CDS

Digizuite

Digizuite is a digital asset management (DAM) platform for organisations to streamline creative workflows, improve collaboration, and enrich customer experiences across different channels, geographies and verticals. CDS provides Digizuite design, implementation and support to accelerate and assure your delivery of personalised, consistent, and rich media content from a single platform.

Features

• Easy-to-use, intuitive, mobile-friendly user interface (UI) and user experience (UX)
• Collaboration and sharing via comments, collections, and publishing
• Efficient organisation of assets by metadata, folders and collections
• Strong and intuitive search by filters and advanced options
• Related asset, preview and print for efficient daily usage
• Editing (tag, zoom, crop, trim, annotate) integrates with Adobe CC
• DAM workflows and asset lifecycle with approval and expiration
• Governance through rights management and role-based version control
• Reporting through Microsoft Power BI or similar BI tools
• Scalability and performance across numbers and sizes of assets

Benefits

• Easy and secure digital asset management with one single repository
• Easy archival, search, share and reuse of assets
• Improved brand governance by approval, expiration and repurpose
• Facilitate high-quality self-service around the clock
• Reduced manual tasks by optimised processes and automatic workflows
• Improved collaboration by versioning, comments and roll-back
• Benefit from automated workflows for approval processes and sharing
• Reduced risk of brand corruption
• Reduced risk of incorrect or outdated content reaching the market
• Improved team collaboration across departments

£2,100 to £8,100 an instance a month

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at bidteam@cds.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

985783430553737

Contact

Matt Johnson
0113 399 4000
bidteam@cds.co.uk

Service scope

• Software add-on or extension: Yes, but can also be used as a standalone service
• What software services is the service an extension to: Optimizely, Sitecore, Adobe creative cloud
• Cloud deployment model:
  • Public cloud
  • Private cloud
• Service constraints: N/A
• System requirements:
  • A modern browser
  • Android or iOS native application for mobile edits

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: 9am-5pm Monday to Friday as standard; up to 24x7x365 by arrangement. SLAs vary by contract
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.1 AA or EN 301 549
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: We provide second- and third-line support and maintenance for deployed services via our ISO 20000-certified Service Desk, which uses an ITIL methodology to maintain the integrity and availability of business-critical, high profile and complex systems. Our Service Desk provides: •Incident and service request management •Problem management •Change management •Release and deployment management •Service level management and service reporting •Configuration management •Service management plan •Service level agreement. Clients can interact with the Service Desk via email, telephone or via an online ticketing system. All CDS Service Managers and Service Desk staff are ITIL-certified. Support and maintenance contracts stipulate a minimum level of support provision per month, appropriate to the size and complexity of the service; this entitles clients to a certain number of hours of support, at standard day rate. Additional time is chargeable at the agreed contract day rate. The SLA is flexible and can be tailored to customers’ requirements; as support needs vary, provision can be reviewed every six months to ensure it continues to meet client requirements. Typical SLAs include Service Desk support Monday to Friday, 9am to 5pm; we can provide out of hours (on-call) support, up to 24x7x365.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: As well as continual ‘on the job’ knowledge transfer to upskill client teams, we can provide more formal, comprehensive training for administrators and users of the environments, SaaS solutions and applications we deploy, to support a smooth transition into business as usual. Training is fully bespoke to client needs and can be delivered either in-person or remotely. We provide robust supporting documentation, including step-by-step instructions and screenshots of systems and processes. We also provide a ‘train the trainer’ service, equipping clients to manage their own training and create their own enduring capability.
• Service documentation: Yes
• Documentation formats: PDF
• End-of-contract data extraction: Ownership of data contained in any solution belongs to and rests with the client; as the service is decommissioned, raw data will be transferred to the client. CDS is certified to ISO 27001 for data security and will always adhere to these standards – including data removal and destruction. As standard, intellectual property produced during CDS engagements belongs to the client.
• End-of-contract process: CDS will provide an exit plan for client approval. This will cover matters such as knowledge transfer and documentation, roll-off schedules, data and asset transfer, intellectual property and removal of access and permissions.

