UNILINK SOFTWARE LIMITED

Facilitators' scheduling application for Offender group work programmes (eVid scheduler)

Unilink's bespoke application to assist in the scheduling and management of programmes delivered in a probation environment. An intuitive interface allows the assignment of facilitators, treatment managers, rooms, multiple groups, multiple programmes across multiple sites. Eliminates double bookings, warns of unallocated facilitators/rooms and has an accompanying mobile app

Features

• Windows application for Administrators and accompanying iOS app for facilitators
• Graphical calendar with animated warnings of incomplete information
• Customisable scheduling routine to cater for different office working practices
• Variety of calendar views. Built in user guide. Access controls
• Staff qualifications, availability, leave and absences recorded
• Fully integrated links and customisable options for each user
• Automatic postponing of sessions and inter-office distance calculation
• Reporting with various printouts for Offenders/Reception/Facilitators/Management
• App provides facilitators instant anywhere/anytime access to their diaries
• Facilitators can request Leave/Cover directly from their own mobile device

Benefits

• Enables management of multiple location scheduling from one central office
• Optimise use of staff and rooms at all times
• Reduce planning time for groups, facilitators and rooms
• Eliminate double bookings of rooms and staff
• Highlights incomplete information with different degrees of severity
• Allocate resources impartially and fairly with justification for recommendations
• Detailed operational and management reports improve accountability
• Mobile access means staff can use the tool remotely

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at enquiries@unilink.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 15

Service ID

749859426832067

Contact

Ann Caple
020 7036 3810
enquiries@unilink.com

About your service

• Service categories:

  Applications

  Collaborative

  • Team collaboration
• Multi cloud support: Yes

Service scope

• Software add-on or extension: No
• Cloud deployment model: Private cloud
• Service constraints: Maintenance Window Agreements, Network Integration Requirements (Private/Public)
• System requirements:
  • Windows or Mac PC/laptop to use the application
  • IOS Device (iPhone/iPad) for the mobile app

User support

• Email or online ticketing support: Yes
• Support response times: Best effort - max 4 hours
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.2 AA
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: Unilink provides a mature, ITIL compliant facility, well liked by its users.; Unilink provides second, third and fourth line support to the customer’s service desk function for the correction of incidents, issues and configurations within the eVid Scheduler application and infrastructure.; Unilink Support Service operates Monday to Friday from 09:00 to 17:00 via its manned service support helpdesk. Third and fourth line support calls are normally escalated to a technical account manager.; Unilink standard service response for priority 1 calls is within 1 hour. Service Level Agreements and Key Performance Indicators are included within each service contract.; Unlimited support is included in the cloud hosting costs.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Onsite training is provided, which involves users setting up their real data on the live environment.; ; Full user guides are provided for both the Windows application and the mobile app.; ; The Windows application is accessed via an RPD connection meaning it can also be accessed from the Mac platform. A simple shortcut file is all that is required to access the application.; ; An installation guide is provided for installing the mobile app.
• Service documentation: Yes
• Documentation formats:
  • PDF
  • Other
• Other documentation formats: Word Document
• End-of-contract data extraction: Numerous reports can be run through the application. A full database export can be produced if necessary.
• End-of-contract process: Users can run as many reports as they wish through the application. If database generated reports or extracts are required, these will be charged at an additional cost.
• Documentation accessibility standard: WCAG 2.2 AA

Using the service

• Web browser interface: No
• Application to install: Yes
• Compatible operating systems:
  • IOS
  • MacOS
  • Windows
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: Windows application is designed for Administrators. The mobile iOS app provides information for facilitators, in particular their week by week diaries, leave, full breakdown on any sessions they are/have been involved with, contact numbers and current status of their colleagues (e.g. currently facilitating/on leave).
• Service interface: No
• User support accessibility: WCAG 2.2 A
• API: No
• Customisation available: Yes
• Description of customisation: Users of the application have Customise screen which includes various options including changing the colour theme and choosing if group codes are manually or automatically generated.

Scaling

• Independence of resources: All resources can be dynamically resized when required.

