AES Group

HaemoSys® Clinical Decision Support System

The UK's leading Clinical Decision Support system for Haematological Malignancy, HaemoSys® is a powerful, intuitive, effective and efficient Integrated Haematological Malignancy Tracking and Reporting System providing high level support to consultant haematologists for clinically managing patients with haematological malignancies.

Features

• System customisable pathways suggest tests to be performed on samples.
• Patient centric unified reporting, including interim reports of outstanding tests.
• Dynamically generating test request forms and electronic test requests.
• Reporting of samples/tests, using free text or structured data.
• Team workload management, including assigning teams to different test types.
• Referral system which keeps the full audit trail and history.
• Interface to laboratory information systems and third party clinical systems.
• Clinical audit showing all previous revisions of reports and tests.
• Customisable email alerts (eg. tests held/cancelled, reports created/saved).

Benefits

• A unique, state-of-the-art service that can streamline laboratories.
• Significant increase in report accuracy and laboratory efficiency.
• Achieving Digital Pathology based on Best Practice in Haematological Malignancy.
• Minimising human error by automating steps within the investigative process.
• Significant reduction in the report life-cycle using validated structured data.
• Achieve and maintain high standards with powerful audit/search capabilities.
• The ability to attach images/scans to incorporate full Digital Pathology.
• Simplified/automated reporting process with an extremely user-friendly and customisable interface.
• Continual development/improvement of HaemoSys® to offer best service.

£1,000 to £12,000 a user a year

• Education pricing available

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at sales@aesgrp.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

892623179153344

Contact

Business Development
+44 (0)1332 383521
sales@aesgrp.com

Service scope

• Software add-on or extension: No
• Cloud deployment model:
  • Public cloud
  • Private cloud
  • Community cloud
  • Hybrid cloud
• Service constraints: N/A
• System requirements: N/A

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: The support and maintenance service by our UK based support teams will be provided during normal working hours, which are 9am to 5pm Monday to Friday (excluding public holidays).
• User can manage status and priority of support tickets: No
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: Yes, at an extra cost
• Web chat support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support accessibility standard: None or don’t know
• How the web chat support is accessible: Web support which provides video conferencing and screen sharing can be provided. This allows users to quickly and easily convey issues or requests with our UK based support teams.
• Web chat accessibility testing: WebEx, Skype, GoToMeeting, etc.
• Onsite support: Yes, at extra cost
• Support levels: We prioritise support into urgent and non-urgent issues as part of our standard support and maintenance service.; ; An urgent issue is: ; ; Significant degradation or failure of the software, software performance significantly inconsistent with the specification.; ; Any other issue is classified as a non-urgent issue.; ; Our UK based support teams have customer accounts assigned to the most appropriate team member based on technical skill set and familiarity with the customer's systems. These support members are the main point of contact (POC) for customers.; ; We can also offer bespoke service level agreements (SLAs) at additional cost and based on mutually agreed support levels and response times.
• Support available to third parties: No

Onboarding and offboarding

• Getting started: We will provide training on a new release of the system (if requested by you to do so) as soon as is reasonably practicable after installation of the new release. This training will be provided via documentation and online training. If onsite training is required, this will be charged at the current training rates at that time.
• Service documentation: Yes
• Documentation formats: PDF
• End-of-contract data extraction: If required, data held will be extracted and provided to the customer in CSV format at additional cost.
• End-of-contract process: The contract may be terminated by agreement in writing between the parties providing the agreed notice period for termination.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
• Application to install: No
• Designed for use on mobile devices: No
• Service interface: No
• User support accessibility: WCAG 2.1 A
• API: No
• Customisation available: Yes
• Description of customisation: The system offers granular customisation for teams and users. The front-end of the system and certain features can be fully customised. Users can communicate their customisation requests with our UK support teams via telephone, email or webinar/teleconference where the support team and the user can thoroughly discuss and investigate the request.

Scaling

• Independence of resources: We scale the resources required for individual contracts by using our experience to estimate initial resources required and continually monitoring and adjusting resources for optimal service delivery throughout the lifetime of our contracts.

Analytics

• Service usage metrics: No

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • United Kingdom
  • European Economic Area (EEA)
• User control over data storage and processing locations: No
• Datacentre security standards: Managed by a third party
• Penetration testing frequency: At least once a year
• Penetration testing approach: In-house
• Protecting data at rest:
  • Physical access control, complying with another standard
  • Encryption of all physical media
  • Scale, obfuscating techniques, or data storage sharding
  • Other
• Other data at rest protection approach: We are ISO 27001 certified (Information Security Management System) and have policies for protecting data at rest and in transit.
• Data sanitisation process: Yes
• Data sanitisation type: Explicit overwriting of storage before reallocation
• Equipment disposal approach: A third-party destruction service

