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  1. Digital Marketplace
  2. Lot 2: Cloud software
  3. Pathway
Hicom Technology Ltd

Pathway

Solution for the selection, placement, certification and training of the professional workforce, ensuring that professionals are assigned to roles that are appropriate to their skills, experience and qualifications. Using 'self-service', Pathway manages the recruitment, validation, tracking and matching of individuals to roles and the on-going certification of the professional workforce.

Features

  • Programme and vacancy management
  • Online application management: applicant preferences, communications and application tracking
  • Credentialing and validation of applications through different workflows
  • Customisable application forms and self-assessment questionnaires
  • Rule builder enabling automated long-listing, flagging and processing of applications
  • Horizontal or vertical online shortlisting
  • Interview and assessment management including choose and book options
  • Ranking and automated allocation of posts for offers
  • Online reference collection
  • Content managed applicant portal for resources, news and FAQs

Benefits

  • Reduction in administrative overhead
  • Improved applicant communication
  • Improved business efficiency through process automation
  • Improved access to data for management and performance reporting
  • Self-service reporting
  • Streamlining recruitment/selection processes, creating time savings for applicants & administrators

Pricing

£3,000 a user a year

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at scott.baker@hicom.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

8 9 7 1 5 1 3 8 7 3 5 6 1 1 0

Contact

Hicom Technology Ltd Scott Baker
Telephone: 01483 794945
Email: scott.baker@hicom.co.uk

Service scope

Software add-on or extension
No
Cloud deployment model
Public cloud
Service constraints
Access to our help desk is limited to the service hours defined within this document, although the core service hours can be extended on request (at an additional charge). Hicom will notify the client of any planned service disruption or downtime, although we reserve the right to temporarily restrict access to the service outside of normal Service Hours without notice to undertake system upgrades or maintenance.
System requirements
Provision of industry standard browsers for each PC

User support

Email or online ticketing support
Email or online ticketing
Support response times
Response times are defined by the severity of the incident in accordance with our service level agreement, however as a guide we guarantee to respond to critical incidents within two working hours from the time of the call, urgent incidents within four working hours, and non-urgent issues and service requests within one working day.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
None or don’t know
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
Yes, at extra cost
Support levels
We provide:

- First-line support: Help desk and first responders. Information gathering, call logging, initial assessment, call proiritisation and escalation. Assistance with service requests and general operational support enquiries and responsible for customer communications and updates.

- Second-line support: In-depth analysis of the technical incident including troubleshooting and problem solving. Liaision with the customer technical or project team if required.

- Third-line support: Expert support by the development team for complex issues.

- Service monitoring: Automated and scheduled (daily) monitoring of the hosting service, system access, performance and stability.
Support available to third parties
No

Onboarding and offboarding

Getting started
Training is delivered in accordance with the needs of each organisation. We will develop individual, tailored training courses specific to the needs of the individuals being trained. Training can be delivered using a variety of different methods including cascade (train-the-trainer) training, classroom-style demonstrations, focus groups, workshops, online webinars and video tutorials.
Service documentation
Yes
Documentation formats
  • HTML
  • PDF
End-of-contract data extraction
Data is extracted by Hicom on request in a format dependent on future needs.
End-of-contract process
The following activities can take place at the end of the contract:

- Analysis and design: We would be keen to either provide the replacement system, or provide consultancy around the nature of the requirement. This would include comprehensive legacy analysis of the existing system to inform the requirements of the next (additional cost).
- Configuration and change management: Any change requests or defect reports will be passed to the developers of the subsequent system (additional cost).
- Data will be provided as IFF (included).
- Operations and support: The final release will still be supported until it is finally removed as long as this stage is still within contract(included).
- Transition consultancy: General consultancy is offered to enable the move to the replacement system. This may include consultancy around data migration and, specifically, around the data schema (additional cost)

