SVL Business Solutions Ltd

Calabrio Workforce Management by SVL

Calabrio Workforce Management enables accurate Forecasting, Scheduling and Intraday Management of your workforce in the front and back office to ensure SLAs are met , empower agents and improve Employee Engagement.

SVL's WFM Practice offers a Consultancy and Support to help you leverage investment made in the shortest possible time.

Features

• Automatic scheduling tools at a multi-site, multi-skill, multichannel level
• Multi-skill, multichannel, long-term forecasting with seasonality and trend calculation
• "What if" scenario analysis for both forecasting and scheduling
• Intraday Scheduling Management with real-time adherence tools and alerts
• Integration to people data sources including Active Directory, HR, payroll
• Agent self-assessment reports, including adherence
• Self-service mobile application, including break moves, holidays, shift swaps
• Automated Training, Development Time and Meeting Scheduling
• User friendly, customisable reporting tool and data extraction capabilities
• SVLs experienced WFM professionals provide full consultancy and support wrap

Benefits

• Rapid Return on Investment (ROI)
• Optimised scheduling for higher service levels at lowest cost
• Accurate forecast demand, reduce overtime and improve efficiency
• Flexibility to handle the unexpected and minimise disruption
• Proactively monitor Workforce Management activity and respond in real time
• Hosted Workforce Management providing reliability, scalability and flexibility
• New features are automatically and rapidly released, free of charge
• Balance operational efficiency, customer service and employee satisfaction
• Improved Employee Engagement (proved to lower attrition numbers)
• Consultancy and Support from experienced SVL's WFM experts

£18 to £25 a user a month

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at sales@svlbusinesssolutions.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

773839383371162

Contact

Sales Team
01355900000
sales@svlbusinesssolutions.com

Service scope

• Software add-on or extension: Yes, but can also be used as a standalone service
• What software services is the service an extension to: Calabrio is part of a wider suite of WEM suite of solutions that help improve agent and customer satisfaction, reduce cost and increase efficiency within any business. The solution is hugely effective both stand alone or as part of the wider WEM Calabrio One Suite.
• Cloud deployment model: Public cloud
• Service constraints: Maintenance windows reserved once a month for patching and cloud maintenance. 14 days’ notice is provided if this is going to occur or not. Typically, the window takes no longer than 1 hour, and is done outside of the customer’s core hours.; The hosted environment uses active replication, meaning that at any one time there are 3 instances of a customer's environment available in 3 separate locations. Should one become unavailable the solution will automatically and seamlessly switch over to another so as to safeguard against any disruption for the customer.
• System requirements:
  • Modern browser with updates for agents and team leaders
  • PDF Reader or Excel for reports
  • Screen resolution: minimum 1280x1024
  • 1 Dual core x 64 6GB memory
  • Port 80 for http and 443 for https open
  • Windows 8/10/11, latest updates applied

