Oleeo Limited

Oleeo Insights: Diversity Benchmarking

Oleeo's Diversity Benchmarking supports organisations with advanced reporting to help measure their diversity performance against industry data. By tracking diversity attributes in applications and hired data against location and demographics as well as occupation codes, with advanced filtering, employers can identify where in the recruitment process adverse impact is occurring.

Features

• Measure diversity performance against industry and population benchmarks
• Monitor diversity and adverse impact at application and hire
• Manage diversity and inclusion performance in your talent acquisition process
• Easy monitoring of recruiting & diversity
• Analyse trends in recruitment process
• Highly visual diversity dashboards with advanced filters
• Measure impacts of sourcing and application process on diversity
• Monitor if currently open vacancies are performing on track
• Forms an essential part of your diversity toolkit

Benefits

• Highly visual dashboards with advanced filters for easy review
• Self-service analytics to identify bottlenecks and recognise performance
• Fast access to key recruitment metrics at your fingertips
• Comparative cross departmental data * (*where applicable)
• Compare diversity performance against industry and population data
• Quickly establish how well diversity and inclusiveness matches industry/population
• Ensure diversity and inclusiveness in recruitment process is on track
• Slice and dice recruiting data to answer key questions
• Use with Oleeo Recruit and Insights for full diversity toolkit

£400 a licence a month

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at hello.uk@oleeo.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

856228700210538

Contact

Laura Standley D'ymant
44 (0)208 296 5924
hello.uk@oleeo.com

Service scope

• Software add-on or extension: Yes, but can also be used as a standalone service
• What software services is the service an extension to: Oleeo Diversity Benchmarking can be used with any Oleeo e-Recruitment ATS. Oleeo Talent Insights can also be purchased as a standalone solution by overarching/governing bodies where Oleeo's ATS is in use by the departments/organisations and the appropriate authorisations are in place .
• Cloud deployment model: Private cloud
• Service constraints: There are no service constraints. Oleeo does reserve a planned out of office hours maintenance window to undertake planned maintenance.
• System requirements:
  • Modern browser with Javascript enabled
  • Access to the internet

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Oleeo's Helpdesk responds to client support requests within 1 working hour within business hours, 8a.m. - 6p.m. Mondays to Fridays, excluding Public Holidays.; ; Extended support hours can be made available on request at additional cost.
• User can manage status and priority of support tickets: No
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: Oleeo’s support team receive all system advice requests and incidents and manage them through to completion. The team will respond to all new requests within 1 working hour and provide regular updates on the progress until the request is resolved. The support team can be reached by telephone or through the online support portal and requests are tracked using CRM software. Support in line with Oleeo's standard SLA's is included within the ongoing maintenance and support fee. Requests for enhanced service levels and/or additional support hours can be considered and would be provided at additional cost.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Oleeo provides users with training, as well as our client support helpdesk available to super users.
• Service documentation: No
• End-of-contract data extraction: N/A. Data is temporarily stored within the reporting environment and is deleted at the end of the contract.
• End-of-contract process: All relevant data is securely destroyed.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: The service can be accessed through mobile devices, though the interfaces are not currently fully mobile optimised. This is in Oleeo's roadmap.
• Service interface: Yes
• User support accessibility: WCAG 2.1 A
• Description of service interface: Diversity champions and/or Talent Acquisition leaders have browser based access to interactive benchmark reporting interface with data visualisation reporting filters
• Accessibility standards: WCAG 2.1 A
• Accessibility testing: Oleeo Interfaces have been independently audited by our clients.
• API: No
• Customisation available: No

Scaling

• Independence of resources: Oleeo has a robust capacity planning model that predicts peak capacity for the next 6 months, this ensures Oleeo clients are not affected by demand other users are placing on the service.