Using the service

Web browser interface
Yes
Supported browsers
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
Application to install
No
Designed for use on mobile devices
Yes
Differences between the mobile and desktop service
No major difference. Some small difference in how screens are rendered.
Service interface
Yes
User support accessibility
WCAG 2.1 AA or EN 301 549
Description of service interface
Pathway is based on micro services architectures based on a multi tenancy system. Application is written based on ASP.NET, MVC and REST services.
Interface engine for Pathway is mixed of Identity server (SSO using Oauth2/OpenID Connect), REST, SOAP, PowerBi, SendGrid, and multiple payment gateways.
Accessibility standards
None or don’t know
Description of accessibility
We incorporate Web Content Accessibility Guidelines (WCAG) 2.0 standards wherever possible into the design of all of our software, ensuring that content is accessible to a wider range of people with disabilities as well as making our web content more usable to users in general.
Accessibility testing
Our experience of interface testing with users of assistive technology is limited. However, we are aware that WCAG 2.0 success criteria are written as testable statements and are seeking to integrate this into our testing procedures, currently internally.
API
No
Customisation available
Yes
Description of customisation
Users have limited ability to customise the service. This includes menu items, data entry templates, document templates and, to a limited extent, the look and feel of the interface. This ability is limited to those users who have appropriate role based access controls.

Scaling

Independence of resources
All environments utilise separate physical hardware and all networks are segregated using VLAN's, all network perimeters (internal and external) are secured with network firewalls, all servers utilise software firewalls, all environments utilise separate authentication, all hardware has a redundant layer and tolerates multiple levels of failure.

Analytics

Service usage metrics
Yes
Metrics types
The following service usage metrics can be provided on request: - Core user actions: Are users consistently using predefined core user actions? - Activity time: The number of times a user visits a service and the elapsed time they spend - Visit frequency: How often does a user return to a service
Reporting types
Reports on request

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Other security clearance
Government security clearance
Up to Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
United Kingdom
User control over data storage and processing locations
No
Datacentre security standards
Supplier-defined controls
Penetration testing frequency
At least once a year
Penetration testing approach
‘IT Health Check’ performed by a Tigerscheme qualified provider or a CREST-approved service provider
Protecting data at rest
  • Physical access control, complying with another standard
  • Encryption of all physical media
  • Other
Other data at rest protection approach
All customer data is encrypted at rest using Micrsoft SQL Server encryption, all storage/physical media is encrypted using FIPS level encryption.
Data sanitisation process
Yes
Data sanitisation type
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
Equipment disposal approach
A third-party destruction service

Data importing and exporting

Data export approach
Data can be exported either by using pre-formatted, customisable audit reports or by creating their own reports via MS SQL server report builder using pre-defined templates.
Data export formats
  • CSV
  • ODF
Data import formats
  • CSV
  • ODF

Data-in-transit protection

Data protection between buyer and supplier networks
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Other
Other protection between networks
Access is via the public internet or the Health & Social Care Network dependent upon the application. All access is encrypted using SSL/TLS/IPSEC VPN, certificates utilise the latest standards.
Data protection within supplier network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
  • Other
Other protection within supplier network
All environments utilise separate physical hardware and all networks are segregated using VLAN's, all network perimeters (internal and external) are secured with network firewalls, all servers utilise software firewalls, all environments utilise separate authentication, there are multiple layers of physical security - secured electronic perimeter gates, biometric locks on external and internal doors, 24 hour monitored CCTV, 24 hour security patrols, the Hicom data centre within the main building is secured with coded locks and IP cameras.

Availability and resilience

Guaranteed availability
Hicom provides all clients with an SLA (service level availabilty) that guarentees the availability of the service. The SLA generally guarentees availability of 99.5% during business hours however this is agreed with the client to meet their particular requirements.
Approach to resilience
All physical equipment in the Hicom data centre has end to end redundancy, all client facing servers are hosted on high availability clusters. All firewalls, switches, power, cooling and cabling/connectivity has redundancy and will continue to operate in the event of component or device failure. 24x7x365 monitoring is place which monitors all elements of the environment including water leak and temperature monitoring. There is a replication based disaster recovery solution in place, in the event of a "disaster" occurring all system can be restored to a fully operation state within 2 hours.
Outage reporting
All outages are reported via SMS & email alerts.

Identity and authentication

User authentication needed
Yes
User authentication
  • Limited access network (for example PSN)
  • Username or password
Access restrictions in management interfaces and support channels
All access to the system, including management interfaces, is provided by Role Based Access Control dependent on successful entering of a username and password. Where possible access control lists are used to restrict access by IP address.

