IRIS Recruitment
IRIS Recruitment ATS is an end-to-end platform to support the entire hiring and onboarding journey. It offers AI-driven job adverts, multi-channel posting, applicant tracking, automated filtering/screening and interview scheduling. Integrated onboarding workflows, electronic signatures, secure document storage, and compliance checks ensure efficiency, GDPR adherence, and actionable insights through configurable dashboards.
Features
- Vacancy Creation Wizard
- Automated shortlisting (alerts, flags, filtering)
- Self‑scheduling Interviews
- Custom workflows tailored to processes
- Customised reports, insights & dashboards
- Branded careers pages & content rich advert designs
- Anonymised shortlisting / CV redaction
- Onboarding portal and new starter process with electronic signatures
- API new starter data export
- Microsoft Teams & Microsoft Outlook calendar integration
Benefits
- Fully customisable ATS built to suit your business needs
- Our latest technologies reduce your recruitment costs
- Tailored implementation and fully comprehensive training from our consultants
- Managers take authorisation responsibilities for hiring needs through authorisations
- Visibility on applicant tracking and hiring stages through custom insights
- Empower your hiring team with panel sifting and candidate scoring
- Streamline time-to-hire processes by building pre-defined vacancy templates
- Maximise potential candidates reach through posting on multiple Job Boards
- Manage all recruitment; from vacancy posting, to on-boarding new hires
- Achieve your recruitment goals with a secure GDPR compliant system
Pricing
Service documents
Request an accessible format
Framework
G-Cloud 15
Service ID
9 7 7 3 2 4 4 0 7 5 1 0 9 3 3
Contact
IRIS SOFTWARE LIMITED
Bid Team
Telephone: 0344 225 1525
Email: Bidteam@iris.co.uk
About your service
- Service categories
-
Applications
Enterprise resource management
- Enterprise performance management
Human capital management
- Core Human Resources Applications
- Talent Management Applications
- Multi cloud support
- No
Service scope
- Software add-on or extension
- Yes, but can also be used as a standalone service
- What software services is the service an extension to
- The IRIS Recruitment System comes as a module within the IRIS Cascade HR System and can also be used as a stand alone Recruitment System that can export candidate data to other HRIS platforms if required, via API or SFTP.
- Cloud deployment model
- Public cloud
- Service constraints
- Our service does not have any constraints.
- System requirements
-
- Up to date browser
- Internet connection
User support
- Email or online ticketing support
- Yes
- Support response times
- No responses will be sent at weekends.
- User can manage status and priority of support tickets
- Yes
- Online ticketing support accessibility
- None or don’t know
- Phone support
- Yes
- Phone support availability
- 9 to 5 (UK time), Monday to Friday
- Web chat support
- No
- Onsite support
- No
- Support levels
- Severity 1 – Business Critical: Issues that cause a complete outage or severe business impact. These are responded to within 30 minutes and targeted to be fully resolved within 4 hours. Severity 2 – Major: Significant issues that affect key functionality but do not completely stop operations. The support team responds within 60 minutes, with resolution aimed within 8.5 hours. Severity 3 – Normal / Standard: Routine issues that have limited impact on business operations. A response is provided within 4 hours, and resolution is expected within 42.5 hours or up to 5 business days. Severity 4 – Non-Urgent / Change Requests: Requests or issues with minimal or no immediate business impact. These are handled on a best-effort basis, with no defined response or resolution SLA. There are no additional costs for the support we offer.
- Support available to third parties
- No
Onboarding and offboarding
- Getting started
- We help users start using our service through a comprehensive, end-to-end approach that includes training, ongoing support, and extensive self-service resources. Training is delivered on your IRIS Recruitment system, covering all aspects of the modules purchased including onboarding if purchased. This ensures users gain the skills to customise and configure the system to meet evolving requirements. In addition to training, users have access to our Help Centre, which contains hundreds of written guides with screenshots and a growing video library. The Professional Services department manages the entire implementation process, including system build, training, testing and go live, and post-implementation support. This approach minimises reliance on support and maximises system adoption and value.