Using the service

• Web browser interface: Yes
• Supported browsers:
  • Internet Explorer 11
  • Microsoft Edge
  • Firefox
  • Chrome
  • Safari
• Application to install: Yes
• Compatible operating systems:
  • Android
  • IOS
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: The Digizuite Mobile app is always safely connected to your Digizuite platform. It’s easy to use, aesthetically pleasing, and provides a simple overview of your content. Mobile app features include:; ; •Offline storage and offline synchronisation; •Save favourite assets; •Gallery asset view; •Search assets; •Asset and metadata preview; •Support for guest & internal login; •The app will connect to any specified environment; •White label solution; •Notification Centre; •Collections Support. Create, Share or Collaborate; •Upload Support. Upload Assets from Camera and from Files; •Supports iOS (iOS 10+) and Android (Android 7.0+). Smart Phone and Tablet; •Uses native sharing for multiple sharing options.
• Service interface: Yes
• User support accessibility: WCAG 2.1 AA or EN 301 549
• Description of service interface: Digizuite's interface enables users to search, sort, upload, delete, edit and manage various approved versions of media assets, from images, PDF’s, photographs, audio, AR/VR, 3D and video.
• Accessibility standards: None or don’t know
• Description of accessibility: The service is designed to be as easy to use as possible and to follow the Web Content Accessibility Guidelines (WCAG) 2.0 guidelines.
• Accessibility testing: No testing has been done with assistive technology
• API: Yes
• What users can and can't do using the API: Digizuite's API is central in everything they do and using their API gives you 100% control of all functionality. ; ; Digizuite API enables you to integrate external applications and services with assets and metadata within Digizuite™. All of their own products within the Digizuite™ portfolio, like Media Manager and DAM for Sitecore, are all using the API exclusively in their integration. ; ; The API can be consumed using any HTTPS capable client or development language (e.g. C#, JS, Postman, Powershell).; ; Find the documentation here: https://digizuite.atlassian.net/wiki/spaces/DD/pages/3000406852
• API documentation: Yes
• API documentation formats: HTML
• API sandbox or test environment: No
• Customisation available: Yes
• Description of customisation: Digizuite provides a number of configuration options that allow users to manage security, system roles, automated workflows, data stored and find content through custom filter options. ; ; Digizuite's API enables you to integrate external applications and services, with assets and metadata within Digizuite providing the buyer with complete control of the system.

Scaling

• Independence of resources: The Digizuite platform is highly scalable with customer solutions up to approx 2 million source assets (and internally handling up to 8x). The solution scales dynamically with both storage (BLOB storage or disk) and processing power (CPU, RAM, Servers).

Analytics

• Service usage metrics: Yes
• Metrics types: Digizuite DAM’s Power BI dashboard is an integration that can help you quickly make reports, find what assets are downloaded the most (and the least) and view the location of where users are downloading assets. ; ; By having access to this data, you can optimise the way you organise your assets and your content. For example, adding better metadata to assets so that people can find them (and use them).
• Reporting types: Real-time dashboards

Resellers

• Supplier type: Reseller providing extra features and support
• Organisation whose services are being resold: Digizuite

Staff security

• Staff security clearance: Other security clearance
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • United Kingdom
  • European Economic Area (EEA)
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: ‘IT Health Check’ performed by a CHECK service provider
• Protecting data at rest:
  • Physical access control, complying with CSA CCM v3.0
  • Encryption of all physical media
• Data sanitisation process: Yes
• Data sanitisation type: Explicit overwriting of storage before reallocation
• Equipment disposal approach: Complying with a recognised standard, for example CSA CCM v.30, CAS (Sanitisation) or ISO/IEC 27001

Data importing and exporting

• Data export approach: Digizuite incorporates a specific export application known as 'Exporter' it is designed for exporting assets (images, documents, videos, etc) and their metadata (title, keywords, description, etc) from a DAM Centre. The Exporter exports assets and their metadata to a folder on your computer. The metadata can be exported as one XML file per asset or one big Excel sheet for all the exported assets.
• Data export formats:
  • CSV
  • Other
• Other data export formats:
  • XML
  • Xlsx
  • Virtually any digital file type can be stored and managed.
  • All major video types
  • All major document formats
  • All major Image types
  • All major audio file types
• Data import formats:
  • CSV
  • Other
• Other data import formats:
  • XML
  • Xlsx
  • Virtually any digital file type can be stored and managed.
  • All major Image types
  • All major document formats
  • All major video types
  • All major audio file types

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: 99% availability
• Approach to resilience: Available on request
• Outage reporting: Email alerts