Analytics

• Service usage metrics: No

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: No
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: In-house
• Protecting data at rest:
  • Physical access control, complying with another standard
  • Encryption of all physical media
• Data sanitisation process: Yes
• Data sanitisation type: Deleted data can’t be directly accessed
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

• Data export approach: N/A
• Data export formats: Other
• Other data export formats: Data export is not applicable to this service
• Data import formats:
  • CSV
  • Other
• Other data import formats:
  • Via direct integration where data source is Oleeo's ATS
  • For standalone customers data import is supported via CSV

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway

Availability and resilience

• Guaranteed availability: Oleeo will ensure that the system, during any calendar month from the Go Live Date, is available to Supported Users for more than 99.5% during supported hours (9a.m. - 6p.m. Monday - Friday excl Bank Holidays). The system is available outside of supported hours, however these hours do not contribute to the availability metric.
• Approach to resilience: Oleeo’s Talent Insights Solution is hosted in two ISO27001 accredited, geographically separate co-location facilities, wholly within the UK.
• Outage reporting: Outages or disruption to service would be reported to Supported Users via email.

Identity and authentication

• User authentication needed: Yes
• User authentication: Username or password
• Access restrictions in management interfaces and support channels: Access to management interfaces and support channels is role based
• Access restriction testing frequency: At least once a year
• Management access authentication: Username or password

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: At least 12 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: BSI
• ISO/IEC 27001 accreditation date: 30/03/2023 valid to 29/03/2026 (Accredited since 2011)
• What the ISO/IEC 27001 doesn’t cover: ISO27001 covers all aspects of Oleeo's business
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Cyber essentials plus: Yes
• Other security certifications: No

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: Oleeo is accredited and audited by British Standards Institute (BSI) to ISO27001 and is audited by BSI every six months. ; ; Oleeo systems comply with UK Data Protection legislation. Following the principles of good practice outlined in the Data Protection Act (DPA) and GDPR – we ensure that data is: processed for specified and lawful purposes; fairly and lawfully processed; adequate, relevant and not excessive; accurate; not kept longer than necessary; processed in accordance with the data subject's rights; secure; and not transferred to countries without adequate protection

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: Configuration and change management forms part of Oleeo's ISMS which is independently audited to ISO27001
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: The solution is monitored by a skilled technical team. Should security patches be needed, these are applied as soon as practicable and within a maximum of 7 days.
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: Oleeo follows the Good Practice Guide (GPG) on protective monitoring as defined by UK Government Security Policy Framework (SPF)
• Incident management type: Supplier-defined controls
• Incident management approach: Oleeo's incident management process is independently audited to ISO27001:2022.; ; Should a user need to report an incident, a call is logged with Customer Support and a ticket is raised. All tickets are logged using a ticket tracking system and relevant reports can be requested.

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

• Connection to public sector networks: No

Social Value

• Social Value:

  Social Value

  • Fighting climate change
  • Covid-19 recovery
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

  Fighting climate change

  Oleeo is dedicated to promoting and improving its environmental commitments. Our policy is to ensure that every aspect of our activities is conducted in accordance with sound environmental practices.; Since 2021, Oleeo has been working with external environmental business advisory services to measure and reduce its carbon footprint and is committed to achieving Net Zero by 2035. This is achievable through a mixture of Carbon reduction efforts (targeting ≤ than 1tCO2e per employee) and offsetting any residual emissions.; Measurements have been sourced by:; · Surveying staff.; · Analysing & submitting spend & data (energy, waste, water) associated with Scope 1,2 &3 emissions.; · Researching key supplier’s sustainability commitments.; ; Oleeo deploys the following activities to reduce its Carbon Footprint:; -Providing budget, time, roles and responsibilities: Oleeo has an ISO14001-certified Environmental Management System (EMS)-managed by the Environmental Compliance Manager, supported by the compliance team with board oversight. Their remit is to map Oleeo’s Carbon Reduction journey through measurement, initiatives to support reduction and employee, supplier and client engagement, driving continuous improvement.; -EMS policies, processes, targets & training covering: encouraging use of public transport, customer video-conferencing, provision of recycling bins, ongoing support for home working, setting and monitoring of carbon reduction performance targets, water use and waste, reported 6-monthly to EMS board.; -Minimising Electricity use e.g. through Friday office closure; -Offsetting: In partnership with Carbon Neutral, Oleeo offsets 25% of its carbon emissions via The Woodland FundTM; ; The greatest opportunities for further reductions lie within our supply chain, including:; · Selecting Suppliers committed to Net Zero: choosing suppliers with environmentally responsible operations, e.g.Oleeo’s largest supplier, Equinix is ISO14001 certified and an EU Climate Neutral Data Centre Operator Pact signatory, committing to carbon neutrality by 2030 and Net Zero by 2040.; · Maximising use of renewables: selecting suppliers with the highest % of renewals.

