMITED

KnowBe4 Workspace

Workspace helps users share files and collaborate securely with colleagues and external partners. Leveraging government certified key management, Secure Workspace not only allows users to be productive faster, but also keep sensitive data safe at all times.

Features

• Secure cloud-based file sharing and collaboration
• Share files, folders and documents securely with authorised recipients
• Encrypt files in transit/at rest using AES 256 bit encryption
• Offered as a fully hosted service
• Seamless integration with existing infrastructure including DMS and CMS
• Centralised policy engine enforcement of security levels and access control
• Integration with multiple Identity provider platforms for authentication
• Access content on any internet enabled device
• Time based access restrictions on shared documents
• Centralised auditing of all user interactions and file shares

Benefits

• Avoid a data leak with full control over user permissions
• Reduce risk of a breach with additional layers of protection
• Accelerate workflows with real-time editing and PDF annotation
• Safeguard regulatory compliance with full tracking, auditing, and version control
• Avoid financial penalties by remaining compliant with regulations
• Eliminate the risk of network compromise with real-time anti-virus checks
• Boost business productivity with APIs for integration into existing workflows

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at bids@phoenixs.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 15

Service ID

742402492890843

Contact

Mark Pickersgill
01904 562200
bids@phoenixs.co.uk

About your service

• Service categories:

  Applications

  Content workflow and management

  • Capture
  • Document

  Content services

  • Enterprise Content Management Applications
  • Content Sharing and Collaboration Applications
• Multi cloud support: No

Service scope

• Software add-on or extension: Yes, but can also be used as a standalone service
• What software services is the service an extension to: Workspace provides integrates with MS office online (Word, Powerpoint and Excel). An open API is also available to allow integration with most applications with integration capabilities. A dedicated Secure Workspace for Mobile app is also available.
• Cloud deployment model: Public cloud
• Service constraints: N/A
• System requirements:
  • MS Windows 8, 10
  • MS Outlook: MS Outlook 2013, 2016, 2019, … for O365

User support

• Email or online ticketing support: Yes
• Support response times: KnowBe4 provides email/online ticketing support MondaytoFriday 9 am to 6 pm GMT. Overseas offices have extended hours as option. Tickets received outside of office hours worked by next available operations centre, however no action guaranteed until the next working day. Support prioritised by subscription level and impact.; For full details on support hours please see: https://www.knowbe4.com/hubfs/KnowBe4-Support-Document.pdf?t=1518625292505&hsLang=ja-jp ; ; Please see standard Service Level Agreement (SLA) for response times: https://www.knowbe4.com/legal/service-level-agreement. ; ; As SaaS provider serving global customer base, we maintain uniform SLA across entire customer base. This consistency enables us to deliver reliable performance/scale efficiently/maintain robust security protocols/provide timely support to all customers.
• User can manage status and priority of support tickets: No
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: No
• Support levels: We have a standard Service Level Agreement which is available to all customers, accessible for review at https://www.knowbe4.com/legal/service-level-agreement.; Every customer is assigned a dedicated Customer Success Manager (CSM) as part of their subscription, ensuring tailored support aligned with your organization’s unique goals and desired outcomes. CSMs are subject matter experts across all KnowBe4 products and serve as your liaison to technical support and product teams.; After deployment and onboarding, should you need any assistance, there are different options for getting in touch with us. The first is calling or emailing your CSM with your questions. If the CSM cannot address the issue, they will fill out a support ticket on your behalf. Alternatively, customers can submit a support ticket from the KnowBe4 platform/website or call our Help Desk line.; ; If the issue cannot be handled by our initial support, you would be directed to our Enterprise Support Level III. These support reps have the most intimate familiarity with KnowBe4 products, however, issues rarely come up that need this support.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Customers purchasing Workspace can benefit from:; ; - A dedicated Professional Services engineer who will perform the installation and initial configuration until the customer is happy with the service; ; - Technical documentation and user guides which can be used for training purposes.; ; - Communications packs to share with internal users
• Service documentation: Yes
• Documentation formats:
  • HTML
  • PDF
• End-of-contract data extraction: Data can be extracted in ZIP format from the service.
• End-of-contract process: At the end of the contract the service will cease and the customer data will be deleted within 30 days.
• Documentation accessibility standard: None or don’t know
• How the documentation is accessible: Onboarding / offboarding documentation is provided to our customers by our Customer Success team. Some information, e.g. user guides are also available online via our website.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Firefox
  • Chrome
  • Other
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: Main access to the service is through the browser, all web interfaces are fully responsive for all device types and screen resolutions
• Service interface: Yes
• User support accessibility: WCAG 2.2 AA
• Description of service interface: Workspace is accessible via a URL and once logged in, users can create, modify and share documents based on their permissions
• Accessibility standards: WCAG 2.2 AA
• Accessibility testing: External accessibility audit was carried out in relation to compliance with WCAG 2.2 AA
• API: Yes
• What users can and can't do using the API: The following functions are supported in the Workspace API.; ; • Getting Zones; • Creating a Zone; • Roles; • Getting users; • Adding or modifying users; • Removing users ; • Downloading files; • Uploading files; • Moving files; • Resuming uploads; • Creating folders ; • Getting file properties; • Setting file properties; • Sharing files; • Sharing folders; ; Users can interact with the API using a provided C# SDK or directly using HTTP web calls
• API documentation: Yes
• API documentation formats:
  • HTML
  • PDF
• API sandbox or test environment: No
• Customisation available: Yes
• Description of customisation: Workspace policies can be configured to meet your data handling requirements:; ; - User Onboarding Policies; - User system access permissions, zone permissions and file / folder permissions; - Enrollment policies; - Data Availability windows (time to expire); - Zone templates (to match domain-specific language, case file, project etc); - Email Templates; - Welcome / T&C Messages