Identity and authentication

• User authentication needed: Yes
• User authentication:
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password
• Access restrictions in management interfaces and support channels: The Digizuite DAM Centre administration panel offers an easy security management system where each folder can be setup up with individual permissions to allow limited access to content inside.; ; Management interfaces and support channels require username and a strong password. Two factor authentication can be utilised in combination with this. Access to management interfaces are only available from the CDS network.
• Access restriction testing frequency: At least once a year
• Management access authentication:
  • 2-factor authentication
  • Identity federation with existing provider (for example Google Apps)
  • Username or password

Audit information for users

• Access to user activity audit information: Users contact the support team to get audit information
• How long user audit data is stored for: At least 12 months
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: At least 12 months
• How long system logs are stored for: Between 1 month and 6 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: NQA
• ISO/IEC 27001 accreditation date: 13/7/2021
• What the ISO/IEC 27001 doesn’t cover: N/A
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: No
• Cyber essentials plus: Yes
• Other security certifications: No

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: CDS is certificated to BS EN ISO27001 – Information Security Management System and registered under the Data Protection Act 1998. (DPA No. Z5255664), and is Cyber Essentials Plus certified. CDS ensures client information is securely maintained through our audited processes and procedures. These are detailed in our SYSOPS which form part of our ISO27001 accreditation which is independently audited twice yearly. Our SYSOPS cover personnel and IT security requirements. All staff are BPSS cleared at minimum. CDS endeavours to ensure that personal data is kept secure against unauthorised or unlawful loss or disclosure. CDS employs a dedicated Security manager (ITSM).

Operational security

• Configuration and change management standard: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Configuration and change management approach: CDS operate a mature Change Management process, which is certified to the ISO 20000 standard. We ensure that all configuration or service changes are put through a controlled Change Management process, to ensure that impact and risk are managed, quality is maintained, and that changes are planned, documented and approved. Impact and risk assessment includes security considerations. Our Change Register is underpinned by a Configuration Management toolset and process, which charts the lifecycle of configuration items, and allows for them to be linked to service transactions, such as incidents and changes.
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: CDS undertake periodic independent pen and vulnerability scanning of our networks and network services. This forms part of our ISO 27001 and Cyber Essentials Plus accreditation. CDS also undertake vulnerability scanning of client solutions during development and at the point of release. Nessus scans of the whole environment are performed weekly. Any identified vulnerabilities are assessed based upon the threat type and business risk. Those issues requiring attention form part of a remediation plan. The individual items are logged and assigned a priority based upon severity and tracked through our ITIL service desk.
• Protective monitoring type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Protective monitoring approach: Our perimeter networks are protected with DDoS mitigation layer which is further reinforced with threat detection and response as part of every ingress/egress point. IDS and IPS are in place on all firewalls and all suspicious activity is logged and alerted to a central location. Additionally all firewalls and networks are registered with the NCSC Early Warning service. Infrastructure device logs are reported to a centralised SIEM solution with profiling in place to detect malicious activities such as repeated, failed administrator login attempts as well as more sophisticated events indicating exfiltration attempts.
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: CDS operate a mature Incident and Service Request Management process, certified to the ISO 20000 standard. The process is operated by our Service Management tool, which is interactive and can be configured to support the ticket workflow and metrics agreed with customers. Customers can report and update incidents via our interactive portal, email and telephone. Though we operate a core Incident Management policy and process, these can be tailored within customers Service Level Agreements to support common incidents and events. We operate a separate Major Incident Management process, which can provide incident reports, post-mortems etc., when criteria are triggered.

Secure development

• Approach to secure software development best practice: Independent review of processes (for example CESG CPA Build Standard, ISO/IEC 27034, ISO/IEC 27001 or CSA CCM v3.0)

Public sector networks

• Connection to public sector networks: No

Social Value

• Fighting climate change:

  Fighting climate change

  CDS is certified to the internationally recognised standard BS EN ISO 14001: 2004 – Environmental Management. The standard underpins our commitment to look after the environment, prevent negative environmental impacts, manage waste and reduce our carbon footprint. CDS is Planet Mark accredited, helping us to transform society, the environment and economy by measuring our carbon and social data. Our Carbon Reduction Plan sets corporate continual improvement goals, strategies and annual targets and CDS has pledged to halve our carbon emissions by 2030 and be carbon-neutral by 2050. The Bailie Group (of which CDS is part), is applying for ISO 50001 Energy Management System certification in 2022, which will focus our efforts on continually improving energy performance. Example initiatives and activities designed to fight climate change include: • Mandatory environmental awareness training for all new staff. Thereafter, all staff are required to complete annual refresher training • Introducing site-wide recycling facilities and waste streaming • Regular staff awareness bulletins on the company’s intranet on environment and sustainability best practices, to encourage behavioural change among staff • Replacing bottled water and disposable cups with personal water bottles and reusable insulated coffee cups, to replace single use plastics • Refurbishing our Leeds office to make it more environmentally friendly including changing the entire building to LED lighting with PIR sensors on the lights and replacing gas boilers with air source heating • Providing season ticket loans for public transport to reduce single car use • Investing in collaboration tools and video conferencing to eliminate unnecessary travel • Adding additional questions into our procurement compliance checklist, to encourage all of our potential suppliers to adopt sustainable practices.
• Covid-19 recovery:

  Covid-19 recovery

  Through our work with local authorities, transport and national infrastructure clients, we have supported many communications campaigns designed to support recovery from the impacts of Covid-19 in local communities. This includes: • Transport for London: working as TfL’s print and communications partner, CDS has supported the campaign to encourage people safely back onto public transport, producing outdoor media, train/bus stickers, signage and leaflets • London Borough of Lambeth: as Lambeth’s print partner, we have supported the borough council with its response to Covid-19, and delivering communications campaigns reaching citizens and businesses. Most recently, this has focussed on supporting recovery and economic regeneration • CDS supported Make it York (an organisation supporting York-based businesses to achieve economic prosperity) to deliver a campaign encouraging shoppers safely back into the city. Other initiaitives and activities include: • Offering opportunities for work experience, such as unpaid student placements • Providing apprenticeships • Improving workplace conditions including effective social distancing, increased cleaning and flexible, hybrid working • Creating employment opportunities for people made unemployed by Covid-19
• Tackling economic inequality:

  Tackling economic inequality

  CDS provides a range of initiatives designed to create new businesses, new jobs and new skills within our local community. These include: • Apprenticeships and work experience, particularly for people who face barriers to employment. In the past two years, we have provided nine apprenticeship positions at our Leeds head office, of which four have become full-time employees. This year, we plan to offer around 20 new apprenticeship roles across the company. • Local employment: as a national company, CDS operates from six offices, each run as an autonomous business unit, managed by local teams. This regional structure has resulted in CDS becoming a community-focussed organisation, owing to local recruitment. • Engagement with local SMEs to encourage spend in the community. • Volunteering: many CDS staff give up their free time to volunteer as part of our charity initiatives.
• Equal opportunity:

  Equal opportunity

  CDS’ fully hybrid working model enables participation by people from across the country, including people experiencing limited mobility, neurodivergence and/or clinical vulnerability. Our Leeds head office is also highly accessible, with ground-floor access, a disabled toilet, a lift to the first and second floors and step-free access to all meeting spaces and refreshment areas. CDS operates an inclusive and accessible recruitment practice; we actively encourage applications from suitably qualified and eligible candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Our recruitment process is fair, equal, and non-discriminatory and works on the premise that the best person for the role will be offered the job. As part of our people strategy, we will be using the Disability Confident standard to inform how we can provide opportunities for disabled people to join the organisation in the future. Other initiatives and activities include: - STEM Programme: designed to break down barriers that might prevent young people from pursuing a career in technology - Structured staff appraisal process to identify individual skill gaps, and a training programme and assigned budget for delivering Personal Development Plans.
• Wellbeing:

  Wellbeing

  We support the health and wellbeing of our staff through a range of initiatives including: - Employee Assistance Programme -Trained Mental Health First Aiders - Flexible working hours to balance work and home activities - Personal healthcare plan - Staff social committee who organise regular events e.g., quizzes, film nights, meals out - Charity work in support of our chosen charity partner - Organised sponsored physical activities including the Yorkshire Three Peaks and ‘Tour de CDS’ - Cycle to Work Scheme, bike storage and shower facilities to encourage exercise - Free yoga classes and back massages - Quarterly staff engagement survey - Monthly ‘360’ reviews and professional development plans for all staff - Inclusive and accessible recruitment practices - Employee intranet providing regular content on wellbeing topics, including mental health and promoting awareness days such as Time to Talk

Pricing

• Price: £2,100 to £8,100 an instance a month
• Discount for educational organisations: No
• Free trial available: No

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at bidteam@cds.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.