Analytics

• Service usage metrics: No

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Security Clearance (SC)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: No
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 4.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: In-house
• Protecting data at rest:
  • Physical access control, complying with CSA CCM v4.0
  • Physical access control, complying with another standard
• Data sanitisation process: Yes
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001
• Data sanitisation type: Deleted data can’t be directly accessed / Cryptographic Erasure

Data importing and exporting

• Data export approach: Reports generated through the application can be printed, or exported in pdf, html, xls or rtf formats.
• Data export formats: CSV
• Data import formats: CSV

Data-in-transit protection

• Data protection between buyer and supplier networks: Other
• Other protection between networks: RDP is currently configured on this server to negotiate the highest possible client-compatible Security Layer, which is (from the lowest):; •RDP Security Layer;; •SSL (TLS 1.2).; It is also currently configured to negotiate the highest possible client-compatible Encryption Level (from the lowest):; •Low: 56-bit Encryption from Client to Server, Unencrypted from Server to Client;; •High: 128-bit Encryption (both directions);; •FIPS Compliant: Federal Information Process Standard 140-1 validated encryption method.; Both the Security Layer and Encryption Level can be fixed so that they require a client to meet a minimum level, and otherwise disconnect.
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • Other
• Other protection within supplier network: This server is an Amazon Instance that is logically partitioned off on its own Virtual Private Cloud network. The only route to this server is by RDP connection through a locked down firewall. The same method of data encryption is used as explained in 'Protection between networks'.

Availability and resilience

• Guaranteed availability: Availability will be equal (at its maximum) to the service level of Amazon EC2 of at least 99.5% monthly
• Approach to resilience: The service is designed to be resilient at both the infrastructure and application layers.; ; Add here
• Outage reporting: Not available

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • Multi-Factor Authentication (MFA)
  • Public key authentication (including by TLS client certificate)
  • Dedicated link (for example VPN)
  • Username or password
• Access restrictions in management interfaces and support channels: App Users are provided access to the application via an RDP 'Remote App' Link, which requires them to login to RDP and then again to the application.; ; App Admins access the application in a similar manner to App Users. They are provided access to the application via an RDP 'Remote App' Link, which requires them to login to RDP and then again to the application.; ; Developers and Server Admins can login to the Server Desktop directly in order to update Server, Application and Database configurations. The details for this type of access are restricted to Developers and the Server Admins.
• Access restriction testing frequency: At least once a year
• Management access authentication: Username or password

Audit information for users

• Access to user activity audit information: No audit information available
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: Unilink maintains a comprehensive suite of ISO/IEC 27001-compliant security policies, covering areas such as access control, incident management, encryption, secure development, and data protection. These policies are documented in the organisation’s Statement of Applicability and are reviewed regularly to ensure ongoing compliance with best practices and regulatory requirements.; ; Security governance is provided by the Information Security Board which is chaired by a member of the senior management team, and reports to the Chief Executive. Incidents of non-compliance with Policy are assessed by the Board and where appropriate, are escalated to the HR department who will take any necessary action. The requirement to comply with company security policies is stated in employee contracts and forms part of their terms and conditions of employment. Reminders of security responsibilities feature in the regular monthly and topical ad-hoc ISB communications to all staff.; ; All employees, including developers, mandatory security training on joining the organisation, which is refreshed annually thereafter. ; ; Procedures are in place for vulnerability scanning, penetration testing, and incident response, with defined processes for reporting, containment, and recovery. Security policies and procedures are subject to annual internal and external audit in line with ISO27001 requirements.
• Software Security Code of Practice: Yes