Scaling

• Independence of resources: Our services are built on scalable public cloud services and are architected to provide scalable solutions that minimise the impact of any specific customer. Each product is provisioned with the resources required to deliver the service. Shared components are built with redundancy and high-availability as a key element of their design

Analytics

• Service usage metrics: Yes
• Metrics types: Infrastructure metrics, KnowBe4 platform operates with 99.9% uptime, to be reviewed annually ; ; Application metrics. your administrators through the administrator page can view statistics associated with the detection of emails classified as Dangerous and Suspicious:; Types of phishing emails Types of Payload Supply Chain Health
• Reporting types:
  • API access
  • Real-time dashboards
  • Regular reports
  • Reports on request
• Resource tagging: No
• FOCUS resource tagging: No

Resellers

• Supplier type: Reseller (no extras)
• Organisation whose services are being resold: KnowBe4

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: Other locations
• User control over data storage and processing locations: Yes
• Datacentre security standards: Managed by a third party
• Penetration testing frequency: At least every 6 months
• Penetration testing approach: ‘IT Health Check’ performed by a CREST-approved service provider
• Protecting data at rest: Other
• Other data at rest protection approach: KnowBe4 leverages AWS for data encryption in transit (TLS) and at rest (AES-GCM 256). KnowBe4 currently uses Load Balancer and CloudFront Security Policies supporting TLS 1.2 and higher. KnowBe4 uses the AWS Key Management Service (KMS) service to enable data at rest encryption across our products. We use this for encrypting data within databases, and data stored within object storage (S3). AWS KMS uses the Advanced Encryption Standard (AES) algorithm in Galois/Counter Mode (GCM) with 256-bit secret keys.
• Data sanitisation process: Yes
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001
• Data sanitisation type:
  • Deleted data can’t be directly accessed / Cryptographic Erasure
  • Data Erasure

Data importing and exporting

• Data export approach: Data can be exported via the secure web interface or API.
• Data export formats: Other
• Other data export formats: ZIP
• Data import formats: Other
• Other data import formats: ZIP

