Core

Aurora Identity and Access Management (IDAM) - CoreGov

Aurora is a cloud-based Identity and Access Management platform. It contains Role Based Access and engines for enterprise level policy/rule based provisioning, update and de-provisioning, user synchronisation and workflow based authorisation and escalation notifications. Aurora can be branded and scripting is available for any customised policy or workflow requirements.

Features

• Identity Vault for single authoritative identity and authentication
• Enterprise role based access control (RBAC) with query-based views
• Manage Office365 Users and Mailboxes
• Automated user provisioning and de-provisioning from AD and HR systems
• Secure web based access from any browser on any device
• Secure 2 factor authentication from hard or soft tokens
• User self-service password reset via traditional Q&A or 2factor token
• Self-service portals for user attributes and group membership
• Over 50 enterprise level audit reports out of the box
• User identity workflow, authorisation workflow and full lifecycle management

Benefits

• One username and one password for your users to remember
• Empower user self-service with access from any device or browser
• Put the business back in charge of group membership
• Reduce admin mistakes/workload with automated workflows
• Reduce admin mistakes with locked value drop-down lists
• Workflows can automate typical manual changes during the provisioning/deprovisiong cycles
• All user and group changes are audited with before/after values
• Automated user synchronisation from multiple source systems
• We’re always at hand with 24/7 multi-lingual support
• Reduced cost of ownership of cloud SaaS based applications

£1.00 to £10.00 a user a month

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at webenquiry@core.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.

Framework

G-Cloud 13

Service ID

913566035782242

Contact

Paul Saer
+44 (0) 207 626 0516
webenquiry@core.co.uk

Service scope

• Service constraints: None
• System requirements:
  • Works with any modern browser
  • Works on any device

User support

• Email or online ticketing support: Email or online ticketing
• Support response times: Response times are dependent on the request raised. For Managed Services tickets, the response times for different request types are listed in the Service Description document.
• User can manage status and priority of support tickets: Yes
• Online ticketing support accessibility: None or don’t know
• Phone support: Yes
• Phone support availability: 24 hours, 7 days a week
• Web chat support: No
• Onsite support: Yes, at extra cost
• Support levels: See rate card. Depending on chosen products and services.
• Support available to third parties: Yes

Onboarding and offboarding

• Getting started: Core have various plans available for training. Some training is face to face for Administrators but we have extensive user based online training for our SaaS offerings. User documentation is provided where required in electronic format.
• Service documentation: Yes
• Documentation formats:
  • PDF
  • Other
• Other documentation formats: Microsoft Word (.doc)
• End-of-contract data extraction: Core provide a data extraction service for all of our customer data. 3rd party migration software will be used at an extra cost depending on where the data resides and the amount of data to offboard. Standard day rates apply for this service as per the SFIA rate card.; ; All data is encrypted while stored in Azure/Aurora and is securely deleted to all government standards for OFFICIAL level data upon termination of service. We can provide data extracts from any of the system run in Azure or we can off board the whole virtual machine upon request, however licensing is not transferable and the client is responsible for ensuring they are compliant with Microsoft and any 3rd party licensing for software that may be running on any system we provide as an extraction request.
• End-of-contract process: The off-boarding high level process is as follow:; • An authorised client representative formally notifies Core to terminate the service.; • The date and time at which access to the service will be formally agreed.; o All access to servers will cease at this time.; o All networking components / VPN connections will be halted at this time.; • All data requested to be extracted from the servers will be taken out after the access have been cut off. Data extraction fees are on a time and materials basis from the SFIA rate card.; • Once all data extracts are complete all servers for the solution will be programmatically wiped from the IaaS backend including all backups, storage and recovery vaults. This process cannot be reversed once completed and data is permanently wiped and totally unrecoverable once removed.; • Billing for the service will be calculated up to the point at which all servers and services have been wiped from the system and a final bill with usage breakdown will be issued.

