Spatial Data Engineering

Claymore - Training Management

Claymore manages the Training and Exercise planning lifecycle from the automatic ingestion of applications and validation of information through to calculating landowner and lease payments. The training management process is dependant on cartographic quality mapping displayed on-screen and as high quality reports. Repeating exercises, booking, incident management, analytics and dashboards.

Features

• Complete automation of the Training on Private Land life-cycle
• Real-time management information on the Exercise Management workflow.
• Data visualistion of all aspects of Exercise Management planning
• Automated land management process, bookings, leases, payments.
• Intuitive tools make complex cartographic process simple for the user.
• Access to accurate data where-ever and when-ever needed.
• Designed in close collaboration with the user community since 1992
• Close adherence with industry standards for information exchange
• Thirty years of IP gained through close collaboration with clients.
• Maximises use of open-source and community components.

Benefits

• Complete automation of complex cartographic and records management process.
• Increased visibility of Exercise information reduces risk to the organisation.
• Reduction in staffing levels and/or ability to handle higher workload
• Elimination of re-keying of data improves accuracy of process
• Standardisation of process leads to higher productivity
• Access accurate current data in the field
• Analytics reveal patterns in exercise planning such as landowner over-use
• Integration with familiar office products reduces training overhead
• Visibility of process and ease of use raises job satisfaction
• Agility of solution rapidly adjusts to changing user requirement

£7,000 to £60,000 a licence a year

• Education pricing available
• Free trial available

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at enquire@spatialdatauk.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

909728573489622

Contact

Linda Williams
01299877458
enquire@spatialdatauk.com

Service scope

• Software add-on or extension: No
• Cloud deployment model: Private cloud
• Service constraints: Availability of a Microsoft Windows 7 or later desktop environment, either physical or virtual. ; Availability of Microsoft SQL Server 2014, please note that this is currently the only version of SQL Server that we support as part of our service.; Microsoft Server 2008 or later.
• System requirements:
  • Private cloud infrastructure
  • Microsoft Server 2008 or later with IIS
  • Microsoft SQL Server 2014
  • Windows desktop environment physical or virtual
  • Ideally access to Microsoft Office products

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Acknowledgement by return. Human response within 1 hour. If question results in a fault report then technical resolution or resolution plan within one working day. ; There is currently no requirement for us to provide support at weekends however human response within 4 hours and technical resolution or resolution plan extends to two working days. ; All figures provided are maximum values and we have a track record with our clients of exceeding expectations in the area of support; a fact demonstrable by reference. ; All figures relate to working days of 9.00am to 6:00pm.
• User can manage status and priority of support tickets: No
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: Remote support is inclusive of contract price - service charge. This also includes fault resolution and user requested enhancements. Twice yearly face-to-face meetings with the user community is also included within the standard service charge.; On site support and if requested consultancy services are provided at a fixed day rate. These days may be block booked and called down or paid in arrears monthly.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Initial requirements confirmation followed by agreement of a mutually acceptable deployment plan. ; On-site training of the user community maximum 5 days per deployment location. ; Full user documentation, hard copy, digital copy and embedded in the service software. All of the above is included in the service cost.
• Service documentation: Yes
• Documentation formats:
  • ODF
  • PDF
• End-of-contract data extraction: Data is stored within Microsoft SQL Server with no proprietary binary data formats and with human readable table and column names. We make the full data model freely available to our customers under non disclosure for duration of contract or until notification of migration. Cartographic data can be extracted in industry standard format by direct query of Microsoft SQL Server or in a much wider range of industry standard Geographic Information System data via our service. ; We are happy to provide our clients with any off-site support they may need under the standard service contract. Should the client request on-site support then this is also available at the standard day rate.
• End-of-contract process: We are happy to provide our clients with any off-site support they may need under the standard service contract. Should the client request on-site support then this is also available at the standard day rate.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Microsoft Edge
  • Chrome
• Application to install: No
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: Transitioning. Current desktop service provides full cartographic quality data creation and editing. Mobile other than laptop is currently view-only. Product roadmap is to deliver text editing on mobile devices by end 2022-23 financial year.
• Service interface: No
• User support accessibility: None or don’t know
• API: No
• Customisation available: Yes
• Description of customisation: System is configured via a data dictionary stored in Microsoft SQL Server which is available to system administrators. The Senior Users can also adjust user interface settings to provide localised customisation for their teams. As an example we have a current deployment with two regional offices sharing the same core database but with very different user interfaces and data sharing controlled via the data dictionary.