- Service documentation
- Yes
- Documentation formats
-
- HTML
- Other
- Other documentation formats
- Customer Help Centre
- End-of-contract data extraction
- IRIS Recruitment can provide an extract of the data and supply it to the customer vis secure file transfer.
- End-of-contract process
- An extract of the data will be provided to the customer. After a set period all the customer data will be completely removed from the IRIS Recruitment databases.
- Documentation accessibility standard
- WCAG 2.2 AA
Using the service
- Web browser interface
- Yes
- Supported browsers
-
- Microsoft Edge
- Firefox
- Chrome
- Safari
- Opera
- Application to install
- No
- Designed for use on mobile devices
- Yes
- Differences between the mobile and desktop service
- The candidate experience (application) is fully mobile optimised. The candidate application is responsive and can be used on a mobile device.
- Service interface
- Yes
- User support accessibility
- WCAG 2.2 AA
- Description of service interface
- There is a Customer Support helpdesk and the ability to log tickets and receive updates.
- Accessibility standards
- WCAG 2.2 AA
- Accessibility testing
- Candidate Application is tested against WCAG 2.2 AA, with an annual internal audit. Specific common tasks (such as logging-in, creating a vacancy, and managing candidates) are tested using assistive technology and feedback from users acted upon.
- API
- Yes
- What users can and can't do using the API
-
The API allows the automated transfer of newly appointed hired employee records (new starters) from IRIS Recruitment into downstream systems such as HRIS or payroll.
Setting up the service through the API:
Users must first request API access by contacting IRIS with a named person, environment, and key type (read-only or read/write). Once approved, they receive a Client Key and Client Secret which are used to generate OAuth 2.0 access tokens. All API calls require this access token in the Authorization header.
Making changes through the API:
With a valid token and the correct scope (read/write), users can call RESTful endpoints to access or update recruitment data programmatically. Every request must include the token.
Limitations:
Tokens are short-lived and must be refreshed regularly. Read-only keys can only perform GET operations, preventing changes. Permissions are governed by the key type and scopes granted. - API documentation
- Yes
- API documentation formats
- Open API (also known as Swagger)
- API sandbox or test environment
- Yes
- Customisation available
- Yes
- Description of customisation
-
The recruitment system or recruitment service can be customised at any time to reflect a change in process or requirement based upon business needs. Typically, any customisation would be agreed and amended by super users and this can be customised at the start of the initial build and implementation process.
Then going forward super users with the right level of access will have the knowledge and skills to customise any aspects as required.
Common areas of customisation include: Vacancy Authorisation Process, Branding, Adverts, Application Process, Acknowledgements / Pop-Ups,
Alerts, Triggers and Reminders, Shortlisting Process, Interview Process
Offer Process and New Starter Workflows, Onboarding, Communication - Email / Letters / SMS, Data Exportation, and API.
Scaling
- Independence of resources
- The private Cloud hardware is designed to operate 24 x 7 x 365. All hardware and services are monitored 24 x 7 by our hosting providers.
Analytics
- Service usage metrics
- Yes
- Metrics types
- User access logs.
- Reporting types
- Regular reports
- Resource tagging
- Yes
- FOCUS resource tagging
- No
Resellers
- Supplier type
- Not a reseller
Staff security
- Staff security clearance
- Other security clearance
- Government security clearance
- None
Asset protection
- Knowledge of data storage and processing locations
- Yes
- Data storage and processing locations
- United Kingdom
- User control over data storage and processing locations
- No
- Datacentre security standards
- Complies with a recognised standard (for example CSA CCM version 4.0)
- Penetration testing frequency
- At least once a year
- Penetration testing approach
- ‘IT Health Check’ performed by a CREST-approved service provider
- Protecting data at rest
- Other
- Other data at rest protection approach
- We encrypt sensitive data such as passwords using HMAC SHA2-512 encryption. Additional information captured from the candidates can be set to be encrypted at rest as required.