Using the service

• Web browser interface: Yes
• Using the web interface: Aurora has a web based interface for user/group management and workflow authorisation. Users logon to their custom IDM web interface and can search for users or groups. They can only see objects to which they have been delegated rights.
• Web interface accessibility standard: None or don’t know
• How the web interface is accessible: Web site includes enhancements for visual impairment such as large font and high contrast text. But is no available for text readers.
• Web interface accessibility testing: Limited testing against WCAG 2.0 has been done. As the web site contains user information in a form based format it is not suitable for blind users with screen reader software.
• API: Yes
• What users can and can't do using the API: A SOAP interface is available for external connection, however most API's in the toolset are designed for internal extensibility, not external system access as the IDM system is design to be the centre of the identity so we reach into other systems programmatically, not the other way around.
• API automation tools: Other
• Other API automation tools:
  • Azure Automation Services
  • PowerShell
• API documentation: Yes
• API documentation formats: PDF
• Command line interface: Yes
• Command line interface compatibility: Windows
• Using the command line interface: The Command Line Interface is designed for internal extensibility reasons only and is not user available. Core customised the Platform on behalf of the user.

Scaling

• Scaling available: Yes
• Scaling type: Manual
• Independence of resources: Core monitor services for trending growth and add dynamic services as required. The nature of the design in Azure guarantees no impact to end users.
• Usage notifications: Yes
• Usage reporting:
  • Email
  • Other

Analytics

• Infrastructure or application metrics: Yes
• Metrics types:
  • CPU
  • Disk
  • HTTP request and response status
  • Memory
  • Network
  • Number of active instances
  • Other
• Other metrics:
  • Website availability
  • Website loadtimes
• Reporting types:
  • Real-time dashboards
  • Regular reports
  • Reports on request

Resellers

• Supplier type: Reseller providing extra features and support
• Organisation whose services are being resold: Microsoft, Quest Software, One Identity, Nessus

Staff security

• Staff security clearance: Conforms to BS7858:2019
• Government security clearance: Up to Developed Vetting (DV)

Asset protection

• Knowledge of data storage and processing locations: Yes
• Data storage and processing locations: United Kingdom
• User control over data storage and processing locations: Yes
• Datacentre security standards: Complies with a recognised standard (for example CSA CCM version 3.0)
• Penetration testing frequency: At least once a year
• Penetration testing approach: Another external penetration testing organisation
• Protecting data at rest:
  • Physical access control, complying with SSAE-16 / ISAE 3402
  • Physical access control, complying with another standard
  • Encryption of all physical media
• Data sanitisation process: Yes
• Data sanitisation type:
  • Explicit overwriting of storage before reallocation
  • Deleted data can’t be directly accessed
• Equipment disposal approach: A third-party destruction service

Backup and recovery

• Backup and recovery: Yes
• What’s backed up:
  • Virtual Servers
  • Data Drives
  • DataBases
  • End point devices where required
  • Identity Information
  • Online services data (Sharepoint, OneDrive, Exchange online)
  • Logs
• Backup controls: At the storage layer we keep 6 copies of the virtual machine disks available. 3 in the primary datacentre and 3 in the secondary datacentre. Replication of the disks is asynchronous so the RPO for replication is a maximum of 5 minutes for the data disks. Because we keep 6 copies live we take backups on a nightly basis which are stored in a recovery plan of 7 days, 4 weeks, 12 months, 1 year. Charging for storage based per TB.
• Datacentre setup: Multiple datacentres with disaster recovery
• Scheduling backups: Supplier controls the whole backup schedule
• Backup recovery: Users contact the support team

Data-in-transit protection

• Data protection between buyer and supplier networks:
  • Private network or public sector network
  • TLS (version 1.2 or above)
  • IPsec or TLS VPN gateway
• Data protection within supplier network: TLS (version 1.2 or above)