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: 98% of support phone calls are answered within 5 seconds by our Customer Support Helpdesk. The support team will then log a case and assign the priority of the query or problem accordingly. Typically SVL support will provide technical 1st response within 20 minutes for Support/User related issues. Cases will be escalated to Vendor support where required and we will manage the ticket to ensure satisfactory response times. Cases can be logged 24/7 (calls are routed to the Out Of Hours Team; emails would be logged and picked up the first business day).
• User can manage status and priority of support tickets: No
• Phone support: Yes
• Phone support availability: 24 hours, 7 days a week
• Web chat support: No
• Onsite support: Onsite support
• Support levels: SVL provide various support levels dependent on the severity of the fault. ; ; Our experienced WFM experts will always try to resolve the issue on first instance if it is a user error for example. However, where required will escalate to the vendor for technical support if we are unable to resolve the issue inhouse.; ; Priority 1 faults - response time 2 business hours and rectification time 16 business hours; ; Priority 2 faults - response time 4 business hours and rectification time 5 business days; ; Priority 3 faults - response time 8 business hours and rectification time 30 business days; ; Priority 4 faults - response time 8 business hours and rectification time - no commitment
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Our experienced team of consultants in our WFM practice offer guidance, training, and assistance throughout the entire journey, from pre-sale to post-sale.; ; On-site training workshops are facilitated by our seasoned Workforce Management consultants with extensive backgrounds in resource planning. Our consultative approach promotes knowledge transfer through hands-on exercises and tailored support, such as hierarchy and schedule building.; ; The training adopts a 'Train the Trainer' model, empowering internal staff to conduct further training sessions with the wider team.; ; Typically, two workshops are required to assist the customer in constructing and configuring the Calabrio WFM solution. Standard support for go-live and post-deployment is included. Should the customer require extra assistance during the go-live phase, additional days can be arranged.; ; There is also an online "Wiki" that provides a wealth of material for end users. This includes context driven help, process overview, and troubleshooting guides. End users also have access to the customer portal which includes forums, FAQ's and product documentation.; ; SVL provides training material covering the main modules. These guides provide an overview of the main functionality for modules in scope. Our support is ongoing and for the long term, not just the project.
• Service documentation: Yes
• Documentation formats:
  • PDF
  • Other
• Other documentation formats:
  • Online Wiki
  • Video tutorials
• End-of-contract data extraction: Reporting, query SQL or copy/paste from end user interface. Copies of databases can be provided.; There are a number of options available for extraction of data at the end of the contract. A full copy of the database can be provided on request. Other options include exports of schedules and forecasts from the admin client. The reporting module can also be used to generate reports and export the data as necessary. Employee information can be exported from the people module.
• End-of-contract process: There are a number of options available for extraction of data at the end of the contract. A full copy of the database can be provided on request. Other options include exports of schedules and forecasts from the admin client. The reporting module can also be used to generate reports and export the data as necessary. Employee information can be exported from the people module.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Chrome
  • Safari
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: There is an administration module used by Super users that is delivered via windows virtual desktop which includes forecasting and scheduling functions. ; ; All agent and supervisor based interaction is web based. ; ; Functionality is common across desktop or mobile browsers and the display renders and is optimised for mobile devices. ; ; There is also intuitive, user friendly mobile app (IOS & Android) which provides all functions available on the desktop. Agents also have a range of self-serve options available on the mobile application including, shift swaps, holiday management and break/lunch moves.
• Service interface: Yes
• User support accessibility: None or don’t know
• Description of service interface: Service Interfaces available across desktop and mobile device are intuitive and user friendly. ; ; The desktop service is used by administrators and includes forecasting and scheduling functions. ; ; All agent based interaction is via web based interfaces as well as other functions such as intraday management, real time adherence and team leader tools. This functionality is common across desktop or mobile browsers, display scales with some change to display for mobile devices.
• Accessibility standards: None or don’t know
• Description of accessibility: Calabrio web interfaces are designed to be accessible from multiple browsers and devices.
• Accessibility testing: Not Applicable
• API: Yes
• What users can and can't do using the API: The API functions are comprehensive. Many user, schedule and forecast based actions can be executed using the API. It is the main interface for integrations with 3rd party applications including HR, Payroll and ACD's.
• API documentation: Yes
• API documentation formats:
  • PDF
  • Other
• API sandbox or test environment: No
• Customisation available: No

Scaling

• Independence of resources: Segregation of customer services in AWS

Analytics

• Service usage metrics: Yes
• Metrics types: Max agents used/month, Service Uptime
• Reporting types:
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

• Supplier type: Reseller providing extra features and support
• Organisation whose services are being resold: Calabrio

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • United Kingdom
  • European Economic Area (EEA)
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least every 6 months
• Penetration testing approach: ‘IT Health Check’ performed by a CHECK service provider
• Protecting data at rest: Physical access control, complying with CSA CCM v3.0
• Data sanitisation process: Yes
• Data sanitisation type: Deleted data can’t be directly accessed
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

• Data export approach: Calabrio WFM is part of the Calabrio One WEM suite which as standard also provides a comprehensive data explorer (DX) dashboard and visualisation tool. DX is user driven and comprises all data available from the modules to which the organisation subscribes including workforce management. Other reporting comprises, query SQL or copy/paste from end user interface. Copies of databases can be provided
• Data export formats:
  • CSV
  • Other
• Other data export formats:
  • Word
  • SQL
  • PDF
  • XLSX
• Data import formats: CSV