- Data sanitisation process
- Yes
- Equipment disposal approach
- Complying with a recognised standard, for example CSA CCM v4.0, CAS (Sanitisation) or ISO/IEC 27001
- Data sanitisation type
-
- Deleted data can’t be directly accessed / Cryptographic Erasure
- Data Erasure
- Explicit overwriting of storage before reallocation / Secure Erase
Data importing and exporting
- Data export approach
- There are various tools within the system to allow users to export data (including FTP and API).
- Data export formats
-
- CSV
- Other
- Other data export formats
- API
- Data import formats
- CSV
Data-in-transit protection
- Data protection between buyer and supplier networks
-
- TLS (version 1.2 or above)
- Other
- Other protection between networks
- All access to the system is controlled via secure user accounts. All access is logged. 2FA is an optional feature.
- Data protection within supplier network
-
- TLS (version 1.2 or above)
- Other
- Other protection within supplier network
- All access to the system is controlled via secure user accounts. All access is logged. 2FA is an optional feature.
Availability and resilience
- Guaranteed availability
- The private Cloud hardware is designed to operate 24 x 7 x 365. All hardware and services are monitored 24 x 7 by our hosting providers. System Expected Up-Time = 99% currently, with objective of 99.9%
- Approach to resilience
- In order to protect against hardware failure IRIS Recruitment is a high availability/resilient architecture utilising clustering and virtualisation. Should there be an issue on a IRIS Recruitment Virtual Host, all virtual machines will failover automatically onto another host in the cluster, with each host sized appropriately to manage the operation of all servers. This failover is seamless and is practically invisible to the running applications. No downtime would be required for the performance of a hardware based disaster recovery scenario involving a single virtual host.
- Outage reporting
- Via phone, email and website notices. We also have a status site available.
Identity and authentication
- User authentication needed
- Yes
- User authentication
-
- Multi-Factor Authentication (MFA)
- Public key authentication (including by TLS client certificate)
- Access restrictions in management interfaces and support channels
- Authentication can be via username/password with the option of 2FA. Customers are in control of their password policies, which can be configured within the application. Customers may choose to instead/also authenticate their users against an external provider such as Azure AD.
- Access restriction testing frequency
- At least once a year
- Management access authentication
-
- Multi-Factor Authentication (MFA)
- Public key authentication (including by TLS client certificate)
- Other
- Description of management access authentication
- Management access to provider services and its underlying resources is restricted to authorised IRIS personnel using individually assigned corporate accounts managed in Microsoft Entra ID (Azure AD).
Audit information for users
- Access to user activity audit information
- Users contact the support team to get audit information
- How long user audit data is stored for
- At least 12 months
- Access to supplier activity audit information
- Users contact the support team to get audit information
- How long supplier audit data is stored for
- At least 12 months
- How long system logs are stored for
- Between 1 month and 6 months
Security governance
- Named board-level person responsible for service security
- Yes
- Security governance certified
- Yes
- Security governance standards
- ISO/IEC 27001
- Information security policies and processes
-
IRIS operates using a full suite of internal policies and processes - including but not limited to:
ISMS Acceptable use policy
ISMS Access control
ISMS Anti-virus
ISMS Communication and mobile devices
ISMS Computer systems and equipment use
ISMS Cybercrime and security incidents
ISMS Email policy
ISMS Information management
ISMS Internet use
ISMS Laptop and tablet security policy
ISMS Legal compliance
ISMS Password and authentication policy
ISMS Physical access policy
ISMS Remote access policy
Security and management of data are in line with established IRIS Group policies and procedures. We have Group IT governance and a DPO. All staff are data security trained. We commission independent Software Penetration Testing at least annually. Our penetration testing provider performs both manual and automated tests against our software in both a “black” and “white” box fashion.
Reporting structure:
All IRIS staff are responsible for compliance with data protection in line with IRIS policies and procedures. The Chief Information Officer (CIO) has ultimate responsibility for enforcement of policies and procedures.
IRIS has a Group Data Protection Policy. Staff who may have access to your data – for example in relation to Support or Professional Services are required to operate to standard operating procedures. - Software Security Code of Practice
- Yes
Operational security
- Configuration and change management standard
- Supplier-defined controls
- Configuration and change management approach
- Any changes to configuration or maintenance are only carried out by IRIS staff with the appropriate permissions according to their role and following strict adherence to the Change Advisory Board procedures.
