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IQVIA LTD.

IQVIA Patient Finder

IQVIA Patient Finder is a secure, cloud-based solution that enables rapid identification and feasibility assessment of patient cohorts across structured and unstructured clinical data within EMR/EHR and hospital systems. It supports clinical research, trial feasibility, value-based healthcare, guideline optimisation, and outcomes reporting by improving patient discovery accuracy and efficiency.

Features

  • Single source of truth integrating structured and unstructured data sources
  • Enterprise-wide patient search providing comprehensive visibility across datasets
  • Cohort builder using inclusion exclusion criteria across structured unstructured data
  • Configurable dashboards delivering real-time insights to improve care quality outcomes
  • Advanced natural language processing extracting insights from free-text clinical records
  • Embedded workflows enabling automated repeat searches for rapid patient identification
  • GDPR-compliant data processing with minimisation controls for patient-level analytics use
  • Secure collaboration allowing query sharing across users departments hospitals securely
  • Expert-supported deployment with scalable integrations across multiple hospital systems environments
  • Intuitive dataset builder enabling researchers clinicians to query analyse data

Benefits

  • Save time by eliminating manual clinical data searching processes entirely
  • Efficiently match pseudonymised patient profiles with defined research criteria accurately
  • Search patient information securely while maintaining privacy and regulatory compliance
  • Unlock valuable insights from unstructured clinical text data repositories efficiently
  • Collect clinical data easily to answer complex research questions faster
  • Create validated study datasets quickly using intuitive cohort workflows tools
  • Assess study feasibility rapidly using real-world patient population insights effectively
  • Support continuous national-scale analysis of medical outcomes and trends securely

Pricing

  • Education pricing available

Service documents

Request an accessible format
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Framework

G-Cloud 15

Service ID

9 0 7 6 3 2 4 9 2 1 3 5 9 2 4

Contact

IQVIA LTD. Daniel Ratchford
Telephone: 07989 591042
Email: HSS_salesenablement@iqvia.com

About your service

Service categories

Applications

Production and operations

Service industry and public sector operations

  • Healthcare
Multi cloud support
No

Service scope

Software add-on or extension
No
Cloud deployment model
  • Public cloud
  • Private cloud
  • Hybrid cloud
Service constraints
No
System requirements
Any specific system requirements to be met.

User support

Email or online ticketing support
Yes
Support response times
Responses are provided during business hours, 9:00 AM–5:00 PM on business days.
Response times may differ at weekends, unless 24×7 support is contractually agreed.
User can manage status and priority of support tickets
Yes
Online ticketing support accessibility
WCAG 2.2 AA
Phone support
Yes
Phone support availability
9 to 5 (UK time), Monday to Friday
Web chat support
No
Onsite support
No
Support levels
Access to an online ticket system is provided. Depending on SLA agreements, response times are guaranteed. Bugfixes are provided with priority. Regular feature releases are provided quarterly. During the implementation of the product, a dedicated project manager is available for immediate support. After go-live, client has access to ticket system and telephone hotline. If on-site support is requested, travel and per diem rates need to be negotiated. Technical teams can provide assistance with hosting servers, but client remains data owner and operator of server.
Support available to third parties
Yes

Onboarding and offboarding

Getting started
Users are supported through remote online training sessions and access to a comprehensive online user manual, enabling efficient onboarding and effective use of the service.
Service documentation
Yes
Documentation formats
HTML
End-of-contract data extraction
Patient Finder acts as a repository of health data information. All patient cohorts can be exported in standard formats, such as Excel. As the data stored within the repository is a derived copy, it will be securely deleted at the end of the contract in accordance with agreed data governance requirements.
End-of-contract process
At the end of the contract, users are supported to export all required patient cohorts and related data in standard formats. Derived health data held within Patient Finder is securely deleted in accordance with contractual and regulatory requirements.

The contract price includes standard offboarding support and data deletion. Any bespoke data extraction, extended support, or additional services are subject to separate agreement and may incur additional costs.
Documentation accessibility standard
None or don’t know
How the documentation is accessible
Onboarding and offboarding documentation is provided through an online user manual accessible via standard web browsers. The documentation is available remotely, designed for ease of navigation, and supports consistent access for all authorised users throughout the service lifecycle.