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Other
• Other protection between networks: We ensure that all external entry points to network segments containing the customer’s data have restricted access controls in place and include at a minimum the following: External network perimeters shall be hardened and configured to protect against unauthorized traffic; All external connections shall terminate in a DMZ and connections recorded in an event log; Inbound and outbound points shall be protected at a minimum using firewalls and intrusion detection systems (IDS), and if possible include intrusion prevention systems (IPS), to prevent unauthorized activity; Web and application servers shall be separated from the corresponding database servers by means of firewalls.
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Other
• Other protection within supplier network: The customer’s data is only stored and processed in the Manufacturer's operations and in the operations of Microsoft Corporation. The customer’s data may not be stored on, or processed in or transferred to private devices, such as personal computers, mobile units (including smartphones) and external storage media (e.g. USB memory sticks).

Availability and resilience

• Guaranteed availability: The hosting service offers a guaranteed uptime of 99.5%, excluding any planned maintenance within the Operational Time, scheduled and agreed downtime, and the occurrence of any Force Majeure Event.
• Approach to resilience: Calabrio runs in AWS (Amazon Web Services), which provides our customers with excellent business continuity. From a data point of view, this includes a built-in high availability subsystem that protects databases from failures of individual servers and devices in a datacentre.; AWS has resiliency by deploying to multiple Availability Zones within your selected region of London or EU (Frankfurt).; At any one time, three database replicas are running—one primary replica and two or more secondary replicas. Data is written to the primary and one secondary replica using a quorum based commit scheme before the transaction is considered committed.; If the hardware fails on the primary replica, AWS detects the failure and fails over to the secondary replica. In case of a physical loss of a replica, a new replica is automatically created. So there are always at minimum two physical, transactionally consistent copies of our customers’ data in the datacentre.
• Outage reporting: This is proactively monitored within AWS and alerts provided by SVL.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
  • Other
• Other user authentication: Users may authenticate through username (email address format) and password. Password complexity controls may be set. Alternatively SSO can be used with a 3rd party identity provider
• Access restrictions in management interfaces and support channels: Customer controls, user accounts and role configuration. There is full granularity in user role configuration.; ; Each role is associated with application functions (screens or features within screens) and with a set of teams from the organisational structure. The users of the system can belong to one or more roles.; There is a set of detailed Global Functions which regulate exactly what a user may or may not do within Calabrio, such as make changes to absences, or see unpublished schedules.
• Access restriction testing frequency: Never
• Management access authentication:
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: CQS (Certified Quality Systems) Ltd
• ISO/IEC 27001 accreditation date: 3rd November 2024
• What the ISO/IEC 27001 doesn’t cover: All areas are covered
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Cyber essentials plus: Yes
• Other security certifications: No

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: All security incidents posing a threat to the information storage and processing facilities are reported and documented. For each reported incident it is required that a thorough investigation is conducted and remedial action taken leading to a satisfactory closure. All employees and contractors are made aware of what constitutes an information security incident and are familiar with the reporting procedures.; ; It is the responsibility of all employees and subcontractors to report any information security incident or suspicion to the ISO Security Officer and ensure that the incident is duly recorded on the Information Security Incident form. It is the responsibility of the Security Incident Management to take appropriate action to provide a prompt response to the incident and to facilitate normal operation as soon as safely possible. This is overseen by the Board.

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: All configuration and change management processes are fully covered by ISO27001 certification and ISMS. All change is approved via a Change Advisory Board where all change requests are assessed via a number of security impact criteria. All changes are pre-configured and tested, with automated deployment to ensure consistency of production releases with pre-production testing.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: A Continuous Systems Improvements team meets monthly to evaluate and mitigate risks and vulnerabilities. There is in addition, subscription to vendor and independent vulnerability forums and newsfeeds. Critical patches are often performed as zero-day fixes, following testing.
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: All servers and computers utilise anti-virus and anti-malware protection. Intrusion Detection Systems are also utilised at the network edge. Consolidated logging and alerting are used to ensure notification and rapid response to potential incidents.
• Incident management type: Supplier-defined controls
• Incident management approach: Incident management processes are in line with ISO 27001 accredited governance procedures. Users can report incidents by telephone and email. System alerts also notify of incidents. Critical outages or other significant incidents are immediately notified by telephone, with non critical incidents initially notified by email. All incidents are reported in document format by email following root cause investigation.

