Whitespace Work software

Whitespace Resident Mobile App

The Whitespace Resident Mobile App gives residents access to information about their waste collection services and allows them to report issues like missed bins collections, graffiti and fly tipping.

Features

• Calendar shows when the next waste collection is due
• Automatic notifications
• Residents can report issues like graffiti directly to the council
• Information collected can be fed into your CRM system
• Keep residents up-to-date with the latest local news
• The app can be fully branded

Benefits

• Fewer customer queries
• Reduced missed bin collections
• Accurately reports issues
• Automates raising tasks
• Integrate other service areas
• Information publish instantly

£10,000 to £40,000 an instance a year

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Rhiain.Dixon@whitespacews.com. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 14

Service ID

994338544897911

Contact

Rhiain Dixon
01483231663
Rhiain.Dixon@whitespacews.com

Service scope

• Software add-on or extension: No
• Cloud deployment model: Public cloud
• Service constraints: Please contact Whitespace for more details.
• System requirements:
  • Web browser, Edge and Chrome
  • Modern iPhone or Android phone
  • An Amazon Alexa enabled device(optional for Alexa Skill only)

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Service support hours Monday to Friday 07:30 and 17:30, excluding national holidays. ; Out of hours critical technical support line 05:00 to 09:00 weekdays and weekends (excluding Christmas day, Boxing Day and new year). ; P1 - Major impact ; Acknowledge: 15 minutes; Temporary workaround: 8 hours; Permanent fix: 5 business days; P2 - High impact ; Acknowledge: 1 hour; Temporary workaround: 24 hours; Permanent fix: 30 business days; P3 - Medium impact ; Acknowledge: 24 hours; Temporary workaround: Reasonable and agreed ; Permanent fix: Reasonable and agreed ; P4 - Low impact; Acknowledge: 5 days; Temporary workaround: Reasonable and agreed ; Permanent fix: Reasonable and agreed
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: WCAG 2.1 AA or EN 301 549
• Phone support: Yes
• Phone support availability: 9 to 5 (UK time), Monday to Friday
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: Account Manager is available between 09:00 to 17:30. Whitespace Service support hours are Monday to Friday between 07:30 and 17:30 UK time, excluding national holidays. ; In addition, we have set up an out of hours critical technical support line. This is available from 05:00 to 09:00 weekdays and weekends (excluding Christmas day, Boxing Day and new year’s). The introduction of the out of hours technical support line from 5am, ensures that we have someone on standby when the crews are turning up and leaving the depot.
• Support available to third parties: No

Onboarding and offboarding

• Getting started: The product is a SaaS product and is deployed immediately upon request and contract signature. When the customer has access, they have all documentation, user interface and technical documentation available to them to start using the product straight away.
• Service documentation: Yes
• Documentation formats: PDF
• End-of-contract data extraction: At the End or the expiration of the Call-Off Contract, the data will be supplied back to the buyer as a csv file.
• End-of-contract process: The price paid will include all necessary rights to access and use the system during the contract term. When the term ends, and assuming there is no continuation, the system will be turned off and access will be lost. Towards the end of the contract, Whitespace will make contact with the customer to discuss options.

Using the service

• Web browser interface: No
• Application to install: Yes
• Compatible operating systems:
  • Android
  • IOS
• Designed for use on mobile devices: Yes
• Differences between the mobile and desktop service: The application is a native mobile app available as a free download for residents from the Apple and Google Play app stores. The admin portal used to manage the mobile app is provided via a web browser application.
• Service interface: Yes
• User support accessibility: WCAG 2.1 AA or EN 301 549
• Description of service interface: The user interface is accessible using a supported web browser.
• Accessibility standards: WCAG 2.1 AA or EN 301 549
• Accessibility testing: The application has been tested by users with accessibility needs.
• API: Yes
• What users can and can't do using the API: The platform has a comprehensive set of API's which permit extensive use of the platform. These provide a range of functions including handling issues reported to the council, address lookups, waste collection information and push notifications for residents.; There are also APIs and tools available to import data into the platform from back office systems.; API information and documentation is available on request.
• API documentation: Yes
• API documentation formats:
  • HTML
  • PDF
• API sandbox or test environment: Yes
• Customisation available: Yes
• Description of customisation: The user will be able to customise: Logo branding and colour schemes, Mobile templates (create any template using multiple field types via drag & drop interface). All workflow associated with templates (i.e. who to email, what type of output, create job from template based on conditions etc). PDF and other data outputs (Email, CSV, TXT). Deploy customised versions of the app.; ; We provide several modules available out of the box to cover a wide range of services/functions, such as recycling & waste, planning applications, incident reporting with back-office integration.; The platform also includes a comprehensive push notification capability to enable custom messages to be sent to targeted groups of residents.

Scaling

• Independence of resources: Whitespace Resident app platform is hosted using Amazon Web Services (AWS) EC2 Elastic Computing environment, ensuring the platform can dynamically scale with demand.