  Covid-19 recovery

  Oleeo both as an employer and through its software strives to support the creation of employment opportunities as well as facilitating their fulfilment.; ; Our software can be used 100% remotely meaning employers could and can continue their activities without interruption as far as their recruiting platform is concerned; users can work remotely either through choice, whether mandated through regulatory or employer requirements, or in office. Oleeo’s services were provided without interruption during mandated lockdown due to the swift implementation of our business continuity procedures.; ; In terms of supporting our customer base during this time, Oleeo quickly rolled out a free video interview tool as well as accelerated integration with Microsoft Teams to help our customer stay connected to and continue to interview candidates throughout the imposed lockdown. Many of our customers continue to use virtual interviewing as it is both time and cost efficient to candidates and employers alike.; ; To support employees, Oleeo rolled out a well-being programme with an aim to support the physical, mental and emotional well-being of our employees with well being days including virtual nutrition talks, meditation, exercise classes as well as ongoing virtual coffee breaks and well-being talks from subject matter experts.; ; Oleeo continues to support remote working, office working as well as hybrid working to support employee well-being.

  Tackling economic inequality

  Oleeo believes everyone has an entitlement to earn a wage which is enough to live on and is an accredited Living Wage Employer, certified by the Living Wage Foundation.; Oleeo’s solution offers both in built and optional tools to support our clients in tackling inequality. These include application anonymisation which includes hiding pre-specified information which include not only an applicant’s name but also items such as address and schooling. These fields are only made visible once a candidate is invited to interview. This helps with impartiality where screeners may hold unconscious bias in these areas. Further optional social mobility tools are available to help our clients increase opportunities for those who may be located in deprived areas.

  Equal opportunity

  Part of Oleeo’s mission is to empower all Oleeo stakeholders to reinforce the imperative for embedded diversity and inclusion throughout our business and our customers too. This spans communications, activities and everyday processes to help us better reflect the need for innovating and advancing the value of Diversity and Inclusion in business and society.; ; We have developed a suite of tools to support employers in their efforts to attract and recruit a diverse workforce. These include:; Job advert debiasing tools designed to help users identify gender biassed words within the job description and suggests gender neutral replacements with an aim to support engagement with a wider audience.; Interactive diversity analytics dashboards giving users easy access to key diversity recruitment metrics including year on year data; Name blind screening, including removal of data such as name, address, schooling, supporting the reduction of possible impact from unconscious bias that could be present during the application screening process; Accessible candidate interfaces; ; Our client interfaces are also highly accessible including features to support usability for users who are colour blind.; ; From an internal employee perspective, it is Oleeo’s policy for all colleagues to be treated fairly and without bias including through recruitment, training, promotion and career opportunities. We are fully committed to supporting a culture that actively values fairness, transparency and a diverse workforce.

  Wellbeing

  The health and wellbeing of its employees is paramount to Oleeo. We have implemented a number of strategies to support our employees both physically and mentally. These include:; Training nominated employees as Mental Health First aiders, equipping them with the tools to listen, reassure and respond to employees who may need support and pointing them in the right direction to get additional expert support; A Private Healthcare Plan; Employee assistance programmes with access to free counselling sessions; Occupational Health support; Bereavement support; Access to a range of expert-led well being classes and activities with a monthly well-being programme of events which can be attended remotely during office hours; Gym discounts; This is in addition to offering flexible working, including supporting flexible part time hours, allowing employees to work from home as well as supporting hybrid work options in an effort to help employees find a healthy work-life balance.; ; From a system perspective, to support our Clients’ system users, Oleeo has introduced a High Contrast Theme to its Talent Acquisition Suite interfaces which as well as maximising ease of use for visually impaired and colour blind users has been designed with a dark aesthetic to reduce eye strain which can be a significant contributor to work fatigue. In Oleeo’s High Contrast Theme, care has been taken to meet WCAG AAA contrast criteria in all major screen functions with the colour palette remaining compatible with popular accessibility plugins.

Pricing

• Price: £400 a licence a month
• Discount for educational organisations: No
• Free trial available: No

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at hello.uk@oleeo.com. Tell them what format you need. It will help if you say what assistive technology you use.