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: Unilink uses structured configuration and change management processes aligned with ISO/IEC 27001. Service components are tracked throughout their lifecycle using version control systems, configuration baselines, and documented deployment records. All changes follow a formal change control process, including risk and impact assessment. Security implications are reviewed by the Information Security Board, with high-risk changes subject to additional scrutiny, testing, and approval. Changes are logged, tested in segregated environments, and deployed using automated pipelines to ensure traceability and control.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: Unilink operates a proactive vulnerability management process which is compliant with its ISO27001 and Cyber Essentials Plus certification. Potential threats are assessed through regular internal and external vulnerability scans, penetration tests, and threat intelligence from trusted sources such as NCSC, vendor advisories, and security communities. Patches are prioritised based on risk and applied via automated pipelines; critical vulnerabilities are typically addressed within 24–72 hours, with routine updates scheduled regularly. The Information Security Board oversees threat assessments and response actions to ensure timely mitigation and continuous service protection.
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: Undertake proactive security monitoring of internal network and monitoring tools deployed on customer installations
• Incident management type: Supplier-defined controls
• Incident management approach: Unilink follows a formal, ISO27001-compliant Incident Management Procedure, with pre-defined processes or incident response plans for commonly encountered types of incident. Incidents can be reported by users via the Service Desk or directly to the Unilink Information Security Board. All incidents are logged, categorised, and triaged based on severity. Investigations include impact analysis, remediation, and root cause identification. Monthly incident reports are provided to the ISB to allow for trend analysis, and summarised in the annual management report. For significant incidents, Unilink can provide formal incident reports to affected customers, including timelines, impact, actions taken, and preventative measures.
• Post-quantum cryptography secure: Yes

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v4.0)

Public sector networks

• Connection to public sector networks: Yes
• Connected networks:
  • Public Services Network (PSN)
  • Other
• Other public sector networks: Third Party API Integrations, for example MoJ

Pricing

• Discount for educational organisations: No
• Free trial available: No

Discount percentage by annual call-off contract value (excluding VAT)

• Less than £250,000: 0%
• Between £250,000 and £500,000: 0%
• Between £500,001 and £1,000,000: 2.5%
• Between £1,000,001 and £2,500,000: 5%
• Between £2,500,001 and £5,000,000: 6%
• Over £5,000,001: 7.5%

Non-mandatory Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: Alcumus ISOQUAR
• ISO/IEC 27001 accreditation date: Tuesday 12 July 2022
• What the ISO/IEC 27001 doesn’t cover: Certification covers Unilink Software Limited, including all products and services
• ISO 28000:2022 certification: No
• ISO 9001 certification: Yes
• Who accredited the ISO 9001 certification: Alcumus ISOQUAR
• ISO 9001 accreditation date: Tuesday 12 July 2022
• What the ISO 9001 doesn’t cover: Certification covers Unilink Software Limited, including all products and services
• Quality management systems (QMS): Yes
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Please provide your Cyber Essentials Certificate Number: Baf6d8b2-49b5-45f1-9ddd-d96e6cc4a69a
• Cyber essentials plus: Yes
• Please provide your Cyber Essentials Plus Certificate Number: 8c8ad0ce-eaf9-4930-b1f0-919f102b398c
• Other security certifications: No

Social value

• Section B - Commitment for Future: Delivery:

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority

    • New or retained jobs on the contract workforce in the relevant area that meet the criteria set out in MAC 1b, 1c and 1d
    • New apprenticeships on the contract workforce in the relevant area that meet the criteria set out in MAC 1b
    • Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
    • Plans to engage the contract workforce in deciding the most important workplace issues to address
    • Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
    • Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
    • Offer a pay and leave entitlement to all eligible staff who become kinship carers, ideally equivalent to statutory adoption pay and leave
    • Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
    • Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
    • Support for the contract workforce by providing career advice, and providing opportunities for staff working on the contract with in-work progression career development into known skills shortages or high growth areas
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Volunteering opportunities for staff
    • Understanding of the modern slavery risks and issues affecting the market, industry, sector or country (of origin or of source) relevant to the contract, and the workforce in the supplier’s own organisation and those of its key subcontractors
    • Outline policies and practices to be applied to or put in place for the contract to mitigate and manage modern slavery risks, including: Pre-employment checks, recruitment practices. Workplace conditions, safeguarding plans and processes in place and regular monitoring with relevant groups considered, which may include sampling
    • How to ensure business decisions re: price/cost, short lead times, payment timescales do not create modern slavery risks in the supply chain

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.