Data importing and exporting

• Data export approach: Data can be exported by the user in a number of different formats, depending on the data required and usually with just a single click. Formats include: Text, RTF, PDF, HTML, DocX, XML. If the customer would like to export to a format that is not listed, we would be happy to discuss this further.
• Data export formats: Other
• Other data export formats:
  • RTF
  • TXT
  • HTML
  • PDF
  • XML
  • Other formats are available, providing required formats/structures/data dictionaries are provided
• Data import formats:
  • CSV
  • Other
• Other data import formats: Other formats are available, providing required formats/structures/data dictionaries are provided

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Legacy SSL and TLS (under version 1.2)
• Data protection within supplier network:
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Legacy SSL and TLS (under version 1.2)

Availability and resilience

• Guaranteed availability: Where we provide hosting, computing and/or ancillary facilities, we will use a third party solution that guarantees 99.99% availability. The standard service availability does not offer refunds/credits, however we are happy to agree bespoke SLAs if required at additional cost.
• Approach to resilience: This information is available on request.
• Outage reporting: The system can be configured to send email alerts for a multitude of triggers, including outages, and this is completely configurable. Outages can also be reported to our UK based support teams.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password
• Access restrictions in management interfaces and support channels: Access to management and administration within the system is restricted via user rights which are integral to the core workings of the system.
• Access restriction testing frequency: At least once a year
• Management access authentication:
  • 2-factor authentication
  • Public key authentication (including by TLS client certificate)
  • Identity federation with existing provider (for example Google Apps)
  • Limited access network (for example PSN)
  • Dedicated link (for example VPN)
  • Username or password

Audit information for users

• Access to user activity audit information: Users contact the support team to get audit information
• How long user audit data is stored for: User-defined
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: User-defined
• How long system logs are stored for: User-defined

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: DAS Certification Ltd
• ISO/IEC 27001 accreditation date: 11/04/2019
• What the ISO/IEC 27001 doesn’t cover: This is taken from the scope of our ISO 27001 system:; ; Exclusions from ISO 27001:2013; ; - No clauses are currently claimed as being fully inapplicable.; - Control measure exclusions from Annex A of ISO 27001 are listed within our Statement of Applicability which may be found within our Risk Register documentation. The only entry here is "Outsourced Development" and is not applicable as all software development is conducted in-house.
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Cyber essentials plus: No
• Other security certifications: Yes
• Any other security certifications: ISO 22301:2012

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: It is our policy to provide an excellent service in a manner which is easily accessible to our clients and that meet all applicable requirements. To ensure we deliver a quality service we are certified to the following standards which independently demonstrate our commitment to quality, the environment, information security and business continuity:; ; ISO 9001:2015; ISO 14001:2015; ISO 22301:2012; ISO 27001:2013; ; In addition, these standards ensure we follow all applicable legislation in these relevant areas and that we deliver to our measurable objectives for quality, the environment, business continuity and information security.; ; Our UK based support teams are our clients' first point of contact who will then advise them of the appropriate reporting/escalation procedures within our organisation should the need arise.

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: All changes to the company that could potentially have an impact on confidentiality, integrity or availability of information, customer satisfaction, or the environment need to be controlled. These are defined and outlined within our ISO 27001 certified (Information Security Management) system.
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: The management of vulnerabilities is defined in our ISO 27001 certified (Information Security Management) system. Monitoring and assessment of threats is conducted by our in house security systems and from information obtained from security bulletins. Any identified threats are registered and assessed and a prioritised remedy plan is developed based on the specific issue/context of that threat/risk.
• Protective monitoring type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Protective monitoring approach: We operate intrusion detection and prevention systems to monitor systems and processes on our networks. A prioritised remedy plan is developed based on the specific threat identified and the associated risk.
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: The management of incidents is defined and outlined in our ISO 27001 certified (Information Security Management) system. Users can report incidents to our UK based support teams who will initiate our incident management processes and provide updates on the progress of those incidents.

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

• Connection to public sector networks: Yes
• Connected networks:
  • Public Services Network (PSN)
  • NHS Network (N3)
  • Health and Social Care Network (HSCN)

Social Value

• Fighting climate change:

  Fighting climate change

  We were proud to announce at the time of the COP26 Climate Conference in Glasgow in October 2021 that we are Carbon Neutral.
• Equal opportunity:

  Equal opportunity

  We have been committed to being an equal opportunities employer since the company was founded in 1989. Our goal is to make sure every individual feels valued, looked after and well rewarded for their contribution. This commitment is formalised in our Equality, Diversity, and Inclusion Policy which is part of our ISO 9001 certification we have held since 1997.

Pricing

• Price: £1,000 to £12,000 a user a year
• Discount for educational organisations: Yes
• Free trial available: No

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at sales@aesgrp.com. Tell them what format you need. It will help if you say what assistive technology you use.