Availability and resilience

• Guaranteed availability: 99.95% ; Severity 1; Incident; Response Time: 60 Mins; Resolution Time: Continuous. 6% of the Daily Charges for the; Service Month in which the incident occurred; if Company does not respond to and resolve; 100% of the Severity 1 Incidents within the; Resolution time within a Service Month; Severity 2; Incident; Response Time: 2 hours; Resolution Time: Continuous unless customer ops out 4% of the Daily Charges for the; Service Month in which the incident occurred; if Company does not respond to and resolve; 100% of the Severity 2 Incidents within the; Resolution time within a Service Month; Severity 3; Incident ; Response Time: 4 hours; Resolution Time: Continuous effort between hours of 9-5 2% of the Daily Charges for the; Service Month in which the incident occurred; if Company does not respond to and resolve; 100% of the Severity 3 Incidents within the; Resolution time within a Service Month; Severity 4; Problem; Response Time: 8 hours; Resolution Time: Continuous effort between hours of 9-5 2% of the Daily Charges for the; Service Month in which the incident occurred; if Company does not respond to and resolve; 100% of the Severity 4 Incidents within the; Resolution time within a Service Month
• Approach to resilience: Additional information on request but Core apply best practice Azure IaaS build specifications.
• Outage reporting: Service outages in Azure are publicly available by default. Instance outages and failovers are reported during an outage of any kind. This will be further reported against during the service review meetings.

Identity and authentication

• User authentication:
  • 2-factor authentication
  • Identity federation with existing provider (for example Google apps)
  • Username or password
• Access restrictions in management interfaces and support channels: All support access channels are controls via privileged account management (PAM) with auditing.
• Access restriction testing frequency: At least every 6 months
• Management access authentication:
  • 2-factor authentication
  • Username or password
• Devices users manage the service through: Dedicated device on a segregated network (providers own provision)

Audit information for users

• Access to user activity audit information: You control when users can access audit information
• How long user audit data is stored for: Between 1 month and 6 months
• Access to supplier activity audit information: Users contact the support team to get audit information
• How long supplier audit data is stored for: Between 1 month and 6 months
• How long system logs are stored for: Between 1 month and 6 months

Standards and certifications

• ISO/IEC 27001 certification: Yes
• Who accredited the ISO/IEC 27001: QMS International Limted
• ISO/IEC 27001 accreditation date: 06/05/2016
• What the ISO/IEC 27001 doesn’t cover: None
• ISO 28000:2007 certification: No
• CSA STAR certification: No
• PCI certification: No
• Cyber essentials: Yes
• Cyber essentials plus: No
• Other security certifications: Yes
• Any other security certifications: Cyber Essentials

Security governance

• Named board-level person responsible for service security: Yes
• Security governance certified: Yes
• Security governance standards: ISO/IEC 27001
• Information security policies and processes: Core follow ISO27001 and ISACA COBIT 5 methodology for policy, process and framework. Other connected frameworks that make up our entire managed service and internal IT support service include ITIL, TOGAF and Prince2.; ; These policies and processes also closely map to the UK Governments Cloud Security Principles.; ; Our framework is managed directly through the CTO's office at Core where the role of DPO also resides for any GDPR compliancy.