Access to online support is similarly managed by Role Based Access Control, whilst those accessing telephone support may be asked to prove their identity if required. Where possible access control lists are used to restrict access by IP address.
Access restriction testing frequency
At least every 6 months
Management access authentication
  • Public key authentication (including by TLS client certificate)
  • Username or password
  • Other
Description of management access authentication
All management and support access requires separate credentials which are restricted to key personnel, access is secured with network firewalls at each network perimeter and software firewalls on all servers, rights are provided on a "minimum level of rights to complete the task" basis and access is reviewed and revoked when no longer required.

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
User-defined
Access to supplier activity audit information
Users contact the support team to get audit information
How long supplier audit data is stored for
User-defined
How long system logs are stored for
User-defined

Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
BSI
ISO/IEC 27001 accreditation date
16/06/2018
What the ISO/IEC 27001 doesn’t cover
We believe this covers all of our activities.
ISO 28000:2007 certification
No
CSA STAR certification
No
PCI certification
No
Cyber essentials
Yes
Cyber essentials plus
No
Other security certifications
Yes
Any other security certifications
Compliance with the Data Security and Protection Toolkit

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
ISO/IEC 27001
Information security policies and processes
We are ISO 27001 accredited and, as such, our information security policies and processes are guided by this. This, therefore dictates the following:
• Information security policies
• Organisation of information security
• Human resource security
• Asset management
• Access control
• Cryptography
• Physical and environmental security
• Operations security
• Communications security
• System acquisition, development and maintenance
• Supplier relationships
• Information security incident management
• Information security aspects of business continuity management
• Compliance; with internal policies, and with external requirements, such as the law.

Hicom is registered with the Information Commissioner Office and adheres to the Data Protection Act 2018 and GDPR. We continue to ensure we remain compliant with the General Data Protection Regulations (GDPR).

Hicom holds certification for our Information Security Management System (ISMS) under ISO 27001 and manages a confidential data policy and responsibility through a mature yet continually improved ISMS. Hicom also maintains a Cyber Essentials certification.

Hicom is registered under the Data Security and Protection Toolkit for NHS digital and measure and publish our performance against the National Guardian’s ten data security standards.

ISO 27001 compliance is managed by our Quality and Information Security Manager.

Operational security

Configuration and change management standard
Supplier-defined controls
Configuration and change management approach
All changes related to the product specification (configuration) are either captured by the Project Manager if the system is still being implemented, or by our support/account manager if the system has already been implemented.

Changes in the project processes or baseline (time, money etc.) are dealt with via the Project Manager and, if necessary the Product Manager. If a change is identified, all affected project parameters will be assessed, analysed for impact and acted upon.

All changes are impact assessed during their initial review with the project team, including security impact.
Vulnerability management type
Supplier-defined controls
Vulnerability management approach
Hicom subscribes to/utilises multiple vulnerability alert/information services including - MS-ISAC, NCSC, CIS, Symantec, Microsoft, OWASP, the information provided is reviewed and corrective action taken to correct/mitigate any issues. Monthly vulnerability scans are carried using multiple tools to test for vulnerabilities internally and externally, the results and action are recorded and reviewed as part of the organisations security management.
Protective monitoring type
Supplier-defined controls
Protective monitoring approach
Hicom utilise an SIEM (Security Information and Event Management Solution) for protective monitoring, the product currently in use is Splunk however this is subject to change as new products enter the market. The SIEM solution monitors and analyses the logs from web servers and other key systems.rs
Incident management type
Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
Incident management approach
Our incident management approach is informed by ITIL and meets the ISO 27001 standard. It is made up of the following components:
- Incident detection and recording
- Classification and initial support
- Investigation and diagnosis
- Resolution and recovery
- Incident closure
- Ownership, monitoring, tracking and communication

Users report incidents through the support service defined in our standard SLA and incident reports are provided via the relevant Product Specialists to the Information Security Forum.

Any incidents detected internally are raised with the Information Security Forum and the customer is notified as per their contract.

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

Connection to public sector networks
No

Social Value

Fighting climate change

Fighting climate change

Hicom consciously endeavour to contribute to a sustainable and positive impact on the environment. We make every effort to reduce our carbon footprint, whether through our many recycling stations, significant reductions in printed material, installing bike racks to support cycling to work and increased employee awareness and engagement through our social responsibility programme, which include company-sponsored litter picking activities.