Secure development

• Approach to secure software development best practice: Supplier-defined process

Public sector networks

• Connection to public sector networks: No

Social Value

• Social Value:

  Social Value

  • Fighting climate change
  • Covid-19 recovery
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

  Fighting climate change

  Highlighting our proactive approach to reducing emissions and fighting climate change, we have put in place a tangible Carbon Reduction Plan. Through a measurable plan, we are fully committed to achieving net zero carbon by 2050 at the latest and reducing our environmental impacts year-on-year. ; As we continue to work towards net zero greenhouse gas emissions, we have moved our full fleet of company cars from diesel to electric. Aligned to our zero-carbon pledge, we have implemented a ‘Electric First, Diesel Last’ policy. This policy states that for all new vehicles we purchase the preferred option will be the purchase of an electric vehicle. If this is not a viable option, our second option will be to purchase a hybrid vehicle. Diesel cars will be last resort only.; Reducing the physical usage of on-site electricity, we are moving as many clients as possible from on-premises, server-based software to cloud-based servers and storage. This not only extends environmental benefits but also reduces the creation and distribution of significant amounts of hardware.; In our own building, we have environmental measures in place to reduce the use of electricity, gas and water. For example, to promote energy efficiency, we have introduced a “switch it off” policy at our offices. Our staff are instructed to turn off all lights and electrical appliances when they are not in use to minimise electricity use. In addition, in our offices we incorporate energy-saving features such as:; -Low-energy lighting; -Thermostat-controlled heating; -Insulation; Further evidencing our commitment to fighting climate change and reducing carbon emissions, we have continued our policy of hybrid working post-pandemic. Our flexible working policy allows all staff to work from home 3 days a week. Supporting this, we minimise business travel by advocating the use of conference calls instead of in-person visits.

  Covid-19 recovery

  We are committed to supporting organisations and businesses to manage/recover from the impacts of COVID-19. Demonstrating our commitment to supporting businesses/organisations, we have implemented several initiatives: ; ; -We have extended our terms to accommodate clients with short-term cash flow issues; -To alleviate financial burdens, we have enabled our clients to pay only for what they used the previous month. As part of this, we have helped organisations transition from hugely expensive up-front licence-based models of expenditure to a consumption-based (or usage-based) payment model ; ; Further evidencing our commitment, we offer 24/7 support to our clients who are still working on the front-line against COVID-19. This includes Blue Light, Community Care and our NHS clients. For example: ; ; -To facilitate better social distancing/new ways of working, we are providing extra call lines to NHS call-centres; -To ensure service resilience, we are providing continuous support/technical expertise to essential 24/7 helplines and emergency control rooms (111 and 999) across the UK and Ireland; ; We are also committed to improving the working conditions within our own operations to further support COVID-19 recovery. To continue facilitating social distancing, we have maintained the office layout designed for social distancing. To mitigate overcrowding and ensure our office is never too busy, we promote flexible working arrangements. This includes empowering our staff to work-from-home for up to 3 days a week.