    • Understanding of employment and relevant skills issues, and of the education and training issues relating to the contract. Illustrative examples: demographics, skills shortages, new opportunities in high growth sectors, geographic/local community and skills/employment challenges
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Activities to support relevant sector related skills growth and sustainability in the contract workforce. Illustrative examples: careers talks, curriculum support, literacy support, safety talks and volunteering
    • Delivery of apprenticeships, supported internships and T Level industry placement opportunities (Level 2, 3 and 4+) in relation to the contract

  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises

    • Understanding of the types of businesses in the market and the level of participation by new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Activities to identify opportunities to open up sub-contracts under the prime contract to a diverse range of businesses, including new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Plans for engaging a diverse range of businesses in engagement activities prior to appointing subcontractors (including activities prior to award of the main contract and during the contract term)
    • Activities that demonstrate a collaborative way to work with a diverse range of businesses as part of the supply chain
    • Understanding of local demographics, needs and opportunities for the co-design of the goods, services and works to be delivered under the contract
    • Methods for engaging with different parts of the community (including the education system and charities representing the community) and how communities come together to inform decisions, strategy and projects to leave a positive legacy for future generations
    • Measures to involve local stakeholders and/or users in design (e.g. in the design of services, systems, products or buildings)
    • Plans for positive actions with community groups.
    • Measures for making facilities used in the delivery of the contract available for community groups, education or training
    • Measures to engage users and communities and build relationships to increase community integration build trust and influence how the contract is delivered
    • Plans to respond flexibly and adapt approaches to community engagement and initiatives
    • Support for community-led initiatives relevant to the contract. Illustrative examples: improving transport links; reducing loneliness; helping with English language proficiency; and facilitating social mixing among people with different backgrounds

  • Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero

    Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.

    • Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Collaborative ways of working with the supply chain to deliver additional environmental benefits in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Understanding of how to influence staff, suppliers, customers, communities and/or any other appropriate stakeholders through the delivery of the contract to support climate and nature protection and improvement
    • Activities to reconnect people with the environment and increase awareness of ways to protect and enhance it

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 6: Employment and training: For those who face barriers to employment

    • Understanding of employment and skills issues, and of the skills and employment shortages of high growth sectors relating to the contract
    • Creation of employment opportunities particularly for those who face barriers to employment, such as prison leavers, care leavers and/or who are located in deprived areas, and for people in industries with known skills shortages or in high growth sectors
    • Delivery of training schemes and programmes to address any identified skills gaps and under-representation in the workforce for the contract (e.g. prison leavers, care leavers, kinship carers, disabled people)
    • Understanding of the issues affecting the representation of disabled people in the workforce in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
    • Collection of the views and expertise of disabled people and their representative organisations on successfully supporting disabled employees or applicants
    • Inclusive and accessible recruitment practices, and retention-focused activities, including those provided in the Guide for line managers on recruiting, managing and developing people with a disability or health condition
    • Offering a range of quality opportunities with routes of progression if appropriate, e.g. T Level industry placements, students supported into higher level apprenticeships.
    • Working conditions which promote an inclusive working environment and promote retention and progression
    • Understanding of the issues affecting inequality in employment, skills and pay in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors. Measures to tackle inequality in employment, skills and pay in the contract workforce
    • Inclusive and accessible development practices, including guidance for line managers on recruiting, managing and developing people with a disability or health condition

  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.

    • Understanding of the issues affecting the development of new skills by target cohort
    • Understanding of the underlying factors affecting improvements to reduce barriers to entry and training schemes for the target cohort(s) related to the contract workforce
    • Other measures to offer development opportunities for the target cohort(s) in the contract workforce
    • Understanding of issues relating to entering the contract workforce
    • Creation of outreach activities to create a pipeline of employees for the future contract delivery
    • Content of the outreach activity is designed to suit the target cohort

  • Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.

    Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.

    • Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce
    • Understanding barriers to access to health and social care services or employment opportunities e.g. digital inclusion
    • Inclusive and accessible recruitment practices, development practices and retention policies that support-focused activities including those provided in the Guide for line managers on recruiting, managing and developing which support people with a disability or health condition
    • Actions to invest in the physical and mental health and wellbeing of the contract workforce

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at enquiries@unilink.com. Tell them what format you need. It will help if you say what assistive technology you use.