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: We have a standard Service Level Agreement which is available to all customers, accessible for review at https://www.knowbe4.com/legal/service-level-agreement. ; As a SaaS provider serving a global customer base, we maintain a uniform SLA across our entire customer base. This consistency enables us to deliver reliable performance, scale efficiently, maintain our robust security protocols, and provide timely support to all customers.; KnowBe4 will remediate any agreed upon deficiencies within its stated vulnerability remediation SLA posted on https://www.knowbe4.com/terms.
• Approach to resilience: Our services are built on resilient public cloud services and is architected to provide a scalable solution that allows both vertical and horizontal scaling through the provisioning of appropriate resources to support customer requirements. Components are built with redundancy and high-availability as a key element of their design in order to ensure responsiveness and availability
• Outage reporting: A public dashboard, For status and uptime monitoring refer to KnowBe4's status page - https://status.knowbe4.com

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • Identity federation with existing provider (for example Google Apps)
  • Other
• Other user authentication: Users normally authenticated with username/password/options for IP restrictions/account expirations etc. Passwords not stored. Password hashes computed with configurable number of rounds of PBKDF2 /SHA256 stored in database. SQL-level permissions further restricts access to hashes to application (not possible to export existing hashes from database using application credentials, only verify whether the hash in the database matches provided value).; ; Also, in addition/instead of username/password, single sign on with external identity providers using WS-FED, SAML and Open ID Connect (Office 365, Google auth and others).; ; For certain installations (not supported by shared server infrastructure) there exist facilities for user certificate authentication
• Access restrictions in management interfaces and support channels: Access to management interfaces and support channels are restricted by both procedural and technical enforced security including infrastructure restrictions and privileged access management software
• Access restriction testing frequency: At least once a year
• Management access authentication:
  • Multi-Factor Authentication (MFA)
  • Public key authentication (including by TLS client certificate)
  • Dedicated link (for example VPN)
  • Username or password
  • Other
• Description of management access authentication: Management service - OKTA - Fido key

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: User-defined
• Access to supplier activity audit information: Users receive audit information on a regular basis
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: Between 1 month and 6 months

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards:
  • ISO/IEC 27001
  • Other
• Other security governance standards: Our certifications and information regarding which standards are followed can be found here: https://www.knowbe4.com/legal/security
• Information security policies and processes: KnowBe4 has a comprehensive set of security policies in place, all of which are subject to periodic external evaluation by auditors. For further details, please refer to KnowBe4's due diligence package, which includes the table of contents for the relevant policies and procedures.
• Software Security Code of Practice: Yes

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: KnowBe4’s change management process assures security checks and peer reviews are in place for all code changes made to the KSAT production environment. KnowBe4’s infrastructure is managed by code. All security changes go through SAST and dependency checks prior to being deployed. All major changes undergo a security and privacy assessment throughout the life cycle as early as the initial planning stages.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: The KnowBe4 information security team performs web application vulnerability scans monthly. These scans are configured to run as authenticated scans. KnowBe4 also conducts internal penetration testing periodically and currently participates in a private bug bounty program where vetted researchers conduct ongoing penetration testing of our applications and infrastructure. ; ; All vulnerabilities discovered from scans or penetration testing are added to a tracker where they are verified, categorized, and evaluated for actual risk. ; ; Vulnerabilities are remediated based on KnowBe4's remediation timeline, please refer to - https://www.knowbe4.com/security
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: KnowBe4 leverages a SIEM to monitor events. The production environment leverages Amazon AWS, WAF, CloudFront, GuardDuty, Shield, VPCs, IAM, Security Groups, and other controls. Changes to the environment are logged and monitored. All changes are required to go through KnowBe4's change management process. Vulnerabilities are remediated in accordance with the schedule listed here: https://www.knowbe4.com/security
• Incident management type: Supplier-defined controls
• Incident management approach: Incident management is defined in the Information Security Program & further detailed in the Security Incident Response Plan which includes: roles, communication, incident categories, testing along with procedural processes for preparation, identification, containment, remediation, investigation, follow-up/ Lessons Learned, and Notifications. KnowBe4 will notify customers within 72hrs of confirmation of breach affecting customer's data by email. For any outages please reference: https://status.knowbe4.com/
• Post-quantum cryptography secure: Yes