Analytics

• Service usage metrics: Yes
• Metrics types: A range of service usage metrics are provided. Details include numbers of users by mobile platform, push notifications sent, API usage, module usage breakdown and form submission details.
• Reporting types:
  • Real-time dashboards
  • Regular reports

Resellers

• Supplier type: Reseller providing extra features and support
• Organisation whose services are being resold: Cloud 9 Technologies

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Up to Baseline Personnel Security Standard (BPSS)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations:
  • United Kingdom
  • European Economic Area (EEA)
• User control over data storage and processing locations: No
• Datacentre security standards: Managed by a third party
• Penetration testing frequency: At least once a year
• Penetration testing approach: In-house
• Protecting data at rest: Physical access control, complying with CSA CCM v3.0
• Data sanitisation process: Yes
• Data sanitisation type: Deleted data can’t be directly accessed
• Equipment disposal approach: In-house destruction process

Data importing and exporting

• Data export approach: Via CSV files and REST web services
• Data export formats: CSV
• Data import formats: CSV

Data-in-transit protection

• Data protection between buyer and supplier networks: TLS (version 1.2 or above)
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: SLA is based on System Availability of 99.8%.
• Approach to resilience: The service is hosted on the Amazon Web Services (AWS)cloud platform and is spread across multiple availability zones for maximum resilience.
• Outage reporting: Customer's are contacted directly by a member of the company. Email alerts can be setup upon request from Whitespace monitoring tools

Identity and authentication

• User authentication needed: No
• Access restrictions in management interfaces and support channels: Role-based access control governs which users can access functionality in the admin portal.
• Access restriction testing frequency: At least once a year
• Management access authentication: Username or password

Audit information for users

• Access to user activity audit information: Users have access to real-time audit information
• How long user audit data is stored for: User-defined
• Access to supplier activity audit information: Users have access to real-time audit information
• How long supplier audit data is stored for: User-defined
• How long system logs are stored for: Between 6 months and 12 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: QMS International
• ISO/IEC 27001 accreditation date: 06/09/2017
• What the ISO/IEC 27001 doesn’t cover: All Customer information is included within the Whitespace ISO27001 scope.
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: Yes
• Who accredited the PCI DSS certification: SecureTrust
• PCI DSS accreditation date: 17/01/2022
• What the PCI DSS doesn’t cover: Collection or processing of payment card data.
• Cyber essentials: Yes
• Cyber essentials plus: No
• Other security certifications: No

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: ISO 27001

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: All changes are requested and documented through a centralised channel. Change impact analysis is then carried out. The Change Advisory Board assess the change and recommend action. The change is prioritised and scheduled with other requests. During development, integration and regression testing is carried out and the code is reviewed. All code is stored in a GIT version control system and all changes to the codebase are fully auditable.
• Vulnerability management type: Supplier-defined controls
• Vulnerability management approach: Whitespace is ISO27001 Certified. Whitespace subscribe to threat intelligence feeds from NCSC and CiSP. Threats are risk assessed in accordance with our Risk Management procedure, which includes time objectives for patch deployment according to severity. Performance against objectives is measured and reported in our externally audited ISO27001 Measures and Metrics procedure.
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: The Whitespace solution is multi-point monitored, with security vulnerabilities reported to the Whitespace Service Desk and to Whitespace's hosting partner. Vulnerabilities are risk assessed and a corrective plan is created in line with Whitespace's ISMS.
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: Whitespace follow a defined incident management process, in line with its ISMS. Affected customers are notified and remain updated during the incident. Notifications are sent via the Service Desk and via email. Once resolved, incidents reports are available on request.

Secure development

• Approach to secure software development best practice: Supplier-defined process

Public sector networks

• Connection to public sector networks: No

Social Value

• Social Value:

  Social Value

  • Fighting climate change
  • Tackling economic inequality
  • Equal opportunity
  • Wellbeing

  Fighting climate change

  Whitespace holds the ISO14001 : Environmental Management System accreditation. In addition, Whitespace have been tracking our carbon footprint for 4 years, measuring energy usage at the office and the fuel used by employees travelling to and from customers and commuting to work. This helped us to establish our baseline for achieving carbon neutral status, as well as enabling us to monitor the impact of energy changes and our corporate responsibility to carbon usage. Based on 2023 Carbon emissions level, the business has invested in a Verified Carbon Standard offset project which will plant trees in the UK and invest in reducing deforestation in South America. It is the business’s intention to continue with carbon offset investment in future years. This investment makes Whitespace a carbon neutral company. Whitespace solutions support our customers in improving recycling rates, reducing paper usage and providing more efficient services which in tern reduces the impact on the environment.

  Tackling economic inequality

  VCSEs/MSMEs/SMEs like ours form the backbone of the UK economy, supporting local communities to grow and be prosperous. We are committed to supporting SMEs through our supply chain, creating and supporting sustainable jobs in the communities we serve and increasing our positive impact on disadvantaged groups and the natural environment. Understanding the value of such organisations we are providing expert business advice to them on various topics, such as technology and digital skills, cyber security, finance and sustainability. In addition, we support the Voluntary and Community Sector through the provision of free Whitespace mobile licences to a local charity/ voluntary organisation.

  Equal opportunity

  Software Management industry has been active towards Equality, Diversity and Inclusion. For us, it is one of the top agendas. We have planned equality and diversity training courses for staff and our supply chain through online sessions at all levels.

  Wellbeing

  We have a comprehensive Wellbeing programme in place for our staff members.

Pricing

• Price: £10,000 to £40,000 an instance a year
• Discount for educational organisations: No
• Free trial available: No

Service documents

• Pricing document

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at Rhiain.Dixon@whitespacews.com. Tell them what format you need. It will help if you say what assistive technology you use.