Using the service

Web browser interface
Yes
Supported browsers
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
  • Opera
Application to install
No
Designed for use on mobile devices
No
Service interface
No
User support accessibility
None or don’t know
API
No
Customisation available
No

Scaling

Independence of resources
The service uses a multi-tenant architecture with logical data separation, resource isolation, and workload management controls. Capacity monitoring and scaling mechanisms ensure that usage by one organisation does not impact the performance, availability, or data security of other users.

Analytics

Service usage metrics
Yes
Metrics types
We provide some general user statistics on the Admin Dashboard, which are:
Total number of users
Number of users logged in during the last 30 days
Total number of projects created
Number of projects (and %) created in the last 30 days
Total number of departments
Number of departments (and %) created in the last 30 days
Number of pending account requests
Number of projects created in the past month or year
Number of users added in the past month or year
Total number of users per department
Total number of projects per department
Reporting types
Reports on request
Resource tagging
No
FOCUS resource tagging
No

Resellers

Supplier type
Not a reseller

Staff security

Staff security clearance
Conforms to BS7858:2019
Government security clearance
Developed Vetting (DV)

Asset protection

Knowledge of data storage and processing locations
Yes
Data storage and processing locations
  • United Kingdom
  • European Economic Area (EEA)
User control over data storage and processing locations
No
Datacentre security standards
Supplier-defined controls
Penetration testing frequency
At least every 6 months
Penetration testing approach
Another external penetration testing organisation
Protecting data at rest
Physical access control, complying with another standard
Data sanitisation process
No
Equipment disposal approach
Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

Data export approach
If the user has the correct permissions within IQVIA Patient Finder they can view and export a selection of data using the Export option.
Data export formats
CSV
Data import formats
Other
Other data import formats
XML, HL7, CSV

Data-in-transit protection

Data protection between buyer and supplier networks
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
Data protection within supplier network
TLS (version 1.2 or above)

Availability and resilience

Guaranteed availability
We typically define the following priorities and corresponding response times:
Priority Description
Level 1
Errors which render the software entirely inoperable.
Level 2
Errors which lead to a substantial loss of functionality within the software or to a substantial loss of performance.
Level 3
Errors which lead to minimal loss in function and/or performance, of errors for which a workaround exists.
Level 4
Errors which only marginally affect the software and will be resolved with the next update.

Level 1
Priority Agreed Reaction Time
4 hours
Time Guaranteed Reaction Time
24 hours
Level 2
Priority Agreed Reaction
8 hours
Time Guaranteed Reaction Time
24 hours
Level 3
Priority Agreed Reaction
24 hours
Time Guaranteed Reaction Time
48 hours
Level 4
Priority Agreed Reaction
48 hours
Time Guaranteed Reaction Time
72 hours
Approach to resilience
IQVIA Patient Finder is designed for high availability and resilience using secure, cloud-based infrastructure. The service is hosted in enterprise-grade datacentres with built-in redundancy across compute, storage, and network layers, reducing the risk of single points of failure. Data is protected through regular backups, replication, and monitoring to support service continuity and rapid recovery. Additional details on the datacentre setup and resilience controls are available on request.
Outage reporting
An elastic-search monitoring system is used to notify our support desk of any outages or error occuring on any part of the system.

Identity and authentication

User authentication needed
Yes
User authentication
Username or password
Access restrictions in management interfaces and support channels
Roles can be assigned to individual users that will limit access to certain areas of the system.
Access restriction testing frequency
At least once a year
Management access authentication
Username or password

Audit information for users

Access to user activity audit information
Users have access to real-time audit information
How long user audit data is stored for
User-defined
Access to supplier activity audit information
Users have access to real-time audit information
How long supplier audit data is stored for
User-defined
How long system logs are stored for
User-defined