Operational security

• Configuration and change management standard: Supplier-defined controls
• Configuration and change management approach: Core has a robust and controlled Change Management process. Requests for change (RFC) are evaluated for the intended (and unintended) outcomes. A risk assessment is performed to understand the risk and impact to both the end user and the client entity. The risk of and the impact of failure is calculated as high, medium or low. The RFC requires three signatories (Platform operations, Platform Security and Service Operations) for the change to be implemented. Services, components, and required changes are tracked through the Service catalogue and Change processes. The service lifetime is aligned to Microsofts product, technology and service lifecycle.
• Vulnerability management type: Conforms to a recognised standard, for example CSA CCM v3.0 or SSAE-16 / ISAE 3402
• Vulnerability management approach: Core have deployed defence in depth with Nessus Cloud and Microsoft System Centre Configuration Manager deployed across all servers and desktops. These products back each other up to provide up to date information on known vulnerabilities and patching requirements. We also use a variety of Microsoft licensed products (but this depends on our client purchasing and risk profiles. These include Cloud App Security, Advanced Threat Protection (Email and endpoint) and Azure Security Centre.; ; Patches are applied as soon as we receive an alert (so within 24 hours of information dissemination).
• Protective monitoring type: Supplier-defined controls
• Protective monitoring approach: Compromises are identified instantly through DLP and Information Protection Policies. Security Incident response is dependent on whether the client wants to purchase this from Core but typically as soon as an event is triggered or observed. This will then be followed up in accordance with contract SLAs or OLAs.
• Incident management type: Conforms to a recognised standard, for example, CSA CCM v3.0 or ISO/IEC 27035:2011 or SSAE-16 / ISAE 3402
• Incident management approach: Core run an ITIL compliant helpdesk and incident management approach. All calls can be made directly to our 24/7 ServiceDesk function. Reports will be generated by the incident team and delivered to the client via the service delivery manager.

Secure development

• Approach to secure software development best practice: Conforms to a recognised standard, but self-assessed

Separation between users

• Virtualisation technology used to keep applications and users sharing the same infrastructure apart: Yes
• Who implements virtualisation: Third-party
• Third-party virtualisation provider: Azure
• How shared infrastructure is kept separate: Most Microsoft business cloud services are multitenant services, meaning that your data, deployments, and virtual machines may be stored on the same physical hardware as that of other customers. Microsoft uses logical isolation to segregate storage and processing for different customers through specialized technology engineered to help ensure that your customer data is not combined with anyone else’s.

Energy efficiency

• Energy-efficient datacentres: Yes
• Description of energy efficient datacentres: Core utilizes the Microsoft Cloud for hosting of all services. The Microsoft Cloud adheres to the EU Code of conduct for energy efficient datacenters.

Social Value

• Fighting climate change:

  Fighting climate change

  All Core solutions are hosted in the Microsoft Cloud platform, which is currently 79-93% more energy efficient than a traditional on premise datacentre. Currently over 60% of energy used in Microsoft Cloud datacentres is renewable, Microsoft have pledged to be carbon negative by 2030. ; ; Core runs no on premises IT infrastructure and all internal services are cloud-based, ensuring that all service compute is done using high efficiency hardware and powered by renewable energy. It reduces the demand for mined precious materials, manufacturing and road transportation impacts associated with acquiring and receiving private infrastructure, as well as overall energy consumption inefficiencies of running infrastructure that may not be being optimally utilised. ; ; Core advocates and supports the adoption of Hybrid Working to reduce unnecessary travel and associated emissions, reduce our corporate office footprint and support flexible working practices for our teams. ; ; All Core staff are issued with modern Energy Star rated laptop devices which typically consume 2/3 less electrical power than desktop computers. 95% of Core staff work remotely on any given day, reducing the overall load on public transport infrastructure, helping to reduce overall emissions.; ; In addition to the above, Core is also taking steps to reduce the environmental impact of our hybrid working operations.; ; In early 2022, we completed an audit of all end user devices in use across the company and calculated the carbon footprint generated as they are used to deliver our business outcomes, and we are currently developing a program to not only offset this in a properly accredited scheme, but to provide offerings to support our customers and partners to be able to easily do the same. ; ; Microsoft, with their commitment to reaching net zero emissions by 2030, will enable Core to become a net zero emissions organisation in the same timeframe.
• Covid-19 recovery:

  Covid-19 recovery

  Core changed our operational policies to protect our staff during the Covid 19 pandemic, and to help our customers to continue to build and develop services to support a hybrid workforce. ; ; We provide solutions to help customers make the most of remote working, including the ability to support and manage services without having to travel to specific office locations. However, these solutions also seamlessly enable users to work in the office environment too. ; ; This includes full collaboration and communication solutions and employee wellbeing platforms to ensure that staff are supported and included, regardless of their location. ; ; Our solutions will help customers to continue to work with no impact on user productivity in the event of a future wave of Covid-19 causing health concerns or impacting travel or office attendance capability, such as lockdown or if a member of staff tests positive for Covid-19.
• Tackling economic inequality:

  Tackling economic inequality

  Core is a London Living Wage accredited employer, ensuring that our staff members are able to live and thrive in their life outside of work (Decent work and Economic Growth); We are an inclusive employer, hiring people based on their talents and capabilities, regardless of any other factors (Gender Equality and Reduced Inequalities); Core hires new entrants to the employee marketplace where possible, such as graduates, then trains and develops them to start their IT career journey with Core, building skills and experience (Decent work and Economic Growth); Core’s hybrid working policy enables people who may have personal responsibilities such as care for children or other dependants who may not be suited to an environment where they have to attend an office on a daily basis (Gender Equality and Reduced Inequalities); Core is continually hiring staff as our business grows and develops. We currently have open roles in both London and Gdansk, and every new contract, such as this one, secures existing employment and presents opportunities for us to continue to grow our team. (Decent work and Economic Growth); Core funds training and development of all staff and encourages involvement in programmes that enable us to continuously develop our technical acumen. (Decent work and Economic Growth); Every employee at Core has a vested stake in our business success, all qualifying post probationary employees participate in an Enterprise Management Incentive where they have an equity stake in the Core business (Decent work and Economic Growth); Core’s employee benefits package includes Life Assurance and Private Healthcare coverage for the employee and the option of their immediate families at no cost to the staff member, other than the income tax liability (Good Health and Wellbeing); Every member of permanent staff is enrolled in the company’s Pension Scheme (Decent work and Economic Growth)
• Equal opportunity:

  Equal opportunity

  We are an inclusive employer, hiring people based on their talents and capabilities, regardless of any other factors (Gender Equality and Reduced Inequalities); Core hires new entrants to the employee marketplace where possible, such as graduates, then trains and develops them to start their IT career journey with Core, building skills and experience (Decent work and Economic Growth); Core’s hybrid working policy enables people who may have personal responsibilities such as care for children or other dependants who may not be suited to an environment where they have to attend an office on a daily basis (Gender Equality and Reduced Inequalities); Core funds training and development of all staff and encourages involvement in programmes that enable us to continuously develop our technical acumen. (Decent work and Economic Growth); Every employee at Core has a vested stake in our business success, all qualifying post probationary employees participate in an Enterprise Management Incentive where they have an equity stake in the Core business (Decent work and Economic Growth); Core’s employee benefits package includes Life Assurance and Private Healthcare coverage for the employee and the option of their immediate families at no cost to the staff member, other than the income tax liability (Good Health and Wellbeing); Every member of permanent staff is enrolled in the company’s Pension Scheme (Decent work and Economic Growth)
• Wellbeing:

  Wellbeing

  Core’s hybrid working policy enables people who may have personal responsibilities such as care for children or other dependants who may not be suited to an environment where they have to attend an office on a daily basis (Gender Equality and Reduced Inequalities); Core’s employee benefits package includes Life Assurance and Private Healthcare coverage for the employee and the option of their immediate families at no cost to the staff member, other than the income tax liability (Good Health and Wellbeing); Core conducts frequent Employee surveys, collecting feedback from our team on how the business can adapt or improve, internally or externally. We get good engagement from this process and all employee feedback is reviewed, discussed and implemented where appropriate. (Good health and Wellbeing)

Pricing

• Price: £1.00 to £10.00 a user a month
• Discount for educational organisations: No
• Free trial available: No

Service documents

• Pricing document

  PDF

• Skills Framework for the Information Age rate card

  PDF

• Service definition document

  PDF

• Terms and conditions

  PDF

Request an accessible format

If you use assistive technology (such as a screen reader) and need versions of these documents in a more accessible format, email the supplier at webenquiry@core.co.uk. Tell them what format you need. It will help if you say what assistive technology you use.