Secure development

• Approach to secure software development best practice: Conforms to a recognised standard, but self-assessed

Public sector networks

• Connection to public sector networks: No

Pricing

• Discount for educational organisations: No
• Free trial available: No

Discount percentage by annual call-off contract value (excluding VAT)

• Less than £250,000: 0.1%
• Between £250,000 and £500,000: 0.2%
• Between £500,001 and £1,000,000: 0.3%
• Between £1,000,001 and £2,500,000: 0.4%
• Between £2,500,001 and £5,000,000: 0.5%
• Over £5,000,001: 0.6%

Non-mandatory Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: BSI Assurance UK Limited
• ISO/IEC 27001 accreditation date: Thursday 21 January 2016
• What the ISO/IEC 27001 doesn’t cover: Our certificate applies to services including software licensing, hardware, software asset management (SAM), and IT consultancy. It covers these services when delivered to public sector, charities and housing associations, education, and corporate customers by our employees, systems, and business processes.; ; All activities outside of this scope are not covered by the certification.
• ISO 28000:2022 certification: No
• ISO 9001 certification: Yes
• Who accredited the ISO 9001 certification: BSI Assurance UK Limited
• ISO 9001 accreditation date: Tuesday 23 November 2010
• What the ISO 9001 doesn’t cover: Our certificate applies to services including software licensing, hardware, software asset management (SAM), and IT consultancy. It covers these services when delivered to public sector, charities and housing associations, education, and corporate customers by our employees, systems, and business processes.; ; All activities outside of this scope are not covered by the certification.
• Quality management systems (QMS): Yes
• CSA STAR certification: No
• PCI certification: Yes
• Who accredited the PCI DSS certification: Security Metrics via Self Certification
• PCI DSS accreditation date: Wednesday 20 August 2025
• What the PCI DSS doesn’t cover: Our certificate applies to services including software licensing, hardware, software asset management (SAM), and IT consultancy. It covers these services when delivered to public sector, charities and housing associations, education, and corporate customers by our employees, systems, and business processes.; ; All activities outside of this scope are not covered by the certification.
• Cyber essentials: Yes
• Please provide your Cyber Essentials Certificate Number: 18c34a82-2bf3-4bf9-86c6-f489f07b37d6
• Cyber essentials plus: Yes
• Please provide your Cyber Essentials Plus Certificate Number: F1e26d79-c268-4d22-a3d7-01e3f4c32c92
• Other security certifications: No

Social value

• Section B - Commitment for Future: Delivery:

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority

    • New or retained jobs on the contract workforce in the relevant area that meet the criteria set out in MAC 1b, 1c and 1d
    • Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
    • Plans to engage the contract workforce in deciding the most important workplace issues to address
    • Monitoring of employee engagement rates (by protected characteristic) and, where necessary, the development of actions to ensure all voices are heard across the diversity of the workforce
    • Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
    • Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
    • Offer a pay and leave entitlement to all eligible staff who become kinship carers, ideally equivalent to statutory adoption pay and leave
    • Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
    • Monitoring and reporting of gender and ethnicity pay gaps and plans to address them where necessary
    • Entitlement to sick pay for the contract workforce, with provision in place for any staff who do not meet the earnings threshold for statutory sick pay, payment of sick pay from day one of absence and payment of staff on the contract workforce who are off sick a replacement income of 100% of their usual earnings for as long as possible
    • Plans for an appropriate income replacement policy for staff who are required to spend time away from work to care for a sick dependent or close relative
    • Understanding of in-work progression issues affecting the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
    • Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
    • Support for the contract workforce by providing career advice, and providing opportunities for staff working on the contract with in-work progression career development into known skills shortages or high growth areas
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Volunteering opportunities for staff
    • Understanding of the modern slavery risks and issues affecting the market, industry, sector or country (of origin or of source) relevant to the contract, and the workforce in the supplier’s own organisation and those of its key subcontractors
    • Measures to identify, mitigate and manage modern slavery risks relating to the contract and how these will be implemented
    • Outline policies and practices to be applied to or put in place for the contract to mitigate and manage modern slavery risks, including: Pre-employment checks, recruitment practices. Workplace conditions, safeguarding plans and processes in place and regular monitoring with relevant groups considered, which may include sampling
    • Means of influencing staff, suppliers, customers, communities and/or any other appropriate stakeholders with respect to modern slavery risks relating to the contract