Security governance

Named board-level person responsible for service security
Yes
Security governance certified
Yes
Security governance standards
  • ISO/IEC 27001
  • Other
Other security governance standards
Other security governance standards
SOC2 Type 2
Information security policies and processes
IQVIA follows a comprehensive Integrated Information Security Framework (IISF) that governs the confidentiality, integrity, and availability of all data. This framework is based on industry standards (HITRUST, ISO 27000 series, NIST, COBIT, etc.) and underpins our ISO/IEC 27001-certified Information Security Management System. The IISF includes corporate policies for Data Classification, Acceptable Use of IT Assets, Access Control, Data Handling, Third-Party Security, Security Incident Management, Network & Application Security, Operations Monitoring, Physical Security, and Personnel Security & Training. All employees must complete regular security awareness training and uphold these policies. IQVIA maintains a formal incident response process (per our Security Incidents Management Policy) to log, escalate, and resolve security incidents or data breaches in line with GDPR and NHS requirements. Our policies and controls are routinely reviewed and updated via IQVIA’s SmartSolve quality management system (with multiple new policy versions published in 2025). This robust governance, together with external certifications (e.g. ISO 27001) and audits, ensures our security practices meet NHS Data Security and Protection Toolkit standards and G-Cloud 15 requirements.
Software Security Code of Practice
Yes

Operational security

Configuration and change management standard
Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
Configuration and change management approach
IQVIA Service Delivery team follows an Operational Change Management process aligned with ITIL standards.
Vulnerability management type
Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
Vulnerability management approach
Vulnerability management process consists of Risk Assessment, Vulnerability test and Penetration test. Findings out of these assessments are prioritised and addressed. Change, Patch and Asset management processes helps in identifying and mitigating the vulnerabilities and the associated risks.
Protective monitoring type
Complies with a recognised standard, for example CSA CCM v4.0 or SSAE-18 / ISAE 3402
Protective monitoring approach
Protective monitoring process includes review of access and resource requests, system errors, system logs, security threats, weaknesses or vulnerabilities. These events are logged with a service desk and recorded in a service management system. Necessary remediation measures are taken to address the risks.
Incident management type
Complies with a recognised standard, for example, CSA CCM v4.0 or ISO/IEC 27035:2011 or SSAE-18 / ISAE 3402
Incident management approach
IQVIA has security incident response planning and notification procedures to monitor, react, notify, and investigate incidents related to customer assets. Detected anomalous activity is logged and flagged for review, and may be classified as a security event or, after analysis, as a security incident. Clients are informed of relevant security or privacy events per contractual and breach notification requirements, including the date, time, and impact on client information.
Post-quantum cryptography secure
Yes

Secure development

Approach to secure software development best practice
Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v4.0)

Public sector networks

Connection to public sector networks
No

Pricing

Discount for educational organisations
Yes
Free trial available
No

Discount percentage by annual call-off contract value (excluding VAT)

Less than £250,000
3%
Between £250,000 and £500,000
5%
Between £500,001 and £1,000,000
7%
Between £1,000,001 and £2,500,000
10%
Between £2,500,001 and £5,000,000
10%
Over £5,000,001
10%

Non-mandatory Standards and certifications

ISO/IEC 27001 certification
Yes
Who accredited the ISO/IEC 27001
BSI Assurance UK Limited
ISO/IEC 27001 accreditation date
Wednesday 12 April 2023
What the ISO/IEC 27001 doesn’t cover
ISO/IEC 27001 applies only to the activities and locations defined in the organisation’s scope statement. Anything outside this scope is not covered by the certification.

Our scope includes:

The sourcing, collection, management, analysis and reporting of clinical and health-related data including public surveys, research and testing to support governments, healthcare, and the life sciences industry of which are conducted remotely.

The development and provision of Technology Solutions and related services to customers, including software as a service, Professional Services and Software Development activities.

Locations in scope include the following IQVIA offices: London, Cambridge, Amsterdam as well as remote workers who are associated with these locations.
ISO 28000:2022 certification
No
ISO 9001 certification
Yes
Who accredited the ISO 9001 certification
Marketing Quality Assurance Ltd
ISO 9001 accreditation date
Monday 29 September 2025
What the ISO 9001 doesn’t cover
ISO/IEC 9001 applies only to the activities and locations defined in the organisation’s scope statement. Anything outside this scope is not covered by the certification.

Our scope includes:

The sourcing, collection, management, analysis and reporting of clinical and health related data including public surveys, research, multichannel marketing and testing to support government, payors, providers, healthcare and the life sciences industry.