- Vulnerability management type
- Supplier-defined controls
- Vulnerability management approach
- Vulnerability scans and patching are performed on a regular basis and findings mitigated against SLA policy. Findings from scans are tracked and rescans are performed until no findings are identified.
- Protective monitoring type
- Supplier-defined controls
- Protective monitoring approach
- Network intruder detection systems (NIDS) and network intruder prevention systems (NIPS) are installed and configured to monitor all external perimeter network connections.
- Incident management type
- Supplier-defined controls
- Incident management approach
- The IRIS Group Incident Reporting Procedure outlines the process for reporting Information Security, Physical and Information Systems Incidents.
- Post-quantum cryptography secure
- No
Secure development
- Approach to secure software development best practice
- Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v4.0)
Public sector networks
- Connection to public sector networks
- No
Pricing
- Discount for educational organisations
- No
- Free trial available
- No
Discount percentage by annual call-off contract value (excluding VAT)
- Less than £250,000
- 0%
- Between £250,000 and £500,000
- 0%
- Between £500,001 and £1,000,000
- 0%
- Between £1,000,001 and £2,500,000
- 0%
- Between £2,500,001 and £5,000,000
- 0%
- Over £5,000,001
- 0%
Non-mandatory Standards and certifications
- ISO/IEC 27001 certification
- Yes
- Who accredited the ISO/IEC 27001
- Bsi
- ISO/IEC 27001 accreditation date
- Sunday 13 October 2024
- What the ISO/IEC 27001 doesn’t cover
-
Some regions where ISO is not the prevalent standard, for example North America, are not covered by our ISO Certifications and in those regions we have other assurance frameworks like SOC1 and SOC2.
Our Every HR is not actively ISO 27001 compliant but is working towards. - ISO 28000:2022 certification
- No
- ISO 9001 certification
- Yes
- Who accredited the ISO 9001 certification
- Bsi
- ISO 9001 accreditation date
- Tuesday 21 January 2025
- What the ISO 9001 doesn’t cover
-
Some regions where ISO is not the prevalent standard, for example
North America, are not covered by our ISO Certifications and in those regions we have other assurance frameworks like SOC1 and SOC2. - Quality management systems (QMS)
- Yes
- CSA STAR certification
- No
- PCI certification
- Yes
- Who accredited the PCI DSS certification
- Foregenix Ltd
- PCI DSS accreditation date
- Friday 4 April 2025
- What the PCI DSS doesn’t cover
- Only our PayPlus environment is covered by our PCI certification. No sensitive payment card information is processed or stored in any IRIS environment and all processing activities are outsourced.
- Cyber essentials
- Yes
- Please provide your Cyber Essentials Certificate Number
- 2896d6f0-b1c8-4f71-8256-596356f682e0
- Cyber essentials plus
- No
- Cyber Essentials Alternative
- You do not have a current and valid Cyber Essentials Plus certificate, or will not have in place within 12 months of the date of award but have an IASME certified equivalent.
- Other security certifications
- No
Social value
- Section B - Commitment for Future: Delivery
-
-
Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.