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.

    • Understanding of employment and relevant skills issues, and of the education and training issues relating to the contract. Illustrative examples: demographics, skills shortages, new opportunities in high growth sectors, geographic/local community and skills/employment challenges
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Activities to support relevant sector related skills growth and sustainability in the contract workforce. Illustrative examples: careers talks, curriculum support, literacy support, safety talks and volunteering

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises

    • Understanding of the types of businesses in the market and the level of participation by new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Activities to identify opportunities to open up sub-contracts under the prime contract to a diverse range of businesses, including new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Structuring of the supply chain selection process to ensure fairness (e.g. anti-corruption) and encourages participation by a diverse range of businesses, including with regard to new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutual
    • Measures for making facilities used in the delivery of the contract available for community groups, education or training
    • Collaborating with anchor institutions and community groups to make facilities available for education, training or community events

  • Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero

    Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.

    • Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Collaborative ways of working with the supply chain to deliver additional environmental benefits in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Understanding of how to influence staff, suppliers, customers, communities and/or any other appropriate stakeholders through the delivery of the contract to support climate and nature protection and improvement
    • Activities to reconnect people with the environment and increase awareness of ways to protect and enhance it

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 6: Employment and training: For those who face barriers to employment

    • Understanding of employment and skills issues, and of the skills and employment shortages of high growth sectors relating to the contract
    • Creation of employment opportunities particularly for those who face barriers to employment, such as prison leavers, care leavers and/or who are located in deprived areas, and for people in industries with known skills shortages or in high growth sectors
    • Delivery of training schemes and programmes to address any identified skills gaps and under-representation in the workforce for the contract (e.g. prison leavers, care leavers, kinship carers, disabled people)
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Understanding of the issues affecting the representation of disabled people in the workforce in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
    • Inclusive and accessible recruitment practices, and retention-focused activities, including those provided in the Guide for line managers on recruiting, managing and developing people with a disability or health condition
    • Offering a range of quality opportunities with routes of progression if appropriate, e.g. T Level industry placements, students supported into higher level apprenticeships.
    • Working conditions which promote an inclusive working environment and promote retention and progression
    • Other measures to provide equality of opportunity for disabled people and those with health conditions into employment, including becoming a Disability Confident employer and inclusion of supported businesses in the contract supply chain
    • Understanding of the issues affecting inequality in employment, skills and pay in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors. Measures to tackle inequality in employment, skills and pay in the contract workforce
    • Inclusive and accessible development practices, including guidance for line managers on recruiting, managing and developing people with a disability or health condition

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.

    • Understanding of the issues affecting the development of new skills by target cohort
    • Understanding of the underlying factors affecting improvements to reduce barriers to entry and training schemes for the target cohort(s) related to the contract workforce
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Understanding of issues relating to entering the contract workforce
    • Creation of outreach activities to create a pipeline of employees for the future contract delivery
    • Content of the outreach activity is designed to suit the target cohort
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort

  • Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.

    Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.

    • Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce
    • Inclusive and accessible recruitment practices, development practices and retention policies that support-focused activities including those provided in the Guide for line managers on recruiting, managing and developing which support people with a disability or health condition
    • Actions to invest in the physical and mental health and wellbeing of the contract workforce

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at bids@phoenixs.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.