The delivery of Healthcare Services and Market Access, the development and provision of Technology Solutions and related services including software as a service, HSCN consumer network services, Professional Services, Medical Device Recall and Software Development activities.
Quality management systems (QMS)
Yes
CSA STAR certification
No
PCI certification
No
Cyber essentials
Yes
Please provide your Cyber Essentials Certificate Number
8111ee00-7309-46d7-8d8f-29c0fd27e37b
Cyber essentials plus
Yes
Please provide your Cyber Essentials Plus Certificate Number
87b8e669-fbe6-4377-bd67-2dc51adc2da1
Other security certifications
No

Social value

Section B - Commitment for Future: Delivery
  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority

    • New or retained jobs on the contract workforce in the relevant area that meet the criteria set out in MAC 1b, 1c and 1d
    • New apprenticeships on the contract workforce in the relevant area that meet the criteria set out in MAC 1b
    • Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
    • Plans to engage the contract workforce in deciding the most important workplace issues to address
    • Ensuring new workers are informed of their right to join a trade union
    • Monitoring of employee engagement rates (by protected characteristic) and, where necessary, the development of actions to ensure all voices are heard across the diversity of the workforce
    • Employment contracts that reflect actual hours worked; steps taken to ensure employees understand their contracts and have the ability to review and adjust them if actual hours regularly exceed contracted hours
    • Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
    • Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
    • Activities to cascade good practice on fair working conditions throughout the supply chain
    • Offer a pay and leave entitlement to all eligible staff who become kinship carers, ideally equivalent to statutory adoption pay and leave
    • Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
    • Monitoring and reporting of gender and ethnicity pay gaps and plans to address them where necessary
    • Entitlement to sick pay for the contract workforce, with provision in place for any staff who do not meet the earnings threshold for statutory sick pay, payment of sick pay from day one of absence and payment of staff on the contract workforce who are off sick a replacement income of 100% of their usual earnings for as long as possible
    • Plans for an appropriate income replacement policy for staff who are required to spend time away from work to care for a sick dependent or close relative
    • Understanding of in-work progression issues affecting the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
    • Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
    • Support for the contract workforce by providing career advice, and providing opportunities for staff working on the contract with in-work progression career development into known skills shortages or high growth areas
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Volunteering opportunities for staff
    • Understanding of the modern slavery risks and issues affecting the market, industry, sector or country (of origin or of source) relevant to the contract, and the workforce in the supplier’s own organisation and those of its key subcontractors
    • Measures to identify, mitigate and manage modern slavery risks relating to the contract and how these will be implemented
    • Outline policies and practices to be applied to or put in place for the contract to mitigate and manage modern slavery risks, including: Pre-employment checks, recruitment practices. Workplace conditions, safeguarding plans and processes in place and regular monitoring with relevant groups considered, which may include sampling
    • How these flow down the supply chain and are monitored Illustrative examples include reporting, site visits, audits, etc.
    • How to ensure business decisions re: price/cost, short lead times, payment timescales do not create modern slavery risks in the supply chain
    • How the supplier will work with NGOs, trade unions or other businesses to address modern slavery risk
    • Means of influencing staff, suppliers, customers, communities and/or any other appropriate stakeholders with respect to modern slavery risks relating to the contract
  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.

    • Understanding of employment and relevant skills issues, and of the education and training issues relating to the contract. Illustrative examples: demographics, skills shortages, new opportunities in high growth sectors, geographic/local community and skills/employment challenges
    • Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
    • Activities to support relevant sector related skills growth and sustainability in the contract workforce. Illustrative examples: careers talks, curriculum support, literacy support, safety talks and volunteering
    • Delivery of apprenticeships, supported internships and T Level industry placement opportunities (Level 2, 3 and 4+) in relation to the contract
  • Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.

    Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises

    • Understanding of the types of businesses in the market and the level of participation by new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Activities to identify opportunities to open up sub-contracts under the prime contract to a diverse range of businesses, including new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
    • Plans for engaging a diverse range of businesses in engagement activities prior to appointing subcontractors (including activities prior to award of the main contract and during the contract term)
    • Activities that demonstrate a collaborative way to work with a diverse range of businesses as part of the supply chain
    • Advertising of supply chain opportunities openly and to ensure they are accessible to a diverse range of businesses, including advertising all subcontracting opportunities on Contracts Finder
    • Ensuring accessibility to contracting and subcontracting opportunities for disabled business owners and employees
    • Structuring of the supply chain selection process to ensure fairness (e.g. anti-corruption) and encourages participation by a diverse range of businesses, including with regard to new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutual
    • Understanding of local demographics, needs and opportunities for the co-design of the goods, services and works to be delivered under the contract
    • Methods for engaging with different parts of the community (including the education system and charities representing the community) and how communities come together to inform decisions, strategy and projects to leave a positive legacy for future generations
    • Measures to involve local stakeholders and/or users in design (e.g. in the design of services, systems, products or buildings)
    • Plans for positive actions with community groups.
    • Measures for making facilities used in the delivery of the contract available for community groups, education or training
    • Measures to engage users and communities and build relationships to increase community integration build trust and influence how the contract is delivered
    • Plans to respond flexibly and adapt approaches to community engagement and initiatives
    • Support for community-led initiatives relevant to the contract. Illustrative examples: improving transport links; reducing loneliness; helping with English language proficiency; and facilitating social mixing among people with different backgrounds
    • Collaborating with anchor institutions and community groups to make facilities available for education, training or community events
  • Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero

    Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.

    • Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Collaborative ways of working with the supply chain to deliver additional environmental benefits in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
    • Understanding of how to influence staff, suppliers, customers, communities and/or any other appropriate stakeholders through the delivery of the contract to support climate and nature protection and improvement
    • Activities to reconnect people with the environment and increase awareness of ways to protect and enhance it
  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 6: Employment and training: For those who face barriers to employment

    • Understanding of employment and skills issues, and of the skills and employment shortages of high growth sectors relating to the contract
    • Creation of employment opportunities particularly for those who face barriers to employment, such as prison leavers, care leavers and/or who are located in deprived areas, and for people in industries with known skills shortages or in high growth sectors
    • Delivery of training schemes and programmes to address any identified skills gaps and under-representation in the workforce for the contract (e.g. prison leavers, care leavers, kinship carers, disabled people)
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Understanding of the issues affecting the representation of disabled people in the workforce in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
    • Collection of the views and expertise of disabled people and their representative organisations on successfully supporting disabled employees or applicants
    • Inclusive and accessible recruitment practices, and retention-focused activities, including those provided in the Guide for line managers on recruiting, managing and developing people with a disability or health condition
    • Introducing transparency to pay and reward processes
    • Offering a range of quality opportunities with routes of progression if appropriate, e.g. T Level industry placements, students supported into higher level apprenticeships.
    • Working conditions which promote an inclusive working environment and promote retention and progression
    • Other measures to provide equality of opportunity for disabled people and those with health conditions into employment, including becoming a Disability Confident employer and inclusion of supported businesses in the contract supply chain
    • Understanding of the issues affecting inequality in employment, skills and pay in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors. Measures to tackle inequality in employment, skills and pay in the contract workforce
    • Inclusive and accessible development practices, including guidance for line managers on recruiting, managing and developing people with a disability or health condition
  • Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain

    Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.

    • Understanding of the issues affecting the development of new skills by target cohort
    • Understanding of the underlying factors affecting improvements to reduce barriers to entry and training schemes for the target cohort(s) related to the contract workforce
    • Other measures to offer development opportunities for the target cohort(s) in the contract workforce
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
    • Understanding of issues relating to entering the contract workforce
    • Creation of outreach activities to create a pipeline of employees for the future contract delivery
    • Content of the outreach activity is designed to suit the target cohort
    • Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
  • Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.

    Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.

    • Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce
    • Understanding barriers to access to health and social care services or employment opportunities e.g. digital inclusion
    • Inclusive and accessible recruitment practices, development practices and retention policies that support-focused activities including those provided in the Guide for line managers on recruiting, managing and developing which support people with a disability or health condition
    • Actions to invest in the physical and mental health and wellbeing of the contract workforce

Service documents

Request an accessible format
If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at HSS_salesenablement@iqvia.com. Tell them what format you need. It will help if you say what assistive technology you use.