  Tackling economic inequality

  Reflecting our dedication to tackling economic inequality, we prioritise increasing the resilience and capacity of supply chains. One way we are doing this is by bringing Contact Centre as a Service (CCAAS) products such as Amazon Connect to SMEs across the UK. Traditionally and up until the last 18 months, this type of software has been too expensive for SMEs and required a heavy up-front investment. However, by introducing a simple usage-based pricing model, this allows smaller businesses to receive all the benefits of a high-quality Contact Centre. These benefits include but is not limited to:; ; -Enhanced customer experience: Providing customers with a seamless, digital-centric service environment with multiple channels for interaction ; -Advanced analytics: Leveraging smart, AI-based business insights to stay ahead of customers needs and preferences ; -Cost-effectiveness and flexible: Transitioning from expensive hardware and maintenance to more-cost effective, flexible and scalable cloud solution ; ; By enabling SMEs to gain access to these benefits, we promote the competitiveness and sustainable growth within the SME sector. ; ; As part of increasing supply chain resilience/capacity we take proactive measures to identify and manage cyber security risks. As a business, we have achieved our Cyber Essentials Plus Certificate of Assurance. Highlighting our commitment to upholding cyber security for our clients, this is the highest level of certification offered under the Cyber Essentials scheme.; ; We will further minimise economic inequality through ongoing innovation and the development of new future-proofed methods for our clients. For example, to enhance delivery and efficiency, we have invested in a new card fraud and digital payments products. This effectively eliminates risks associated with payments via phone calls, digital, social or video channels. By embracing these innovative solutions, we empower our clients to navigate the digital landscape with confidence while advancing economic equality.

  Equal opportunity

  We are committed to fostering inclusivity and diversity across our workforce, our supply chain and customer base. We have Equality & Diversity and Health & Wellbeing policies that articulate our commitment to equal opportunity and inclusion. ; ; Preventing discrimination in our recruitment process, we are an Equal Opportunities employer. Maintaining a diverse workforce, applicants will not be discriminated against based on race, colour, nationality, ethnic or national origin, religious beliefs, sexual orientation, gender, disability or any other reason. ; ; As part of our commitment to equal opportunity and as a disability-positive employer, we proactively encourage our staff, suppliers, customers to increase the representation of disabled people within contract roles. As part of this, we are dedicated to tackling inequality and ensuring that every role within our organisation is accessible. ; ; With advancements of technology, the traditional requirement for physical presence, especially for Engineers working in difficult to access server rooms has significantly reduced. Alleviating previous restrictions on these roles and allowing for an increase equal opportunity/representation, technical/engineering support can now take place via accessible computers from any venue. ; ; Moreover, to gain insights into the unique needs/challenges faced by disabled people, we collaborate with suppliers who operate within the care community. By partnering with like-minded suppliers, we create meaningful employment opportunities for disabled individuals and gain insights in how to support them in their homes/work. ; ; To provide further skills and employment opportunities for our employees including those from disadvantaged/minority backgrounds, we look to advertise positions internally and promote from within. Those who promote our values and lead by example are identified for pay raises, annual bonuses or promotions in line with our progression pathways and reward mechanisms.

  Wellbeing

  To support employee health and wellbeing, we invest in an Employee Assistance Programme (EAP). Designed to provide compassionate support to our staff through any challenges they may face, this programme offers: ; ; -24/7, 365 support: Our EAP ensures that out staff have access to assistance round-the-clock every day of the year. This includes a 24-hour helpline and telephone counselling service; -Comprehensive resource library: Tailored to the individuals wellbeing journey, our EAP provides a comprehensive library of resources, including articles, self-help tools and videos; -Accessible App and portal format: Recognising the importance of accessibility and allowing employees to access support/resources whenever they need it, our EAP is available in both app and portal format; ; In addition to the Employee Assistance Programme, we also offer support to our staff through: ; ; -Open-door policy with Directors: To address issues relating to physical and mental health, all staff are encouraged to have confidential discussions with our Directors and receive full support; -Mental health awareness sessions: To raise awareness and educate our employees in managing their mental wellbeing effectively, we conduct regular mental health awareness sessions ; -Flexible work arrangements: To accommodate employees with long-term health conditions, we offer flexible work arrangements. This enables our staff to balance their health needs with their work responsibilities. ; -Work-life balance: Aligned to the above policy, we actively promote a health work-life balance and encourage employees to take the time they need to properly manage their heath (and health conditions) ; -Free private health and dental insurance: To ensure our staff have swift access to healthcare treatments/services, we offer free private health/dental insurance to our staff.

Pricing

• Price: £18 to £25 a user a month
• Discount for educational organisations: No
• Free trial available: No

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at sales@svlbusinesssolutions.com. Tell them what format you need. It will help if you say what assistive technology you use.