We actively encourage car sharing to reduce carbon emissions and a number of our employees travel to work via public transport. We have also introduced flexible working hours to reduce carbon emissions during peak commuting hours and we have an established hybrid working policy enabling employees to work from home regularly further reducing the environmental impact.
Covid-19 recovery

Covid-19 recovery

Throughout the pandemic Hicom have remained steadfast in supporting and delivering high quality software and support services to the NHS and our healthcare clients during a period of crisis within the sector and one of the most challenging times, both socially and economically, in a generation. During the pandemic our business leaders continuously assessed the impact of Covid 19 on our clients and on the wellbeing of employees. We responded rapidly to developments at the start of the pandemic and adjustments were made to working practices and working arrangements to ensure our clients and our people remained supported at all times.

We were fortunate that we did not have to use the Government Furlough scheme, with our headcount increasing during the pandemic. Since the pandemic, we have been actively recruiting and providing long-term, sustainable jobs offering progression, training and a sense of purpose.

Our products make a real difference to healthcare professionals and communities in need of the critical service our NHS clients provide each day. During Covid, we helped our clients transition to remote working and provided, free of charge, additional user licences so that a disparate and frequently changing care team could continue to use our software.

In the period of recovery following the worst of Covid, many of the measures we put in place, such as more flexible working arrangements, extended support, additional licences, improved access to systems remotely, etc., have been retained and are now part of our longer-term planning.
Tackling economic inequality

Tackling economic inequality

Hicom offer a number of employment opportunities and run successful apprenticeship schemes resulting in long-term gainful employment. We also provide our staff with training opportunities, both internally and with recognised external providers, leading to an expansion in employee knowledge and additional qualifications and certifications that provide employees with a career, development and earning path. Our training plan is designed to support the growth and development of our people, addresses skill gaps in the business and enhancing people’s skills for future career development.

We are and equal opportunities employer, committed to improving diversity inclusion and we welcome applicants from a wide range of backgrounds and communities. We believe in fair treatment to all above all else.
Equal opportunity

Equal opportunity

As an equal opportunities employer, Hicom are committed to the equal treatment of all current and prospective employees and do not condone discrimination on the basis of: age; disability; sex; sexual orientation; pregnancy and maternity status; race, ethnicity or nationality; religion or belief; gender identity; marriage
and civil partnership status; political opinion and/or working arrangements.

We are committed to the principle of equal opportunity in employment and will ensure that all job applicants and employees are treated with equality and respect, complying with Equality Act 2010. Training in equal opportunities and discrimination is provided to all employees as part of our employee induction process.

Recruitment and career progression within Hicom is determined purely on personal merit and the application of criteria directly related to the duties of each particular job role and relevant salary structure. In all cases, the ability to perform the job will be the primary consideration.

We are committed to:

• providing an environment in which the rights and dignity of all its staff are respected, and which is free from discrimination, prejudice, intimidation and all forms of harassment;
• promoting equality of opportunity for all persons; and
• promoting a good and harmonious working environment.
Wellbeing

Wellbeing

Hicom is committed to providing an environment that supports and promotes wellbeing for all our employees. We have a number of structured initiatives in place to support employee wellbeing including: a comprehensive private medical insurance, inclusive of mental health cover; an Employee Assistance Programme offering counselling and support with bereavement, financial or legal issues; and we work with a specialist health and wellbeing provider to carry out regular assessment of the wellness of our people.

We offer complimentary fresh fruit every day and we provide a dedicated non-work area with leisure facilities including a pool table, puzzles, novels, guitars, sofas and a TV. Wellness training is also provided in the form of webinars arranged through our digital learning provider on topics such as stress awareness, anger management and creative thinking, and we run health-related training on topics such as adopting good sleep habits and tackling imposter syndrome.

We harness a culture offering opportunities to discuss problems at work, either with a line manager of one of our qualified Mental Health First Aiders, with external support available if required. We have a dedicated Health and Wellbeing channel on Teams, where ideas, tips and wellbeing initiatives can be posted and accessed by all employees. We also hold regular social events to promote positive social connections in the workplace, as well as regular fundraising events with charities such as DRWF and Crisis.

We recognise the importance of work/life balance and autonomy within employee’s roles and to support this we offer employees flexible working arrangements and hybrid working from day one of employment.

Pricing

Price
£3,000 a user a year
Discount for educational organisations
No
Free trial available
No

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at scott.baker@hicom.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.