Policy Outcome 1: Fair work: That offers fair wages and good working conditions. Help people get a job, stay in work, and progress in their careers, with good employment opportunities across the country. Notes: Where there is a large proportion of labour costs in the contract, commercial teams should consider MAC in Outcome 1 as a priority
- New or retained jobs on the contract workforce in the relevant area that meet the criteria set out in MAC 1b, 1c and 1d
- New apprenticeships on the contract workforce in the relevant area that meet the criteria set out in MAC 1b
- Providing opportunities for, and measuring and monitoring of, staff workforce conditions over time, including employee engagement, involvement in decision-making and satisfaction and adapting to any changes in the results, with clear processes for acting on issues identified
- Plans to engage the contract workforce in deciding the most important workplace issues to address
- Ensuring new workers are informed of their right to join a trade union
- Monitoring of employee engagement rates (by protected characteristic) and, where necessary, the development of actions to ensure all voices are heard across the diversity of the workforce
- Employment contracts that reflect actual hours worked; steps taken to ensure employees understand their contracts and have the ability to review and adjust them if actual hours regularly exceed contracted hours
- Activities that support an environment where staff are educated about, and feel empowered to, address their physical wellbeing
- Activities that support an environment where staff are educated about and feel empowered to report and address bullying and harassment
- Activities to cascade good practice on fair working conditions throughout the supply chain
- Offer a pay and leave entitlement to all eligible staff who become kinship carers, ideally equivalent to statutory adoption pay and leave
- Payment of more than the National Minimum Wage or National Living Wage (as appropriate) to the contract workforce
- Monitoring and reporting of gender and ethnicity pay gaps and plans to address them where necessary
- Entitlement to sick pay for the contract workforce, with provision in place for any staff who do not meet the earnings threshold for statutory sick pay, payment of sick pay from day one of absence and payment of staff on the contract workforce who are off sick a replacement income of 100% of their usual earnings for as long as possible
- Plans for an appropriate income replacement policy for staff who are required to spend time away from work to care for a sick dependent or close relative
- Understanding of in-work progression issues affecting the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
- Measures to support in-work progression to help people in the contract workforce, to move into higher paid work by developing new skills relevant to the contract
- Support for the contract workforce by providing career advice, and providing opportunities for staff working on the contract with in-work progression career development into known skills shortages or high growth areas
- Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
- Volunteering opportunities for staff
- Understanding of the modern slavery risks and issues affecting the market, industry, sector or country (of origin or of source) relevant to the contract, and the workforce in the supplier’s own organisation and those of its key subcontractors
- Measures to identify, mitigate and manage modern slavery risks relating to the contract and how these will be implemented
- Outline policies and practices to be applied to or put in place for the contract to mitigate and manage modern slavery risks, including: Pre-employment checks, recruitment practices. Workplace conditions, safeguarding plans and processes in place and regular monitoring with relevant groups considered, which may include sampling
- How these flow down the supply chain and are monitored Illustrative examples include reporting, site visits, audits, etc.
- How to ensure business decisions re: price/cost, short lead times, payment timescales do not create modern slavery risks in the supply chain
- Means of influencing staff, suppliers, customers, communities and/or any other appropriate stakeholders with respect to modern slavery risks relating to the contract
-
Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.
Policy Outcome 2: Skills for growth: Supporting growth sectors and addressing skills gaps.
- Understanding of employment and relevant skills issues, and of the education and training issues relating to the contract. Illustrative examples: demographics, skills shortages, new opportunities in high growth sectors, geographic/local community and skills/employment challenges
- Support for educational attainment relevant to the contract, including training schemes that address skills gaps and result in recognised qualifications
- Activities to support relevant sector related skills growth and sustainability in the contract workforce. Illustrative examples: careers talks, curriculum support, literacy support, safety talks and volunteering
- Delivery of apprenticeships, supported internships and T Level industry placement opportunities (Level 2, 3 and 4+) in relation to the contract
-
Mission: Kick start economic growth. To secure the highest sustained growth in the G7 - with good jobs and productivity growth in every part of the country making everyone, not just a few, better off.
Policy Outcome 3: Resilient, innovative and flexible supply chains: Support economic growth through enabling resilient businesses, opportunities for small businesses and voluntary, community and social enterprises
- Understanding of the types of businesses in the market and the level of participation by new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutuals
- Plans for engaging a diverse range of businesses in engagement activities prior to appointing subcontractors (including activities prior to award of the main contract and during the contract term)
- Activities that demonstrate a collaborative way to work with a diverse range of businesses as part of the supply chain
- Ensuring accessibility to contracting and subcontracting opportunities for disabled business owners and employees
- Structuring of the supply chain selection process to ensure fairness (e.g. anti-corruption) and encourages participation by a diverse range of businesses, including with regard to new businesses, entrepreneurs, start-ups, SMEs, VCSEs and mutual
- Methods for engaging with different parts of the community (including the education system and charities representing the community) and how communities come together to inform decisions, strategy and projects to leave a positive legacy for future generations
- Measures to involve local stakeholders and/or users in design (e.g. in the design of services, systems, products or buildings)
- Plans for positive actions with community groups.