Scaling

• Independence of resources: As deployment is currently within Private Cloud this responsibility currently lies with the client.

Analytics

• Service usage metrics: Yes
• Metrics types: Audit of all user activity at a level of detail defined by the clients system administrator.
• Reporting types:
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

• Supplier type: Not a reseller

Staff security

• Staff security clearance: Staff screening not performed
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: Yes
• Datacentre security standards: Supplier-defined controls
• Penetration testing frequency: At least once a year
• Penetration testing approach: In-house
• Protecting data at rest: Physical access control, complying with CSA CCM v3.0
• Data sanitisation process: Yes
• Data sanitisation type: Explicit overwriting of storage before reallocation
• Equipment disposal approach: In-house destruction process

Data importing and exporting

• Data export approach: Data can be exported from within the software by running a query against the database and then selecting one of a number of industry standard export formats, for example, shapefile, well known text, well known binary, GML or Microsoft Office formats such as XLSX and DOCX or OpenDocument formats or CSV.
• Data export formats:
  • CSV
  • ODF
  • Other
• Other data export formats:
  • SHP
  • WKT
  • WKB
  • GML
  • PDF
  • XLSX
  • DOCX
• Data import formats:
  • CSV
  • ODF
  • Other
• Other data import formats:
  • XLSX
  • DOCX
  • SHP
  • GML
  • WFS
  • SVG
  • OpenFileGDB
  • OGDI
  • GeoJSON
  • DWG

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • IPsec or TLS VPN gateway
  • Legacy SSL and TLS (under version 1.2)
• Data protection within supplier network:
  • IPsec or TLS VPN gateway
  • Legacy SSL and TLS (under version 1.2)

Availability and resilience

• Guaranteed availability: As our service is currently hosted within our clients private cloud we do not offer availability guarantees for the service. Should this situation change we would extend our SLA to cover this area as required.
• Approach to resilience: Datacenter is managed by our client. We licence our service to be resilient within a single or multi-tenanted deployment. All of the data held within the system with the exception of background raster map tiles is stored within Microsoft SQL server which provides highly robust process to ensure system resilience.
• Outage reporting: An email alert system is available though is not currently taken up by our existing clients.

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • Username or password
  • Other
• Other user authentication: Active Directory managed by client.
• Access restrictions in management interfaces and support channels: Username and password, defined user roles together with Active Directory managed by client.
• Access restriction testing frequency: At least once a year
• Management access authentication:
  • Username or password
  • Other
• Description of management access authentication: Active Directory managed by client.

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: User-defined
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: User-defined
• How long system logs are stored for: User-defined

Standards and certifications

• ISO/IEC 27001 certification: No
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: No
• Cyber essentials plus: No
• Other security certifications: No

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: No
• Security governance approach: Our security governance is subject to best practice, leading industry standards and closely aligned with that of our clients requirements.
• Information security policies and processes: Our security policies are independent and in-house but ensure:; ; Authorised access is enforced,; All sensitive data is encrypted and verified,; All access is recorded and audited,; All data is transferred securely.; ; Board Level member has accountability. All policies and processes are subject to regular audit and checked for alignment with industry best practice.

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: Client defined process and policy are applied in deployed environments. Within our development and test environments systems are monitored with 24/7 automatic monitoring which alerts when predefined thresholds are approached. Requests for changes are detailed on the Change Request form and logged in the Change Control log. The originator obtains sufficient information to complete the Change Request form. The Development and Service Delivery teams then reviews, determines the resource requirement and carries out a risk assessment identifying potential risks and any additional mitigating actions. The designated Board level member is then accountable for authorising the change and ensuring its completion.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: We work closely and collaboratively with our clients and our supply chain to identify potential threats to our service.; Our development and testing environments are protected by industry leading threat management and anti virus solutions. ; These sources together with Microsoft provide us with information regarding potential threats. ; The time to deploy patches is dependent on supply chain but any judged critical are notified to the client immediately. Our target is to patch within one working day. As our "live" environment resides in our clients private cloud the application of patches supplied by us follows their internal policy and process.
• Protective monitoring type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Protective monitoring approach: Within our development and test environments we make use of threat management technology providing us with a detailed threat report for every incident delivering high levels of visibility into network events.; Potential and actual compromise events in the production environment can also be identified and notified to us by our clients security team.; Potential compromise is assigned a priority in collaboration with the client. Incidents are investigated and resolved in alignment with the clients process and policies.
• Incident management type: Supplier-defined controls
• Incident management approach: Common events are dealt with in a pre-defined way. All potential threats are sand boxed and analysed.; End users can also report on potential threats either direct to us via email or calling the helpdesk or via the clients security team.; When an incident report is required we will generally produce this within one working day.

Secure development

• Approach to secure software development best practice: Supplier-defined process

Public sector networks

• Connection to public sector networks: No

Social Value

• Fighting climate change:

  Fighting climate change

  Spatial Data Engineering is committed to fighting climate change and global warming. By the end of fiscal year we have the target of providing all electrical power to office and datacentre spaces and equipment using energy produced via our own battery backed solar system. In addition by the same date all waste heat from IT systems will be used to heat our office spaces and/or neighbouring residential spaces.
• Covid-19 recovery:

  Covid-19 recovery

  Recovering from Covid-19 is an ongoing challenge. We continue to support flexible working arrangements and actively encourage our suppliers and customers to do the same. Even when the use of PPE is not mandated we still provide free PPE and hand gel at all staff and visitor entry and exit points for their voluntary use. Our staff will also comply with our visitor requests regarding the use of PPE and those of our suppliers and our customers.
• Tackling economic inequality:

  Tackling economic inequality

  Spatial Data Engineering ensures that wherever possible we fill job vacancies from our local area which ranks in the top half of the most deprived constituencies at 228 out of 533, with 1 being the most deprived. ; ; Wherever possible we will train people from our community rather than employ contractors or use off-shore resources.
• Equal opportunity:

  Equal opportunity

  We aim to be an equal opportunities employer and we are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.; ; We will take steps within our power, and within the resources which can generally be made available from time to time, to meet this responsibility. In particular:; ; Job advertisements will include a general declaration to the effect that we aim to be an equal opportunities employer;; ; Records will be maintained as a means of monitoring our policy and as a means of identifying possible areas of inequality;; ; The operation of the policy will be regularly reviewed;; ; Selection, recruitment, training and promotion practices and procedures will be reviewed to ensure that individuals are treated on the basis of their relevant merits and abilities;; ; All employees in our service will be made fully aware of their responsibilities towards the promotion of this policy and provided with suitable training;; ; All procedural documents (for example: grievance, discipline) will be reviewed to ensure compliance with the spirit and intention of the policy.
• Wellbeing:

  Wellbeing

  Spatial Data Engineering defines wellbeing as the experience of overall health. It encompasses good mental, physical, financial and social health. Our aim is to create a workplace culture where employees feel comfortable to talk, seek help and support, and where wellbeing is recognised and embedded into our working practices.; Spatial Data Engineering is committed to being recognised as a responsible employer, that supports the wellbeing of all its employees. We recognises that ours employees may encounter, throughout their lives, events that may affect them in the workplace including those related to their health, personal or domestic situation as well as work-related problems.

Pricing

• Price: £7,000 to £60,000 a licence a year
• Discount for educational organisations: Yes
• Free trial available: Yes
• Description of free trial: Free trials licences are available subject to agreement with and approval by the Claymore SPOC. ; ; Free trial content will vary and will, in each case, be defined by the Claymore SPOC.; ; Unless by prior arrangement, free trial licence is limited to 30 days.
• Link to free trial: Unique link provided on request

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at enquire@spatialdatauk.com. Tell them what format you need. It will help if you say what assistive technology you use.