- Plans to respond flexibly and adapt approaches to community engagement and initiatives
-
Mission: Make Britain a clean energy superpower: To cut bills, create jobs and deliver security with cheaper, zero-carbon electricity by 2030, accelerating to net zero
Policy Outcome 4: Sustainable procurement practices: Reducing carbon footprints, minimising waste, and promoting the use of clean energy and green technologies.
- Understanding of opportunities for additional environmental benefits delivery in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
- Collaborative ways of working with the supply chain to deliver additional environmental benefits in the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
- Delivery of additional environmental benefits through the performance of the contract, including working towards net zero carbon emissions and use of clean energy and green technologies
- Understanding of how to influence staff, suppliers, customers, communities and/or any other appropriate stakeholders through the delivery of the contract to support climate and nature protection and improvement
- Activities to reconnect people with the environment and increase awareness of ways to protect and enhance it
-
Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain
Policy Outcome 6: Employment and training: For those who face barriers to employment
- Understanding of employment and skills issues, and of the skills and employment shortages of high growth sectors relating to the contract
- Creation of employment opportunities particularly for those who face barriers to employment, such as prison leavers, care leavers and/or who are located in deprived areas, and for people in industries with known skills shortages or in high growth sectors
- Delivery of training schemes and programmes to address any identified skills gaps and under-representation in the workforce for the contract (e.g. prison leavers, care leavers, kinship carers, disabled people)
- Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
- Understanding of the issues affecting the representation of disabled people in the workforce in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors
- Collection of the views and expertise of disabled people and their representative organisations on successfully supporting disabled employees or applicants
- Inclusive and accessible recruitment practices, and retention-focused activities, including those provided in the Guide for line managers on recruiting, managing and developing people with a disability or health condition
- Introducing transparency to pay and reward processes
- Offering a range of quality opportunities with routes of progression if appropriate, e.g. T Level industry placements, students supported into higher level apprenticeships.
- Working conditions which promote an inclusive working environment and promote retention and progression
- Other measures to provide equality of opportunity for disabled people and those with health conditions into employment, including becoming a Disability Confident employer and inclusion of supported businesses in the contract supply chain
- Understanding of the issues affecting inequality in employment, skills and pay in the market, industry or sector relevant to the contract, and in the supplier’s own organisation and those of its key sub-contractors. Measures to tackle inequality in employment, skills and pay in the contract workforce
- Inclusive and accessible development practices, including guidance for line managers on recruiting, managing and developing people with a disability or health condition
-
Mission: Break down barriers to opportunity: By reforming our childcare and education systems, to make sure there is no class ceiling on the ambitions of young people in Britain
Policy Outcome 7: Creating a pipeline of opportunities: For the contract workforce, reducing barriers to entry for under-represented groups.
- Understanding of the issues affecting the development of new skills by target cohort
- Understanding of the underlying factors affecting improvements to reduce barriers to entry and training schemes for the target cohort(s) related to the contract workforce
- Other measures to offer development opportunities for the target cohort(s) in the contract workforce
- Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
- Understanding of issues relating to entering the contract workforce
- Creation of outreach activities to create a pipeline of employees for the future contract delivery
- Content of the outreach activity is designed to suit the target cohort
- Advertising, promotional and outreach activities designed to raise awareness of the offer to reach the target cohort
-
Mission: Build an NHS fit for the future: That is there when people need it; with fewer lives lost to the biggest killers; in a fairer Britain, where everyone lives well for longer.
Policy Outcome 8: Increasing productivity through physical and mental wellbeing: In the supply chain and communities in the relevant area.
- Understanding of issues relating to health and wellbeing, including physical and mental health, in the contract workforce
- Understanding barriers to access to health and social care services or employment opportunities e.g. digital inclusion
- Inclusive and accessible recruitment practices, development practices and retention policies that support-focused activities including those provided in the Guide for line managers on recruiting, managing and developing which support people with a disability or health condition
- Actions to invest in the physical and mental health and wellbeing of the contract workforce
-